Fresh Jobs at Apex Group

Description

• Liaison between Fund Managers and Administrators as well as assisting with all aspects of Fund Admin Operations.
• Perform operations related to a unit trust fund.

Job specification

• Setting Up Unit Trust Funds
• Implementing Fund Changes
• Opening of Offshore Bank Accounts
• Setting Up new classes
• perform Fund Maintenance

Investigating and resolving Fund Queries:

• Fund Queries from Service Providers and Trustees
• Partner Queries
• Logging Cherwell’s for Partners
• Managing Cash Recon Queries
• Warning Flow Checks
• New Manager Introduction and Training
• Fund Pricing Checks and Verification
• Pricing Errors & Price Fixes

Communicating

• Impact Assessments
• Implementation of Corrections

Client Rebates:

• Changing rebate rates on Silica, checking and following up to make sure changes are in place
• Performing pre-month end checks
• Performing detailed month end checks

Help to manage the FinSwitch profiles:

• Loading Funds
• Fund Maintenance
• Loading New Users
• Managing of Apex reporting and distribution list changes for Partners
• Running Scrip Transfers, Take On’s and Amalgamations
• Lodging of Instruments in Custody
• Calculating and loading of Weighted Average Cost
• Following up with the partners to make sure instructions are in place
• Help to resolve unmatched local and foreign trades
• Help to resolve failing trades
• Corporate Events
• Business Online & Banking Updates for Fund Managers
• Processing Fee Payments
• Processing Ad Hoc Local Payments
• Processing Foreign Payments
• Performing month end fee checks
• Service Fees
• Performance Fees
• Updating of registers and ensuring integrity of data
• Bank Information Sheet
• Fee changes
• Corporate Events
• Rebates
• Pricing Errors
• SARS
• Warning Flows
• Contact Lists
• Completing Month End Tasks
• Fixed Transaction Fee Calculations
• Managing Year End Audit
• Completing quarterly templates for Allan Gray
• Quarter End Distribution Information and Checks
• Completing of foreign tax documentation incl W8BENE for US
• Managing delivery of C23 Data to Maitland and subsequent queries
• Sourcing of quarterly TER data
• Managing Process Documents
• General day-to-day queries, requests, assisting wherever possible
• Assist junior staff members where possible
• Sharing of knowledge and information

Technology

• Excel

Skills Required:

• Relevant degree or diploma
• 3- 5 years relevant experience in the financial services/asset management industry with knowledge of CIS Funds.
• Basic Excel skills is essential.
• Basic understanding of unit trusts and investments
• Accuracy and attention to detail is absolutely critical
• An ability to work accurately under pressure to meet deadlines.
• An ability to take initiative and work independently;
• Attention to detail
• Ability to communicate effectively at various levels;
• An ability to think analytically and identify and solve problems effectively
   

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Summary of the position

• The role will consist of supporting all the legal and regulatory compliance activities of the relevant Fund Administration entities. The Compliance Officer will work alongside and support the local Compliance team and appointed Head of Compliance to assist staff members in discharging their responsibility to comply with applicable legislative and regulatory requirements through the provision of compliance services and to identify, assess, manage, monitor and report regulatory compliance risks facing the organization. 

Outline of main duties and responsibilities:
Regulatory Compliance duties:

• Ensure the effective implementation of the Compliance Monitoring program and undertake all aspects of monitoring activities as assigned by manager.
• Track non-compliant findings with respective business unit managers until resolved.
• Monitor compliance with applicable regulations which includes but is not limited to CISCA, FAIS, FICA, POPIA and the efficiency and consistency of compliance controls and assist with the enhancement of procedures and controls.
• Monitor the regulatory risks within the business.
• Maintain appropriate written procedures to ensure compliance with applicable legislation, regulations and group policies, and to monitor adherence to such procedures.
• Maintain a register of PEPs, high risk clients, complaints, conflicts of interest, compliance and data breaches, and actively manage adherence to the related process and mitigation of breaches.
• Prepare training material and deliver training in compliance with regulatory obligations and business procedures.
• Participate in projects of various initiatives, such as those projects addressing new regulatory initiatives and the review of existing policies.
• Prepare compliance reports to management and various committees and governance structures within the group.
• Prepare and act as backup for regulatory reporting and submission to the relevant regulators in terms of applicable regulatory obligations.
• Act as the Deputy MLRO, support the establishment and maintenance of the group’s Anti Money Laundering policies, procedures, systems and controls in compliance with the Anti Money Laundering rules and all relevant legislation applicable.
• Monitor screening, suspicious transactions and provide reporting and escalations as required.
• Complete enhanced customer due diligence reports for senior management approval.
• Monitor screening of politically exposed persons and sanction monitoring and escalate potential concerns.
• Identify potential sanctions matches, as a result of screening.
• Consider the political exposure of potential clients and act appropriately.
• Monitor that a register of data processing activities is maintained by the relevant entities.
• Monitor data protection compliance within the entities and help the entities to be accountable in this respect.
• Monitor that all affected entities have made the necessary data protection notifications, and comply with applicable legislation, group policies and procedures in connection with data protection obligations.
• Support the Information Officer and Deputies to cooperate with the local regulators (responding to
• their requests about investigations, complaint handling, inspections conducted by the local regulators, etc.)
• Ad-hoc compliance duties as assigned by the line manager. 

Skills and experience required:

Skill:

• Strong working knowledge of the South African financial services regulatory framework;
• Discreet and confidential manner;
• Confidence and persuasiveness, with the ability to motivate colleagues and support the embedding of a positive compliance and risk management culture;
• Be well organized, with the ability to work autonomously and deal with a busy workload.
• Be prepared to get heavily involved in supporting the regulatory compliance function, investigating complex structures and considering appropriate KYC requirements and risk categorizations;
• Self-motivated, mature and able to use initiative.

Education and Experience:

• Degree level qualification, or equivalent, ideally in Law or Compliance and Risk Management.
• At least 3 years relevant work experience in Compliance.
• Preferably have obtain FSCA FAIS approval as a Compliance Officer for Category I Financial Services Providers.

Learning and development:

• You will receive training on a day to day basis by coaching and mentoring.
• Personal development plan will be agreed on an annual basis.
• Self-learning.
• Attendance to internal training including webinars, workshops and workgroups as may be required

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Description

• We are seeking a proactive Administrator to join the Apex Corporate Services team. The successful incumbent will be required to take responsibility for the administration of a client portfolio whilst providing the highest quality of customer service.
• The candidate will have direct responsibility for servicing a large portfolio of offshore based clients and will work closely with the management team.

Job specification 

Responsibilities include, but are not limited to performing and coordinating a variety of administrative duties and tasks including:

• Be responsible for and working with senior administrator managing a client portfolio including all aspects of administration & company secretarial matters;
• Manage the day-to-day client request and reporting;
• Communicate directly with clients and the manager to answer and resolve queries;
• Assisting with the organising and supervising the execution of the income distribution and ongoing administration process (supported by a payment team);
• Ensure operations like subscription, redemptions and transfers are completed in a timely manner against set SLA monthly deadlines;
• Ensure all email queries are solved promptly and satisfactorily by monitoring client and fund manager emails;
• Ensure that responsibilities are done effectively and to agreed client, best practice, regulatory and statutory deadlines by closely working with senior administrator and managers in the team;
• Work with senior leadership to ensure the planning, coordination and completion of all regulatory obligations and administration requirements within strict deadlines for a portfolio of entities;
• Following customer specific procedures in relation to administration and reporting requirements for each entity;
• Assist the accountants in respect of the planning and coordination of audits and filing of annual statutory financials statements;
• Build detailed understanding of client portfolios, entity specific requirements and applicable statutory regulations/requirements and act as a source of guidance to other team members and to answer client queries;
• Assist with bank account openings and coordinate AML/KYC requests around the entity portfolio when required;
• Be aware and assist with payment transactions for your client portfolio;
• Arrange and attend board meetings, prepare minutes and maintain other appropriate records and logs;
• Prepare and implement customer-specific procedures in relation to the governance and reporting requirements for specific client structures;
• Manage a large client portfolio, including all aspects of administration and company secretarial matter;
• Preparation of documentation for signature;
• Ad-hoc administrative tasks as required.
• Ensure adherence to internal policies, controls and systems, including meeting any internal deadlines;
• Liaise with third parties such as lawyers, auditors, bankers, tax advisors and alternative investment fund managers as required.
• Build key relationships with clients, respond swiftly to client requests and manage client expectations.

Skills Required

• Minimum of 1 years of experience in a fund administration role or relevant experience within financial services or law.
• An LLB, BCom, or a relevant business qualification is essential.
• Experience in corporate solutions, fiduciary services, legal work, or in-house company secretarial roles would be advantageous.
• Being an admitted attorney will further strengthen your application.
• A strong academic background in areas such as Chartered Secretary, Corporate Governance, Compliance, or similar fields is also desirable.
• Proficiency in Microsoft Office (word, excel and outlook)
• Knowledge of the regulatory environment relating to fund management (some training will be provided)
• Willing to adapt and learn and work with a team
• Excellent communication skills, both written and verbal
• A basic understanding of AML requirements
• A working knowledge of Company Law and Corporate Governance advantageous
• Excellent organisational skills
• Excellent attention to detail and accuracy
• Ability to obtain data from several sources and interpret accordingly
• Ability to work in a team environment, including with colleagues in other jurisdictions.
   

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Role summary: 

• We are seeking an Accountant, reporting to a Manager within the Capital Markets Division in Apex, to have responsibility for the preparations of accurate portfolio valuations on a timely basis. You will typically be responsible for the preparation/overseeing of a number of ​client portfolios (underlying accounting, financial statements preparation, regulatory requirements), the development and mentoring the trainees and interns that form part of the team and providing the highest quality of service to our customers.  
• The accountant will support a growing team that provides a full suite of accounting and financial reporting services to our Capital Market clients. The role will include accounting and financial reporting, management accounts, NAV reporting and administration duties for our portfolio of clients. 

Key responsibilities: 

• Provide day-to-day capital market accounting and financial reporting services to a portfolio of clients and structures, ensuring compliance with internal policies and procedures; 
• Working with the managers and wider team to ensure the planning, coordination and completion of NAVs;​ 
• Management Reporting and Statutory Reporting ​of corporate entities to ensure the team complies with all its accounting standards (IFRS and GAAP); and regulatory obligations and requirements including listing requirements ​and client reporting;​ 
• Assist with the development and mentoring of trainee accountants;​ 
• Liaising with portfolio managers, brokers, and custodians to communicate information and resolve issues on a timely basis;​ 
• Ensure that client responsibilities are managed effectively and to agreed client, best practice, regulatory and statutory deadlines;​ 
• Ensuring that all day-to-day tasks are monitored and completed in a timely and satisfactory manner; 
• Working closely with the client and Apex colleagues to ensure that accounting records are accurate and transactions are understood and correctly captured; 
• Assisting the external auditors to ensure the audit function is executed on a timely and efficient basis;​ 
• Performing any additional responsibilities that may be required in the support of the on-going management and development of the division; 
• Preparation of monthly, quarterly, annual NAVs;​ 
• Preparation of management accounts and IPDs; and​ 
• Preparation of annual statutory financials statements.​ 

Skills / experience: 

• BCom Accounting Degree (or similar) 
• SAIPA OR CIMA or AG(SA) qualified​ 
• Proficient in MS Excel; 
• Structured and detail orientated; 
• Good analytical and problem-solving skills;  
• Excellent interpersonal and teamwork skills; 
• Ability to prioritize work and meet strict deadlines; 
• Excellent communication and organization skills; 
• Motivated and driven; and related accounting experience will be an advantage​ 
• Capital Markets, corporate accounting or relevant industry knowledge will be a distinct advantage. 

go to method of application »

Role summary: 

• We are seeking an Accountant, reporting to a Manager within the Capital Markets Division in Apex, to have responsibility for the preparations of accurate portfolio valuations on a timely basis. You will typically be responsible for the preparation/overseeing of a number of ​client portfolios (underlying accounting, financial statements preparation, regulatory requirements), the development and mentoring the trainees and interns that form part of the team and providing the highest quality of service to our customers.  
• The accountant will support a growing team that provides a full suite of accounting and financial reporting services to our Capital Market clients. The role will include accounting and financial reporting, management accounts, NAV reporting and administration duties for our portfolio of clients. 

Key responsibilities: 

• Provide day-to-day capital market accounting and financial reporting services to a portfolio of clients and structures, ensuring compliance with internal policies and procedures; 
• Working with the managers and wider team to ensure the planning, coordination and completion of NAVs;​ 
• Management Reporting and Statutory Reporting ​of corporate entities to ensure the team complies with all its accounting standards (IFRS and GAAP); and regulatory obligations and requirements including listing requirements ​and client reporting;​ 
• Assist with the development and mentoring of trainee accountants;​ 
• Liaising with portfolio managers, brokers, and custodians to communicate information and resolve issues on a timely basis;​ 
• Ensure that client responsibilities are managed effectively and to agreed client, best practice, regulatory and statutory deadlines;​ 
• Ensuring that all day-to-day tasks are monitored and completed in a timely and satisfactory manner; 
• Working closely with the client and Apex colleagues to ensure that accounting records are accurate and transactions are understood and correctly captured; 
• Assisting the external auditors to ensure the audit function is executed on a timely and efficient basis;​ 
• Performing any additional responsibilities that may be required in the support of the on-going management and development of the division; 
• Preparation of monthly, quarterly, annual NAVs;​ 
• Preparation of management accounts and IPDs; and​ 
• Preparation of annual statutory financials statements.​ 

Skills / experience: 

• BCom Accounting Degree (or similar) 
• SAIPA OR CIMA or AG(SA) qualified​ 
• Proficient in MS Excel; 
• Structured and detail orientated; 
• Good analytical and problem-solving skills;  
• Excellent interpersonal and teamwork skills; 
• Ability to prioritize work and meet strict deadlines; 
• Excellent communication and organization skills; 
• Motivated and driven; and related accounting experience will be an advantage​ 
• Capital Markets, corporate accounting or relevant industry knowledge will be a distinct advantage. 

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• You will report to the Head of Cosec South Africa. You will be responsible for assisting with the provision of company secretarial services and the administration of the corporate and fund entities forming part of the South African business. You will assist the Head of Cosec to support the business in the proper administration of corporate entities and fund entities

The Role & Key Responsibilities: 

• Maintain company records, statutory registers and corporate records in accordance with the Companies Act, CIPC requirements, internal compliance standards and other applicable legislative requirements;
• Prepare, submit and monitor CIPC filings, including annual returns, director and officer changes, company amendments, beneficial ownership and UBO declarations, and other prescribed statutory lodgements;
• Manage statutory compliance calendars, diary actions and filing deadlines to ensure all annual and ad hoc corporate secretarial obligations are met on time;
• Maintain and update client and entity information on the EMS and other internal systems, ensuring records remain accurate, complete and audit ready;
• Complete and maintain corporate secretarial compliance checklists, annual compliance reviews and supporting records for managed entities;
• Assist the Head of Cosec with planning, coordinating and administering board and committee meetings, including agenda support, meeting logistics, diary coordination and follow-up actions;
• Draft minutes, resolutions, written consents and general correspondence, and arrange execution, circulation and safekeeping of signed documents as required;
• Collate board packs and supporting papers and ensure meeting documentation is complete and distributed within agreed timelines;
• Ensure any changes to companies, directors, shareholders, registered addresses or constitutional documents are appropriately approved, recorded and lodged with the relevant authorities;
• Attend to regulatory submissions, routine and ad hoc statutory requests, and follow through to completion with relevant regulators and internal stakeholders;
• Liaise regularly with third parties including CIPC, auditors, clients, banks, regulators and professional advisers in respect of corporate secretarial matters;
• Build and maintain sound stakeholder relationships through responsive, accurate and professional corporate secretarial support;
• Keep abreast of legal and regulatory developments affecting South African corporate entities, including governance, beneficial ownership, tax and related compliance obligations, and communicate relevant changes to the business;
• Assist the tax team with the preparation, submission and tracking of annual tax return filings with SARS and related supporting information for managed entities;
• Assist the company secretary in advising boards and management on applicable legislative, governance and statutory requirements and in maintaining effective systems and processes to support ongoing compliance;
• Maintain company AML due diligence packs and corporate records for client due diligence, audit, regulatory reviews and internal governance purposes.

Required Qualifications:

• A relevant qualification in BCom, LLB, Compliance or a related field;
• Admission as an Attorney would be advantageous;
• A qualification from the Chartered Governance Institute of Southern Africa (CGISA), or a similar professional qualification, would be advantageous.

Experience: 

• 3-5 years’ relevant experience within a corporate secretarial, legal, compliance or fiduciary services environment, with exposure to South African corporate secretarial administration and governance requirements;
• Practical experience in managing a portfolio of entities and delivering end-to-end corporate secretarial support, including CIPC filings, annual returns, statutory changes, liaison with regulators and regulated entities, drafting minutes and resolutions, maintaining statutory records and supporting ongoing compliance obligations;

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• To liaise with and support the Client Directors with the administration and management of their portfolios of fund structures and other corporate entities, in accordance with the relevant documentation and all new and amended legislation, case law and practice regulations.

Key Responsibilities:

• Building a detailed understanding of client portfolios, entity specific requirements and applicable statutory regulations/requirements and act as a source of guidance to other team members;
• Ensure the planning, coordination and completion of all regulatory obligations and client agreed deliverables within strict deadlines for the portfolio of entities are met;
• Assist with arranging income and capital distributions to investors and to correctly document the same;
• Check if tax calculations have been done and are on record;
• Maintain and monitor diary notes and workflows;
• To ensure service delivered meets company policy and/or service level agreement;
• Participate and provide support to all new business activities;
• Contribute to any relevant tasks arising out of on-going projects;
• Ensure that the client information is accurate at all times;
• Provide accurate and timely monthly reports of key management information to Management or as required;
• Manage and supervise a number of fund administrators and oversee and review team adherence to internal policies, controls and systems, including meeting any internal deadlines;
• Review minutes/records and board packs prepared by administrators;
• Act as point of contact with client directors, assistant client directors and intermediaries such as lawyers, auditors, bankers and investment managers as required;
• Establish, build and maintain strong relationships and networks with both internal, cross jurisdictional and external contacts;
• Build key relationships with client directors and assistant client directors in global offices, ensuring the team responds swiftly to requests and manage expectations;
• Contribute to the overall management of the team and business;
• Report any identified issues and risks, including legal/regulatory matters and client complaints, to senior management promptly;
• Ensure that all compliance and mandatory training is completed within required timescales;
• To act in accordance with all legal and regulatory requirements affecting the Company and ensuring that actions comply with both departmental procedures and this job description.

Skills & Experience:

• Professional qualifications – LLB, BCom LLB and Admitted Attorney.
• 5 years of relevant industry/specialist experience in administration of funds/ working with corporate entities such as companies;
• Has sound technical knowledge of the corporate field;
• Excellent attention to detail and high levels of accuracy;
• Excellent communication and organization skills;
• Learn and understand various jurisdictions legal and regulatory requirements, over time;
• Act as a point of contact with internal or external stakeholders;
• The jobholder will be required to assist in the administration of various portfolios of corporate entities and requires a combination of accounting, taxation, legal, investment, and commercial experience;
• Ability to motivate and mentor a team;
• High level of managerial skills;
• Should be fluent in English and attend to all correspondence in English.
   

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Description

• The Client Compliance FCC / Compliance Administrator role plays a critical role in delivering regulatory compliance and financial crime obligations across Apex-managed entities. The position is primarily responsible for executing the Compliance Monitoring Program (CMP) and preparing accurate, regulator-ready reports. This is an execution-focused role forming part of the first line of defense within the Client Compliance operating model.

Job specification 
Compliance Monitoring Program 

• Support the team in Guernsey in executing CMP reviews for managed entities in line with the approved annual CMP plan. 
• Support the team in Guernsey performing Perform monitoring activities across regulatory compliance and financial crime risk areas, including AML/CFT, sanctions, governance, client onboarding, and ongoing monitoring controls. 
• Complete CMP testing, evidence gathering, and documentation in accordance with internal standards and GFSC expectations. 

Reporting & Documentation

• Draft clear, accurate, and regulator-ready CMP reports for review by the CMP 
• Manager and ultimate acceptance by the CO, MLCO, and MLRO. 
• Maintain consistent report structure, language, and risk articulation across  entities. 
• Support preparation of management information (MI) and summary reporting for internal governance forums. 
• Maintain orderly, auditable CMP files and evidence repositories.
• Maintain regulatory registers, trackers, and correspondence logs. 
• Assist with training coordination and promote a positive compliance culture. 
• Support AML/CFT compliance, sanctions screening, and regulatory submissions as directed.

Governance & Escalation

• Escalate identified issues, control failures, or material risks in line with defined thresholds. 
• Ensure accurate recording of issues, breaches, and remediation actions within internal tracking tools.

Skills Required:
Essential:

• Experience in compliance, AML/CFT, or financial crime support within a regulated financial services environment.
• Understanding of CMP and testing methodologies.
• Strong report-writing and documentation skills; high attention to detail.
• Proficiency in Microsoft Word and Excel.

Desirable:

• Experience within managed licensee or fiduciary services environment.
• Experience using compliance monitoring tools or case management systems.

Key Behavioral Competencies:

• Methodical and process-driven approach. 
• Strong sense of ownership and accountability. 
• Professional judgment and confidence to escalate issues appropriately. 
• Clear written communication suitable for regulatory and Board-level audiences.

Qualifications & Experience:

• Candidates will have financial sector experience and a good understanding of, and experience with, performing Financial Crime Compliance roles and will have: 
• Candidates with approximately 1 + years’ experience are likely to be well positioned for this opportunity. Apex remains open to those who may not meet this benchmark but can demonstrate a strong track record of delivery, leadership potential, or subject matter expertise;
• Relevant compliance or financial crime qualification (or working towards), e.g., ICA,  ACAMS. 
• Commitment to ongoing professional development.

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About the role:

• Apex are seeking an exceptional candidate to lead the groups tax compliance and reporting team based in Cape Town.  This will be a dynamic and challenging role and a great opportunity for the ideal candidate to advance their career. The role will report into Apex’s global head of tax based in London who will be working closely to mentor and develop the candidate.

Key responsibilities will include:

• Mentoring the local tax compliance and reporting team based in Cape Town. The team currently comprises 3 members who will all report directly to the candidate
• Overseeing the groups corporate income tax filings. This comprises more than 250 annual filings in more than 40 countries, and will involve building close working relationships with the groups external tax advisors
• Playing an active role in the groups BEPS Pillar 2 and Country-by-Country Reporting (CbCR) reporting
• Actively leading the tax parts of the groups consolidated audit and inputting into the tax disclosures required for entity level reporting
• Managing the groups tax cash flow and ensuring that all tax payments are correctly reflected in plan/budget
• Ensuring adherence to the group’s Tax Policy Statement and managing all of the group’s tax affairs in accordance with the group tax risk management framework
• Involvement with the groups transfer pricing arrangements and ensuring all connected party transactions are performed in accordance with the groups Transfer Pricing Master File and Outsourcing Policy
• Actively managing the groups relationships with global tax authorities and managing any tax investigations/disputes
• Overseeing the groups VAT and GST filings

Candidate Requirements:

• Chartered Accountant - CA(SA) qualified (or equivalent) with more than 10 years PQE
• Exceptional leadership silks including experience of leading tax departments in previous roles
• Detailed understanding of corporate income taxes compliance issues and experience of running global tax reporting teams
• Previous experience of reporting under BEPS Pillar 2 and CbCR
• Detailed knowledge of IFRS and leading the tax aspects of consolidated group reporting
• Previous experience of leading VAT/GST reporting on a global scale
• Excellent communication skills with the ability to collaborate across finance, legal, and operational teams