Supervisor, Contracts Administration at AngloGold Ashanti

Education & Qualifications

• Minimum BA in Business or related field/CIPS qualification would be an advantage.

General Knowledge & Experience

• Minimum 5 years’ business experience in a commercial role.
• Sourcing Process – Advanced application is required.
• Spend Management & Analytics – Advanced application is required.
• Contract Management – Advanced application is required.
• Stakeholder Management – Advanced application is required.
• Supplier Negotiations – Advanced application is required.
• Problem Solving – Advanced application is required.
• Word, PowerPoint, Excel – Advanced application is required.
• SAP – Advanced application is required.
• Benchmarking – Advanced application is required.
• Cross-Functional Awareness – Advanced application is required.
• Cultural Competency – Intermediate application is required.
• Business Acumen – Advanced application is required.
• Logistics – Basic application is required.

Role Accountabilities

• Accountable for behaviours consistent with AngloGold Ashanti's Mission, Vision and Values. 
• Promotes a safety and health culture amongst employees
• Contributes to Operational Excellence, delivering sustainable performance improvements through leadership, discipline and process.
• Setting, agreeing and tracking KPI’s.
• Managing of the Contracts administration function to ensure that the team delivers on the agreed KPI’s.
• Managing teams performance and overseeing the day-to-day activities of the team.
• Checking work output prior to being submitted for approval.    
• Ensure compliance with legal and compliance in its area of accountability.
• Develop & maintain effective working relationships with all sites, regional and global teams.
• Monitor that all policies, procedures and directions issued by the relevant site management are complied with.
• Responsible for purchase orders and contracts being maintained and electronically available at all times.
• Negotiation, development and maintenance of purchase orders and contracts and associated variations.
• Development and issuing of Tenders, RFQ's and RFPs to support the procurement strategy.
• Develop supplier scorecards for monitoring and measuring performance.
• Contributing to monthly savings report with the aim of demonstrating value improvements
• Develop and maintain constructive relationships with colleagues, business partners, regulators, government, and other stakeholders, and utilising these relationships to successfully resolve issues.
• Maintaining SAP and Outline Agreements.
• Managing contracts through SAP to ensure compliance by all stakeholders to ensure that the contract spend is captured in SAP and efficient contract management is undertaken.
• Expediting of goods and services as required.
• Support Category Strategy
• Ensuring proper documentation is in place to maintain SOX compliance for contracts and purchase orders.
• Maintaining registers and tracking performance against the agreed KPI’s.
• Advising the Manager - Contracts and Procurement on supply chain-related risks and opportunities and communicating these to peers in business units and operations.
• Regular Contract reviews to be undertaken to ensure compliance with the provisions of contracts concluded.
• Contract management and administration of the contracts under the responsibility of the contracts administration specialist ensuring all escalations are concluded prior to effective date.  
• Contributing to continuous improvement initiatives.
• Identifying and analysing opportunities within the respective Contracts Administration Supervisors area of influence.