Supplier Onboarding & RFQ/RFP Specialist at First Technology

Job Purpose

• First Technology Centurion is looking for a Supplier Onboarding & RFQ/RFP Specialist who will be responsible for ensuring the company is properly registered and maintained on supplier and procurement databases of potential and existing customers. The role also involves identifying, tracking, and coordinating responses to RFQs, RFQs, RFPs, and other tender opportunities across both the public and private sectors. This position supports business growth by securing access to procurement channels and ensuring timely, compliant responses to opportunities.

Key Responsibilities

Supplier & Procurement Database Onboarding

• Register the company on customer procurement and supplier databases.
• Maintain accurate records of registration details, portal access, and compliance documents.
• Track renewal dates and ensure all certifications and documents remain valid.
• Liaise with procurement departments to resolve onboarding or compliance queries.

Opportunity Identification & Management

• Monitor public and private sector procurement platforms for relevant RFQs, RFQs, RFPs, and tenders.
• Maintain a central tracker of open opportunities, submission deadlines, and statuses.
• Assess tender requirements and escalate to the appropriate internal teams.
• Ensure timely distribution of opportunities to sales, pre-sales, and tender teams for action.

Tender Coordination Support

• Assist in compiling compliance documents and company information required for submissions.
• Coordinate with internal stakeholders to gather necessary input for proposals.
• Support the tender office with administrative and document preparation tasks.

Reporting & Administration

• Produce weekly and monthly reports on supplier onboarding progress and tender opportunities.
• Track outcomes of submitted bids and identify trends for management review.
• Continuously improve processes to streamline onboarding and opportunity management.

Key Relationships

• Internal: Sales team, Pre-sales, Tender office, Finance, Compliance.
• External: Customer procurement departments, Supplier portal administrators, Regulatory bodies (where applicable).

Skills & Competencies

• Strong administrative and organizational skills.
• Attention to detail and accuracy in maintaining records.
• Ability to manage multiple deadlines effectively.
• Good written and verbal communication skills.
• Knowledge of procurement processes and supplier portals (public and private sector).
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).

Qualifications & Experience

• Diploma or degree in Business Administration, Procurement, Supply Chain, or equivalent experience.
• Prior experience with supplier onboarding, procurement platforms, or tender administration preferred.
• Experience in public sector procurement processes is advantageous.

Performance Measures

• Timeliness and accuracy of supplier onboarding.
• Number of opportunities identified and tracked.
• Compliance and completeness of RFQ/RFP submissions.
• Quality and accuracy of reporting to management.