Senior Warehouse and Logistics Superintendent at Tharisa

Purpose of Role

To minimise and mitigate risk to the operations assets (equipment, inventory, people and buildings) by establishing comprehensive warehouse policies and procedures to ensure the functioning of the warehouse is optimised for productivity and safety. To manage and oversee the entire warehouse and logistics value chain by managing a portfolio of internal and external stakeholders, optimising the storage, supply, and movement of materials across and between the mining operations and external stakeholders/suppliers. To manage and implement stock limits across the storage facilities of Tharisa Minerals (TM) by analysing and comparing supplier turnaround times against mining operations utilisation rates ensuring the stores are appropriately capacitated for continued mining operations

Role Context

Financial Management

• Analyse all relevant Warehouse and Logistics data and report on Departmental trends and operating requirements to determine funding requirements for the financial year
• Monitor short-term Departmental budgets by scrutinising and aligning spend within the Department, to support and drive effective and efficient functioning within budgetary constraints
• Monitor Departmental expenditure against budget allocations, requesting appropriate reallocation as required, to manage the prevention of unnecessary spend
• Comply with all financial, Supply Chain Management (SCM) and other Tharisa Minerals (TM) regulations and policies by facilitating the right actions, to reduce financial risk in the Department
• Manage budgetary controls within the Warehouse and Logistics function by managing and implementing operational spend limits, ensuring operational costs remain in line with allocated spend on a weekly, monthly, and annual basis
• Manage inventory losses within or below accepted provisions/kpi’s established by business and the Senior Manager, Supply Chain
• Manage and limit the use of overtime to reduce costs across the function and for the organisation as a whole
• Manage the use of diesel consumption to ensure no abuse is taking place with the allocated vehicles. Cost per litre and distance travelled
• Manage the stock take and perpetual counting and ensure adequate communication both internally and externally controlling end to end process
• Full visibility of an auditable and traceable paper trail and transactions within the Warehouse environment

Resource Management

• Provide input into required changes in resources (financial or non-financial) to enable the achievement of team and/or own objectives
• Determine resource needs of the team and/or own area of work to achieve business outcomes
• Request and allocate required assets and/or resources for the fulfilment of work objectives to guarantee quality outputs
• Monitor the use of assets and resources within the team and own area of responsibility, to ensure assets and resources are consistently and appropriately utilised and managed
• Provide staff with day-to-day direction and tasks aligned with Departmental procedures, to enable the usage of less resources more efficiently
• Design and implement materials and supply management frameworks by implementing comprehensive administration systems enabling effective supply chain and resource management, minimising resource spend within the function
• Drive adherence to the established policies and procedures within the Warehouse environment ensuring all relevant documentation has been completed and approved by the appropriate stakeholders before inventory is released for use by the organisation
• All stock transactions surrounding including but not limited to inbound and outbound transactions are completed on the WMS system and scanners to inform accurate stock counts both on the system and physically in the stores/warehouse

Stakeholder Relations

• Communicate with all relevant Departments on issues of the area of speciality. Liaise across the relevant Departments by engaging with the appropriate stakeholders to ensure all stakeholders remain abreast of Departmental objectives, any potential derailers are appropriately managed and duplication of work is avoided
• Communicate with internal and/or external stakeholders, where required, to achieve work objectives and to maintain relationships
• Develop and maintain professional and constructive working relationships with customers and suppliers by creating mutually beneficial partnerships
• Attend cross functional meetings provide representation and input into the meetings to ensure alignment on expectations around delivery and turnaround times
• Drive a culture of compliance to the warehouse standards by holding individuals and departments accountable to actions required to further the delivery of warehouse target
• Maintain strong relationships with union and other key stakeholders within the organisation by engaging with the members to ensure proactive management of concerns, minimising the risk dissatisfaction and associated action, creating a platform for open communication between TM and unions in the Warehouse environment

Warehouse and Logistics Management

•  Manage customer queries by analysing all relevant documentation, identifying areas of inconsistency, and communicating the applicable and mutually beneficial way forward that would benefit both the customer and TM
• Conduct investigations into client queries by scrutinising all documentation and related processes to ensure customer queries are resolved and process changes are implemented to reduce similar reoccurrences in the future
• Manage TMs storage practices by aligning them to local and international requirements ensuring all materials are appropriately and correctly stored and incidents on non-compliance minimised
• Manage and review breakdown requests in line with the policies and recommend changes as required, based on the effectiveness of the current and established processes
• Develop, implement and maintain the various policies and procedures as they relate to risk within the current environment ensuring all policies and procedures are implemented and adhered to, mitigating unnecessary risk to the organisation and the function
• Collaborate with the various operations units on the mine to determine their continual inventory requirements to establish inventory levels and implement a system to maintain the minimum inventory levels
• Conduct regular and irregular stock counts by conducting onsite inspections and ensuring alignment between physical stock and system reporting, identifying any risk areas, and implementing corrective measures to minimise any mismanagement and poor inventory accuracy
• Drive and maintain the safe handling of materials across the operations by enforcing materials handling policies to reduce worksite incidents
• Maintain and drive adherence to the predetermined targets ensuring targets is achieved and performance of the area is optimised and enhanced
• Maintain inventory accuracy within established parameters minimising the risk of short or excess supplies and associated spend implications
• Monitor and conduct random spot checks on the various inventory processes across TM ensuring adherence to the established compliance regulations, stipulated legislation and processes within TM to minimise instances of non-compliance and operational downtime (due to limited stores)

Requirements

Minimum Requirements:

Qualifications:

• Degree/Diploma (NQF6) Materials Management

Job specific experience:

• Minimum of 4-6 year's experience within a materials management and logistics role, preferably in the mining or heavy industry environment