BANKSETA supports transformation and people development through partnerships, skills development, alleviating unemployment, creating a brighter future and enabling change. The BANKSETA focuses on SMEs, the youth, adult education, professional development and research. Visit us at www.bankseta.org.za We are proud to have been a strategic partner in growing ta...
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Provide input into the Standard Operating Procedure for strategic project updates and implementation.
Progress reporting on Strategic projects on a monthly, quarterly, and annual basis as per requirements.
Fulfil statutory requirements linked to the projects
Adapt procedures to meet programme implementation requirements.
Monitor implementation of deliverables with stakeholders per project.
Check supporting documents and evidence against requirements.
Represent the Strategic Projects Team at meetings and stakeholder events as required
Draft contracts that clearly outline deliverables, timelines and develop a payment schedule and ensure signatures are obtained from all signatories
Ensure the correct completion of learning programme agreements
Coordinate the signing of contracts and onboarding of all project beneficiaries, project resources and service providers.
Ensure the performance and compliance of all project beneficiaries and service providers are in line with contractual requirements and BANKSETA performance stipulations.
Ensure the processing of project beneficiaries' and providers' payments are in line with the BANKSETA policy and procedures.
Ensure Project tranche payments are checked for full evidence of each deliverable and compliance with BANKSETA policy and procedures.
Coordinate that all required documentation to track contract progress is received by the defined deadlines.
Monitor contract end dates and progress on deliverables.
Make recommendations on contract termination and extension before the end of the contract.
Manage and address non-performance with all beneficiaries, setting performance improvement targets and monitoring compliance.
Track commitments and reconcile. Draft monthly commitment schedule for Strategic Projects for submission to the Project Management Office.
Monthly report to the Strategic Projects Manager on the status of each project.
Ad-hoc reports on contracts as required
Customer Relationship Management: Resolve stakeholder queries and complaints within defined timeframes in a manner that maintains stakeholder satisfaction and builds healthy relationships.
Professionally represent BANKSETA telephonically, in meetings and other forums as required. Engage with stakeholders regularly and as per project requirements. Brief project beneficiaries on project and programme delivery objectives, reporting requirements and required outputs
Set up project tracking tools and reports and implement them with beneficiaries
Track project progress and resolve challenges as required
Coordinate and report on specific Project closeouts
Prepare and present project status reports
Day-to-day management of project-related mailboxes and responding to correspondence.
Ensure all administration deliverables are met.
Capture data, follow up with stakeholders and service providers for source data and ensure that SETMIS reporting requirements are met for the team on a quarterly and annual basis.
Monitor the project finances and report on project spending against project commitments.
Liaison with finance to ensure alignment of information on commitments and expenditures against project budgets.
Align project information with Reporting Division records.
Conduct site visits as required.
Draft Project Change Notes for any project changes.
Support the BANKSETA Strategic Projects Team as required
Minimum Requirements:
A relevant qualification (NQF Level 7) in Project Management/Learning and Development/Education/Commerce or another relevant area or similar is required.
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