Stationery Co-Ordinator at Truworths

Job Description    

• We are looking for an experienced Stationery Co-ordinator to provide an effective and efficient stationery ordering and reconciliation process for all Truworths zones.
• These include Head Office, Distribution Centers and for all South African and African Stores.
• This position is based at the Truworths Head Office in Cape Town.

Key Responsibilities   

• Preparing and distributing monthly stationery.
• Reporting on usage and pricing of stationery items on the product list.
• Approve all stores and head office orders received after review of the order.
• Escalate orders placed that are out of line with requirements to management.
• Manage and resolve all stationery related queries from stores, head office and suppliers.
• Ensure that all risk areas relating to stationery are highlighted to the Retail Services Manager.
• Engage with stationery suppliers and vendors.
• Engage with stationery distribution vendor.
• Review of supplier invoices and identify any concerns in pricing.
• Up keep the stationery product list.
• Work with other head office teams on special products to be produced.
• Conduct periodic price comparisons to ensure prices remain comparative.
• Analyse stationery order ensuring we are correctly charged, orders are picked and packed correctly and delivered timeously.
• Analyse overall conformance of our stationery service provider.

Qualifications and Experience    

• Matric/ Grade 12
• A qualification in Office Management/ Administration would be advantageous.
• Experience in a retail environment would be advantageous.
• Experience in a similar role would be advantageous.
• Knowledge of stationery systems and products.
• Excellent knowledge of Excel.
• Experience in dealing with customers and suppliers.

Competencies    

• Analytically inclined
• Problem solving ability and a flair for stationery product understanding
• Customer Service Orientated
• Excellent Admin Skill
• Tenacity
• Effective Time Management
• Independent and Team Player
• Excellent written and verbal communication skills
• Quick learner
• Highly self-motivated and driven.
• Organised
• Good Excel skills
• Good numeracy skills