Senior Secretary REF NO: DBE/78/2026 at Department of Basic Education

SALARY : R280 278 per annum (Level 06) 

CENTRE : Pretoria 

REQUIREMENTS :

• The applicant must be in possession of a Senior Certificate or equivalent; One (1) year relevant experience in rendering secretarial or administrative support services to senior management will serve as an added advantage;
• Knowledge of administrative and clerical procedures, departmental policies and public service regulatory frameworks; Ability to work under pressure, maintain confidentiality and manage multiple tasks; Good verbal and written communication skills, interpersonal relations, organisational and planning skills, telephone etiquette, record management, minute-taking and report writing skills;
• Sound knowledge of Microsoft Office applications (Word, Excel, PowerPoint, Outlook and Teams); A valid driver’s licence will be an added advantage. 

DUTIES :

• The successful candidate will be responsible for providing secretarial and administrative support services to the Director: Psychosocial Support; Managing the diary of the Director by scheduling meetings, appointments and events; Receiving, screening and direct telephone calls and correspondence; Drafting routing correspondence, submissions, reports and presentations;
• Coordinating meetings, prepare agendas, take minutes and follow up on resolutions; Managing incoming and outgoing documents and ensure proper filing and records management systems are maintained in line with departmental policies and the National Archives and Records Service requirements;
• Arranging travel and accommodation for the Director and process related claims; Maintaining logistical and administrative support workshops, meetings and stakeholder engagement; Maintaining office supplies and ensuring the efficient functioning of the office; Liaising with internal and external stakeholders on behalf of the Director.