Senior Trust Administrator - Sandton at Broll

POSITION PURPOSE

Responsible for a variety of Trust administration related duties and support functions. Responsible for the completion of the monthly bank recons / Trust Account Reports. Provides assistance as requireResearch and resolves discrepancies and accounting arrears – completed related reports, summaries and records and performs related clerical duties.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

• Assumes responsibility for the monthly Trust Account Reports.
• Ensure bank recons are timeously completed and accurately finalized monthly
• Responsible for investigating and resolving errors daily.
• Disputes/investigates unallocated bank and cashbook entries
• Receipt Journals – allocated portfolios (limited to Senior Trust Administrator role).
• Responsible for the reports for the Trust Accounts.
• Runs Admin Fees & Lease Fees on monthly Ledger Close & get sign off from Portfolio for posting, and ensuring invoices are generated and delivered.
• Assists portfolio with Financial Year End requests relating to Trust (Segregation of Duties Applied).
• Monthly debit order process (In-house platform and Banking Platform)
• Complete full check and process of tenant refunds (ISO Document 8 Procedure 1/2/2)
• Assist Manager with releasing of third party payments on various bank accounts
• Assists with Internal / External Audits
• Assists with Bank Charge Bank Recon Reviews (Segregation of duties applied)
• Assists with queries raised on Trust Fault Centre

Assumes responsibility for establishing and maintaining effective communication and coordination with area staff and management.

• Interact with portfolios and Trust Administrators / Creditors resolve any unallocated entries & discrepancies on the bank reconciliation
• Assists with administration in other portfolios, when colleagues are on leavAssists and act as substitution for area staff when on leave
• Any non-compliance on company policies and procedures need to be escalated to Trust & Support Head + Group Risk & Compliance.

Assumes responsibility for related duties as required or assigned.

• Training and support for Trust admin staff
• Runs errands as requested
• Assists with special projects as assigned
• Ensures that work area is clean, secure, and well maintained
• Assist Trust & Support Head when required.
• Management is immediately informed of any inappropriate conduct or behavior.

PERFORMANCE MEASUREMENTS

• Bank reconciliations are done accurately according to monthly time table
• Unallocated accounts are followed up and resolved monthly
• Admin Fees are processed accurately and paid timeously.
• Debit Orders are processed accurately.
• Good working relations exist with area stafAssistance is provided as needeEffective coordination and cooperation exists.

EDUCATION/CERTIFICATION:

• Matric + 3 years Bookkeeping (Books to Trial Balance)

REQUIRED KNOWLEDGE:

• Knowledge of bank reconciliations and investigating basic accounting discrepancies.
• Understanding of basic bookkeeping concepts and procedures

EXPERIENCE REQUIRED:

• At least three years’ experience within a finance department, performing bookkeeping functions.

SKILLS/ABILITIES:

• Well organized & Attention to Detail
• Good interpersonal and public relations skills.
• Cooperative and willing to assist others