SHE Systems Administrator at Tharisa

Role Context

Documentation Management System Support and IsoMetrix

• Assist to promote communication to ensure SHE information flow and updates, alignment with operational and other requirements, to ensure seamless information flow and compliance with operational and other requirements.
• Admininstrate a DMS process. (Document Management System)
• Participate in SHE System Plan goals and achieving them.
• Ensure effective record management practices and availability of relevant registers are compiled per department including the auditing of record management practices aligned to the schedule.
• Train end-users and new users to the various SHE systems and information including but not limiting IsoMetrix, Sharepoint Portal, Key SHE outcomes.
• Comply to the SHE System Procedures.
• Administrate user profiles and system checks on IsoMetrix including role allocation.
• Administrate key SHE external Audit non-conformance on IsoMetrix and follow up reports.
• Provide reports/graphs to the management to ensure compliance and reduction of noncompliance actions in overdue status through reports and driving the IsoMetrix system.
• Update a folder structure with records where relevant for the SHE team.
• Attend to visits from the DMR, audits (external) and provide the necessary support during such audits.
• Address key SHE Plan requirements and ensure progress is provided.
• Perform random verification checks and promote the various SHE system/processes.
• Capture change management actions on IsoMetrix and follow up on the progress monthly through a report.
• Site Specific Platform to display SHE data to be developed and loaded (sharepoint portal and folder structure to be maintained), including a record/register to be kept of data that is displayed with a retention timeframe.
• Ensure MSDS are loaded on Sharepoint portal and communicated when changes are made.
• Update Legal appointments and maintain the appointments register.
• Do legal appointments and implement the process from appointment, signature process, register updated and loaded on IsoMetrix with experience, skills certificates per end user and where required to adjust the IsoMetrix system (Module appointments) to make active users that was replaced/left as inactive users on the system.
• Update an exemption, permits, permissions register and track updates, reports, uploads of such data.
• Submit DMRE reports, appointments to the DMRE office and keep record of such etc.
• Perform general administrative duties where relevant.
• Ensure SHE fulltime meetings are captured on isometrix and records tracked on outstanding issues.

Resource Management

• Determine resource needs within own area of responsibility to achieve individual role outcomes.
• Use resources optimally within own area of responsibility.

Stakeholder Relations

• Engage with all relevant Departments on issues of the area of specialisation, as directed by the DMS Manager.
• Communicate with internal and/or external stakeholders, where required, to achieve work objectives and to maintain relationships.
• Liaise with relevant internal Stakeholders on changes made.

Requirements

Qualifications:

• Grade12
• Implementation, development, administration, maintenance, training and auditing of applicable ISO Standards (9001,14001,31000,45001) Certificates.
• Advanced Computer Literacy in MS Office package.
• DMS Administrator and/or SHE Certificates.

Certifications:

• Basic Principles of SHE Management
• Train the Trainer certificate would be an advantage.
• Record Management certificate would be beneficial.
• Risk Management certificates (any techniques, IBRA, etc)
• Knowledge of the Mine health and safety Act 29 of 1996 and environmental legislation certificates would be beneficial.
• ISO 9001, ISO 14001, ISO 45001, ISO 31000, ISO 17025 would be advantageous.
• Auditor Qualification in ISO would be beneficial.
• SharePoint Portal certificate would be beneficial

Job specific experience:

• Minimum of 3-5 years’ experience working with a SHEC integrated systems (development and management) within the mining or similar industry on IsoMetrix, SHE Administrator.
• Administrate DMS Process (Document Management System).
• Skill and experience in the MS Office package (Word, Excel, PowerPoint, Outlook, Teams etc)
• IsoMetrix administration of at last 2 Years, including User Acceptance Testing, dashboarding, reports.
• Report writing and compilation of presentations experience is required.
• Conduct SHEQ Audits
• Update Legal Appointments in accordance with Occupational Health and Safety, Mine Health and Safety and construction regulations.