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  • Posted: Sep 17, 2021
    Deadline: Not specified
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    Kaelo Engage is a content marketing agency specialising in creating socially responsible content. Whereas a traditional public relations agency may only focus on issuing press releases, we leverage our in-depth experience and team’s passion to profile your sustainability initiatives through meaningful and relevant content creation in print, digital, br...
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    Strategic Office Assistant

    Job Description

    The Strategic Office Assistant will be responsible for assisting the Kaelo Executive Chairman.

    Accountable for performing a wide variety of administrative functions, analytical and research duties. Duties performed require considerable confidentiality, initiative, tact, and mature and independent judgment. This role requires adaptability, dependability as well as accountability. Good judgment and decision making. Always being aware of any sensitivities. There is a high level of self-management but most importantly requires a high level of professionalism and self-discipline.  Looking for a confident engaging individual that will represent the organisation well with a desire to grow and get involved in the initiatives of the Strategic Office. You will need an entrepreneurial mind-set and will be responsible for bringing strategic projects to life.

    KEY OUTCOMES

    Administration

    •        Arrange calls and meetings
    •        Compose correspondence
    •        Human Capital Management and admin support for the relevant business team
    •        Manage projects on the go to ensure that timeframes are met

    Travel and Event Management

    •        Book and schedule all travel arrangements
    •        Assist with the planning and implementation of Kaelo functions including: regional meetings, company and client events, CSI initiatives etc.

    Governance and Project Management

    •        Minute meetings, forums and committees ensuring risks, actions, issues and decisions are documented
    •        Gather feedback on outstanding action items

    Planning and Reporting

    •        Facilitate internal communications (distribution of information and schedule of presentations)
    •        Compile strategic executive and board level reports, communications and presentations

    Financial and Budget support

    •        Credit card claims and reconciliations
    •        Manage / order stationary
    •        Management accounts presentations and support
    •        Finance and payroll support for your business areas

    Personal support

           In addition to the above the successful candidate may be required to provide assistance with personal errands

    Strategic Projects

    •        As part of the strategic office the successful candidate must have analytical capability, be able to test commercial assumptions and research new markets and new products.
    •        Take ownership of projects that support the realisation of the division’s strategy including the formulation of business cases, seeking approval from the various forums and using the current implementation processes to ensure successful delivery
    •        Enable and operationalise strategic initiative

    Qualifications

    PERSON DETAILS: WORK EXPERIENCE

    REQUIRED

    • To ensure the best culture fit, the candidate should have the ability to think smartly and logically, display resilience, show initiative, and have a generally positive attitude.

    EDUCATION: QUALIFICATIONS: ACCREDITATIONS WITH PROFESSIONAL BODY

    REQUIRED

    • Matric

    PREFERRED

    • Work Experience as a Personal/Executive Assistant/Executive Associate
    • Graduate of business degree
    • Experience on Ms Office Suite

    TECHNICAL SKILLS OR KNOWLEDGE

    REQUIRED

    • Advanced Microsoft Office skills
    • Excellent verbal and written skills

    Additional Information

    •       Accountability
    •       Action orientated
    •       Communication
    •       Business writing and presentation skills
    •       Problem solving skills
    •       Creative thinking         
    •       Strong relationship skills
    •       Growth and development mind-set     
    •       Planning and organisation
    •       Resilient and adaptive     
    •       Systems thinking and connecting ability     
    •       Professional and brand conscious

    Method of Application

    Interested and qualified? Go to Kaelo Engage on jobs.smartrecruiters.com to apply

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