Supply Chain Management Administrator at PRASA

REFERENCE: R&S/SCMA/SCM/19 
DEPARTMENTAL MISSION:

To provide administration support services in the Supply Chain Management department.

KEY PERFORMANCE AREAS (KPAs):
Render administrative support to the SCM Team

• Draft letters of appointment for Committee members.
• Schedule committee meetings.
• Consolidate documentation required for drafting of contracts such as Terms of Reference, Bid Proposals. Contract Form etc.
• Prepare tender committee packs.
• Capture and update tender records and vendor information.
• Assist with enquiries regarding tender processes and procedures.
• Check the correctness of tenders to be purchased by prospective bidders.
• Load contract related data on SAP:
• Valid and duly signed Contracts.
• Letters of Acceptance.
• Sign Contract Checklist.
• Addendums etc.
• Generate contract numbers.
• Facilitate/coordinate:
• •Vetting of all contracts exceeding R1milllion by the Legal Department.
• Engagements between contracting parties including contract signing and kick-off meeting between Contractor and the Contract Owner/ Project Manager.
• Supplier performance reviews (as per SLA).

Record keeping of SCM documents

• Maintain electronic and physical departmental records
• minutes, audit files, etc.
• contract archives (ancillary documents).
• contract and deviation registers etc.

KNOWLEDGE: 

• Knowledge and understanding of SCM Policies and procedures and processes such as Tender Handling
• Understanding of corporate governance principles/practices
• Computer Literacy
• Knowledge of SAP

SKILLS:

• Planning/organizing
• Communication skills (verbal and writing)
• Problem Solving
• Time Management

ATTITUDES:

• Detail oriented
• Team player
• Ethical and honest
• Dependable

CAPABILITIES:
Minimum Requirements:

• Diploma in Supply Chain Management /Purchasing/Procurement/Logistics or Business Management (NQF level 5)
• Experience
• 3 Years Experience in SCM environment