Site Scheduler - Pinetown at AVI Limited

Job Specification:

Key Performance Areas:

Planning/ scheduling and master data

• Stock build required components prior to packing.
• Sequence production according to demand.
• Track factory performance daily using Shop-ware MIS.
• Work with raw & packaging buyers and stores to ensure sufficient material.
• Calculate weekly production requirements based on stock holding and sales demands by using the Distribution Requirements Planning & Materials Requirements Planning Reports.
• Analyse capacity constraints of all operating plants and throughputs quarterly.
• Optimize the master Production Schedule to attain the most cost effective manufacturing runs i.e. sequential & back to back production.
• Planned repetitive scheduling & maintenance.
• Prepare draft production plan and firm up post Planning Meeting sign off with Manufacturing.
• Plan trial & maintenance requests at weekly planning meeting. Interface between Central Planning, Central procurement & Factory Management.
• Revise the production plan when necessary due to lack of materials or lack of capacity/breakdowns.
• Monitor achievement of production plan.
• Plan components i.e. Choice, promotional seasonal.
• Plan export orders.

Labour Utilization

• Plan to standard throughputs & labour standards (planning master)
• Determine manpower, equipment and raw materials needed to cover production demand
• Assign workers and other staff to particular production operations
• Schedule shift according to production needs
• Monitor jobs to ensure they will finish on time and within budget

Inventory Management

• Weekly cycle counting and inventory management.
• Obtain output information (number of finished products, percentage of defectives etc.
• Ensuring there is sufficient finished goods stock to fulfill orders, and reorder levels are maintained
• Advising raw materials of any exceptions that may be necessary for new products or changes of products
• Place orders with direct suppliers and manage stock levels accordingly
• Assisting with utilization budget process
• Ensuring planning procedures are reviewed and updated regularly.
• Maintaining and striking a strategic balance between material availability and production plan changes.

Work in Progress management

• Keep WIP to bare minimum using Shopware Kanban
• Focus attention on potential bottlenecks in factory to ensure optimum plant efficiency.
• Liaise with Stores & Distribution regarding service efficiencies
• Working closely with Central planning to optimize the master Production Schedule to attain the most cost effective manufacturing runs i.e. sequential & back to back production

Allergen Control

• Optimal planning sequencing of allergens.
• Collaborate with quality control, warehouse and other staff to ensure policy adherence
• Holding of weekly planning meeting to obtain site information (trials, engineering maintenance downtime, allergen management, deep cleaning etc.) to incorporate into weekly production plan.
• Overseeing of responsibilities in factory warehouse and assist where needed. (Including Chep Portfolio, Stock Transport Orders and Warehouse Team performance).

Reporting and compliance

• Attend and report back on production at the daily production meetings (MDT).
• Call basic conflicts of demand and capacity to the attention of management who need to participate in resolving the problems.
• Liaise with Head Office logistics.
• Prepare and submit status and performance reports, daily, weekly and monthly
• Keep paperwork organized
• Advising on any machine (capacity) requirements for future
• Monitor daily sales reports Update actual vs planned daily and analyse variances (non-adherence to plan) and discuss with production managers in daily production meetings.
• Report potential risks back to Logistics manager and Central planning
• Compiling of Weekly report (production delivery of previous week) and following up on planning targets not met.
• Ensuring production plan is in accordance with specified products to comply with finished goods service level agreements.
• Ensuring timeous escalation of finished goods service level queries and engage relevant parties at head office.
• Timeously communicate and negotiate production plan changes as and when it happens with relevant parties.
• Managing all relevant issues assigned to you proactively including after-hours assistance with month end processes.
• Ensuring timeous scheduling of a production plan to satisfy demand (in SAP, Shopware and Excel).

Minimum Requirements:

Experience:                                                                   

• 3-5 years’ work experience in an FMCG Industry.
• 3 - 5 years’ work experience in a production planning position

Qualifications:

• Grade 12 with a Tertiary qualification in planning & inventory management.
• National Diploma in Production Management/Logistics or relevant qualification.

Additional Requirements:

• Adhoc overtime work
• Attendance at monthly stock takes

Competencies:

• Attention to detail.
• Good communication skills.
• Building relationships and networking
• Able to function in cross teams.
• Problem-solving
• Planning and organising
• Time management
• Minimising risk