New Job Postings at Durban University of Technology

Minimum requirements:

• Bachelor’s Degree in Finance, Accounting, investment management or any other relevant qualification (NQF Level 7).
• 1 - 3 years experience an investment advisory, financial planning, or treasury environment.
• Knowledge of relevant legislative requirements.
• Knowledge of DUT financial and treasury-related policies and procedures.
• Understanding of the Higher Education environment.
• Sound knowledge of the current and future practices in the business area to apply to the best interest of the Institution.
• Knowledge and understanding of policies and procedures applicable to the specific work environment to ensure that work outcomes are compliant with the policies and procedures.

Summary of Duties:

• Provide key data, information, and investment related advice for input into the strategy of the treasury function in support of the Treasury Manager.
• Implement and meet targets assigned in the Treasury function’s operational plan.
• Conduct investment planning, procurement, and the investment of funds for DUT.
• Monitor growth in investment assets and ensure acceptable returns.
• Prepare investment reports for submission to the Treasury Manager.
• Provide advice for the effective investment of liquidity funds effectively to ensure good returns for the institution.
• Provide recommendations to the Treasury Manager regarding the diversification of the capital and investment base.
• Ensure compliance to all policies, procedures, and practices, and to legal and regulatory requirements.
• Provide investment-related input into the month-end and year-end statements.
• Provide investment-related input into the funding budget requirements for DUT.
• Maintain professional relationships with stakeholders.
• Provide advice to finances and business partners on financial controls, policy/procedure, and financial modeling.
   

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Minimum requirements for Lecturer:

• Minimum 4 years HR Payroll experience.
• Knowledge and understanding of the systematically arranged collection of computer data, structured so that it can be automatically retrieved or manipulated
• Sound knowledge of the relevant legislation applicable to Human Resource Management and Taxation in a South African context
• Knowledge and understanding of the Institutional policies and procedures applicable to the specific work environment to ensure that work outcomes are compliant to the policies and procedures
• Knowledge of various payroll systems/packages.

Summary of Duties:

• Receive a request for a salary adjustment.
• Process the information and load onto the master data file in accordance with procedures.
• Ensure accuracy and integrity of data by performing monthly data checks prior to payroll run.
• Receive and analyse query to determine nature and content requirements (pay/medical aid/pension fund/cellphone allowance/etc).
• Determie the problem with accordance with the query.
• Ensure that the solution resolved the query.
• Prepare statutory payments.
• Run report on all statutory payments.
• Reconcile statutory payments against General Ledger posting in accordance with procedures.
• Prepare request for payment to Finance for payments
• Ensure that payments are archived for future reference purposes.
• Ensure that payments are facilitated within the allocated time frames.
• Oversee the process of injury on duty (IOD) and disability claims is managed efficiently.
• Ensure the timely payment of medical aid for active employees and pensioners.
• Reconcile employee tax paid for the year against tax deducted for the year.
• Check all information fits into correct SARS code.
• Print dummy run and reconcile to salary payments in General Ledger.
• Engage with the new employee and guide/make recommendations of the options available.
• Structure salaries in accordance with policies, procedures, and legal requirements.

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KEY DUTIES/RESPONSIBILITIES

•  Manage payroll office and ensure that the required payroll processes occur as per agreed SLA’s.
• Implements and maintains systems and procedures to ensure timely and accurate processing of payroll transactions.
• Ensure that employees are provided with timeous accurate, salary payments compliant with all applicable legislative requirements.
• Manage and perform monthly payroll run processes.
• Manage annual payroll processes e.g. Salary Increases, Bonus Payments, Reconciliations EMP501, IRP5 certificates etc.
• Liaise with Finance Business Unit on all payroll processes.
• Manage all transactions within payroll.
• Create and maintain a climate conducive for team performance to enable the team to deliver on set targets, service level agreements.
• Monitor and measure the department’s performance in accordance with the metrics agreed upon in the performance agreements and corporate balance score card.
• Initiate pro-active and corrective actions as required to ensure service delivery.
• Manage the department in accordance with policies, procedures, and legal requirements.
• Review and analyze current payroll, benefits and tax procedures in order to recommend changes to Company policies resulting in best practices.
• Oversee payroll audit process and reporting aspects of internal and external audits; identifies and resolves discrepancies.
• Ensure that all monthly, quarterly and annual payroll tax filings are met; ensure all local statutory payroll and fringe benefit reporting requirements are met.
• Complete management actions within the required time frames.
• Coach reportees by compiling and providing clear feedback on work performance and providing constructive suggestions to improve performance.
• Run simulation payroll to confirm everything is in order and make necessary amendments.
• Run simulation of General Ledger to confirm against payroll and make necessary amendments.
• Ensure the Payroll system is in compliance with legislation, for example: updated UIF changes are affected, tax is deducted according to new tax tables, pension and medical aid are deducted correctly.
• Prepare and manage budget related to payroll programs.

QUALIFICATION REQUIREMENTS:

• NQF Level 7 qualification in Industrial Psychology, Human Resources Management, or related field PLUS Payroll Certification from a recognised higher education institution

EXPERIENCE REQUIREMENTS:

The applicant must have specific experience in the following areas:

• Minimum 7 to 8 years within an HR environment with a particular focus on payroll and HR administration.
• With supervisory experience.
• Knowledge and understanding of the systematically arranged collection of computer data, structured so that it can be automatically retrieved or manipulated.
• Demonstratable knowledge and experience in payroll administration and management.

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Minimum requirements:

• B Degree in Accounting, or any other relevant qualification (NQF Level 7).
• Registration with a reputable accounting body.
• 3 - 5 years Payroll experience, preferably in a higher education sector.
• Knowledge of relevant legislation and rules such as UIF, Tax , Skills Levies, PAYE, WCA.
• Understanding of IFRS and other relevant accounting standards.
• Understanding of payroll-related practices such as payroll reconciliations.
• Understanding of Financial systems.
• Advanced Proficiency in MS Office.
• Proficient in SAP or equivalent system.
• Demonstrated ability to reconcile payroll and post-payroll postings.

Summary of Duties:

• Perform payroll data variances analysis.
• Query and validate bottom line variances with Human Resources.
• Process payroll payments on the systems once accuracy of data have been confirmed by Human Resources.
• Investigate and correct payroll rejections.
• Transfer payroll file to bank for payment within agreed timeframe.
• Preparation, reconciliation and submission of all monthly and annual statutory returns such as PAYE, UIF and SDL (EMP 501) returns.
• Prepare and submit all returns and declarations for the department of labour.
• Reconcile the annual EMP201 to generate the EMP501 and submit to SARS.
• Generate IRP5s for submission to SARS and distribution to employees.
• Calculate any PAYE overpayment and submit any refund claims to SARS.
• Process all statutory and third-party payments accurately and timeously prior to submission to Manager Accounts Payable and Payroll for review and approval.
• Perform statutory and third-party payment reconciliations.
• Submit proof of statutory deduction payments to HR
• Make available reports, answer to audit queries from and render explanations to the DUT auditors during interim and year end audits.
• Prepare all the payroll disclosure for the annual financial statements in line with the reporting standards and DHET requirements.
• Prepare reports for purposes of reporting to various structures as required, in accordance with the reporting schedule.
• Provide input into monthly reports on payroll-related metrics Ensure payroll system updates take place as scheduled.
• Submit forecasted increase in employee benefits and statutory contributions to Manager Accounts Payable and Payroll for inclusion in the payroll budget.

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Minimum requirements:

• B Degree in Finance or Commerce or equivalent qualification (NQF Level 7).
• 3 - 5 years' experience in the preparation of Annual Financial Statements and external financial reporting
• Knowledge of relevant legislation and rules.
• Understanding of GAAP and other relevant accounting standards.
• Understanding of debtors/accounts receivable related practices.
• Understanding of Financial systems.
• Advanced Proficiency in MS Office.
• Proficient in ITS or equivalent.

Summary of Duties:

• Prepare financial statements on a monthly and quarterly basis and submit them to the manager responsible for External reporting for review and approval.
• Prepare the financial reports of the DUT entities.
• File AFS for annual return.
• Attend to and resolve financial queries from heads of departments.
• Keep abreast of changes in the accounting and financial regulation, legislation, and reporting framework and ensure the University is ready for implementation.
• Assist with the preparation of external audits.
• Provide external auditors with the required information.
• Assist with the resolution of audit findings.
• Prepare statistical data for external reporting to the Reserve Bank, Statistics South Africa, and Department of Higher Education.
• Prepare financial performance indicators for the Department of Education for comparative purposes.
• Prepare information for the timeous and accurate submission of statutory reports to the relevant authorities and governing bodies.
• Prepare and file tax returns.
• Attend to financial queries from internal and external stakeholders and refer unresolved matters to the Manager External Reporting.