Senior Specialist Payroll - Durban at Durban University of Technology

KEY DUTIES/RESPONSIBILITIES

•  Manage payroll office and ensure that the required payroll processes occur as per agreed SLA’s.
• Implements and maintains systems and procedures to ensure timely and accurate processing of payroll transactions.
• Ensure that employees are provided with timeous accurate, salary payments compliant with all applicable legislative requirements.
• Manage and perform monthly payroll run processes.
• Manage annual payroll processes e.g. Salary Increases, Bonus Payments, Reconciliations EMP501, IRP5 certificates etc.
• Liaise with Finance Business Unit on all payroll processes.
• Manage all transactions within payroll.
• Create and maintain a climate conducive for team performance to enable the team to deliver on set targets, service level agreements.
• Monitor and measure the department’s performance in accordance with the metrics agreed upon in the performance agreements and corporate balance score card.
• Initiate pro-active and corrective actions as required to ensure service delivery.
• Manage the department in accordance with policies, procedures, and legal requirements.
• Review and analyze current payroll, benefits and tax procedures in order to recommend changes to Company policies resulting in best practices.
• Oversee payroll audit process and reporting aspects of internal and external audits; identifies and resolves discrepancies.
• Ensure that all monthly, quarterly and annual payroll tax filings are met; ensure all local statutory payroll and fringe benefit reporting requirements are met.
• Complete management actions within the required time frames.
• Coach reportees by compiling and providing clear feedback on work performance and providing constructive suggestions to improve performance.
• Run simulation payroll to confirm everything is in order and make necessary amendments.
• Run simulation of General Ledger to confirm against payroll and make necessary amendments.
• Ensure the Payroll system is in compliance with legislation, for example: updated UIF changes are affected, tax is deducted according to new tax tables, pension and medical aid are deducted correctly.
• Prepare and manage budget related to payroll programs.

QUALIFICATION REQUIREMENTS:

• NQF Level 7 qualification in Industrial Psychology, Human Resources Management, or related field PLUS Payroll Certification from a recognised higher education institution

EXPERIENCE REQUIREMENTS:

The applicant must have specific experience in the following areas:

• Minimum 7 to 8 years within an HR environment with a particular focus on payroll and HR administration.
• With supervisory experience.
• Knowledge and understanding of the systematically arranged collection of computer data, structured so that it can be automatically retrieved or manipulated.
• Demonstratable knowledge and experience in payroll administration and management.