Statutory and Tax Administrator at HandPicked Recruitment

Job Overview

• A professional accounting environment is seeking a detail-oriented Statutory and Tax Administrator with strong experience in company compliance and tax administration. This role requires excellent organisational skills, accuracy, and the ability to manage multiple deadlines across statutory, tax, and client accounting functions.

Minimum Requirements

• Relevant qualification in Accounting, Finance, or related field
• Minimum 3–5 years’ experience in statutory compliance and tax administration
• Strong working knowledge of CIPC, SARS, and Master of the High Court processes
• Experience with Greatsoft or similar accounting/practice management software (advantageous)
• High level of accuracy and attention to detail
• Strong organisational and time management skills
• Ability to work independently and handle multiple deadlines
• Strong communication and client service skills
• Proficient in Microsoft Office (especially Excel)

Key Responsibilities
Statutory Compliance

• Manage full statutory functions relating to CIPC and the Master of the High Court (trusts)
• Register companies, non-profit companies (NPCs), and trusts
• Process name reservations, changes, and entity amendments
• Handle director appointments/resignations and company secretarial changes
• Maintain statutory registers and company records
• Process address, financial year-end, and business activity changes
• Manage MOI amendments (CoR15.2)
• Facilitate auditor and accounting officer appointments
• Administer share transactions (issue, transfer, buy-backs) and submit eSTT
• Handle company and close corporation conversions
• Process trust amendments and lodge with the Master’s Office
• Request and manage CIPC documents and disclosure certificates
• Handle deregistration and reinstatements of entities
• Manage statutory correspondence with clients and authorities
• Record costs and prepare invoices

Annual Returns and Compliance

• Prepare and manage monthly lists of CIPC annual returns
• Verify outstanding submission years and turnover information
• Ensure beneficial ownership records are up to date
• Confirm audit and independent review requirements
• Prepare and issue client quotations for compliance work
• Follow up with clients to ensure timely submissions and avoid penalties
• Prepare and submit annual returns once payment is received
• Allocate payments and maintain accurate records
• Print and file compliance certificates
• Submit XBRL reports where applicable
• Handle compliance submissions for audited/reviewed entities
• Onboard new clients and link them to internal systems and SARS

Tax Administration

• Review tax assessments and correspond with clients
• Follow up on tax payments and refunds
• Upload payments as required
• Apply for tax clearance certificates
• Register clients for various taxes with SARS
• Prepare B-BBEE affidavits for certification
• Administer dividend tax processes and track payments
• Prepare SARS power of attorney documentation
• Liaise with SARS on queries and compliance matters
• Record costs and issue invoices

Provisional Tax

• Prepare monthly provisional tax client lists
• Confirm financial information with partners and clients
• Prepare submission documentation and obtain client approval
• Follow up on payments and submit returns
• Upload payments and allocate costs

Debtors and Billing

• Prepare monthly debtor reports for partners
• Issue invoices and client statements
• Follow up on outstanding debtors
• Perform reconciliations and resolve queries
• Capture payments, process credit notes, and write-offs
• Apply or reverse interest on overdue accounts