Stock Controller - AC Hotel by Marriott Cape Town Waterfront at Marriott International

POSITION SUMMARY

• Responsible for following established procedures in receiving, storing, distributing and capturing of invoices. Support/ assist in stores and cost control. Perform other duties as and when required.

Education and Experience

• Computer literate, Microsoft Word & Excel an essential to have
• Knowledge of Micros Materials Control or similar systems and numeracy essential
• Previous knowledge of receiving, purchasing,  stores & inventory control in a similar environment
• Data capturing experience
• Ability to work without supervision
• Diploma in warehouse management or purchasing management or stock control/stores management would be an advantage
• Flexible working hours
• Be prepared to perform other duties within the department
• Team focused and strong team leader
• Excellent communication skills , peoples person

Core Functions and duties 

Take full responsibility for the day-to-day running of receiving department. Be familiar with Cost throughout the Hotel, recommend and implement measures to control cost.

• Report directly to the Financial Manager
• Assist in ensuring that all items are efficiently received in the loading bay and checked against purchase orders as per the policies and procedures of Marriott.
• Ensure all deliveries of products are made via the receiving bay, and that ALL invoices are stamped and signed as per hotel policy.
• Ensure all items received agree with the invoice, and issue a credit note for incorrect or short deliveries
• Ensure that all deliveries and delivery personnel are supervised, and no stock is ever left unsecured or unsupervised.
• Ensure stock is moved from receiving cages immediately it arrives, to the relevant store, and ensure no stock is left in cages after hours.
• Ensure all items received are checked for Weight, Packaging, Packing and Expiry Information, Quality, Price as Negotiated with supplier.
• Ensure the receiving area and equipment are cleaned daily including the scales and the accuracy thereof and secured after hours report any maintenance needs to the Cost Controller
• Ensure that the correct parcel handling procedure is adhered to, and communication sent immediately the parcel is received.  Ensure accurate records of the parcel are kept at all times.
• Ensure all Delivery & Credit notes are logged and followed up for invoices on a daily basis.
• Ensure the chef is informed upon the receipt of perishable food items and ensure that the qualities of the goods are checked by Senior Chef on duty.
• Ensure proper organization of delivery vehicles to avoid congestion in the loading bay.
• All returns, underages and overages must be clearly noted on the suppliers delivery note or invoice copy.
• Any credit notes must be made out and signed for by the supplier’s delivery representative.  The supplier must retain the original copy.
• Perform checks on receiving temperatures of perishable goods, as well as delivery vehicles, and relevant logs kept for audit purposes as per Marriott policies.  
• Ensure all perishable and shelf life goods are date stamped upon delivery.
• In the case of non-inventory stock, the user who ordered the item must be notified and collect the item from the cage and transport it to their own store.
• All invoices must be matched to the relevant order and prices compared.  Any differences must be investigated immediately against price quotes.