Current Job Vacancies at PRASA

REFERENCE: R&S/COM/SCM/17 

DEPARTMENTAL MISSION: To lead and manage the provision of SCM contract management services.

KEY PERFORMANCE AREAS (KPAs):
To lead provision of consulting services

• Facilitate contracting between the organisation and service providers.
• Review proposed ‘changes to standard draft contracts (e.g., terms and conditions).
• Engage the Legal Department and end users on proposed changes/alterations to the standard contract.
• Ensure contracts are signed by both the organisation representatives and service providers, representatives and service providers department.
• Monitor the Business Unit’s contract register to ensure that all contracts are valid and up to date.
• Engage Group Legal Department on standardisation of contracts, contract templates etc. completion of the works / defects period.

Provision of consulting services

• Monitor contracts with respect to spent, duration, breaches, terminations etc.
• Issue notice of termination letters.
• Coordinate “lesson learnt" exercises with all the relevant stakeholders for all strategic contracts before contract expiry /completion of the works / defects period.
• Facilitates dispute resolutions with contractors.
• Liaises with project managers and contractors on contract progress and performance.
• Compile contract management reports.

Management of resources

• Manage human, physical and financial resources in line with organisational policies, processes and procedures.
• Ensure safekeeping of sourcing documents.

KNOWLEDGE: 

• Contract Management Framework, PFMA, PPPFA, National Treasury Regulations, Instruction Notes and Prescripts SCM prescripts, policies and procedures (SCM Delegation of Authority)
• Corporate governance
• Computer Literacy.
• Tender Handling processes
• SAP

SKILLS:

• Interpersonal
• Time management
• Communication
• Management

ATTITUDES:

• Solution driven
• Detail oriented
• Team Player
• Customer oriented

CAPABILITIES:
Minimum Requirements:

• Degree in Supply Chain Management/Purchasing/Procurement/Logistics (NQF 7)
• Valid Drivers License

Experience

• •3 Years Supervisory experience in SCM (which includes contract management) 

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REFERENCE: R&S/SCMA/SCM/19 
DEPARTMENTAL MISSION:

To provide administration support services in the Supply Chain Management department.

KEY PERFORMANCE AREAS (KPAs):
Render administrative support to the SCM Team

• Draft letters of appointment for Committee members.
• Schedule committee meetings.
• Consolidate documentation required for drafting of contracts such as Terms of Reference, Bid Proposals. Contract Form etc.
• Prepare tender committee packs.
• Capture and update tender records and vendor information.
• Assist with enquiries regarding tender processes and procedures.
• Check the correctness of tenders to be purchased by prospective bidders.
• Load contract related data on SAP:
• Valid and duly signed Contracts.
• Letters of Acceptance.
• Sign Contract Checklist.
• Addendums etc.
• Generate contract numbers.
• Facilitate/coordinate:
• •Vetting of all contracts exceeding R1milllion by the Legal Department.
• Engagements between contracting parties including contract signing and kick-off meeting between Contractor and the Contract Owner/ Project Manager.
• Supplier performance reviews (as per SLA).

Record keeping of SCM documents

• Maintain electronic and physical departmental records
• minutes, audit files, etc.
• contract archives (ancillary documents).
• contract and deviation registers etc.

KNOWLEDGE: 

• Knowledge and understanding of SCM Policies and procedures and processes such as Tender Handling
• Understanding of corporate governance principles/practices
• Computer Literacy
• Knowledge of SAP

SKILLS:

• Planning/organizing
• Communication skills (verbal and writing)
• Problem Solving
• Time Management

ATTITUDES:

• Detail oriented
• Team player
• Ethical and honest
• Dependable

CAPABILITIES:
Minimum Requirements:

• Diploma in Supply Chain Management /Purchasing/Procurement/Logistics or Business Management (NQF level 5)
• Experience
• 3 Years Experience in SCM environment

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REFERENCE: R&S/SUS/SCM/15 

DEPARTMENTAL MISSION: To coordinate sourcing of goods and services from external suppliers

KEY PERFORMANCE AREAS (KPAs):

Coordinate/administer tender processes

• Prepare Requests for Proposal (RFP) documents.
• Facilitate:
• the establishment of Bid Specification and Evaluation Committees..
• adjudication of tenders (of values within delegation).
• SCM compliance plan.
• Conduct formal briefing sessions for RFPs and promote full understanding of the organisation and project requirements by tenderers.
• Communicate outcomes of tender awards to tenderers.
• Provides guidance to end user departments on sourcing services.

Reporting

• Collect and verify data required for reporting from relevant sources
• Draft recommendation reports for the Adjudication Committees.
• Coordinate approval of reports.
• Ensure adequate filing/archiving of tender documents and the reports.

Management of resources

• Manage human, physical and financial resources in line with organisational policies, processes and procedures. 

KNOWLEDGE: 

• PFMA; PPPFA; CIDB; BBBEE;
• SCM policies, procedures, and practices
• Good corporate governance practices
• Finance, project and human resource management practices
• MS Office
• SAP SCM modules

SKILLS:

• Administration
• Communication
• Time Management
• Problem Solving
• Interpersonal

ATTITUDES:

• Results oriented
• Customer centric
• Team player
• Self starter

CAPABILITIES:
Minimum Requirements:

• National Diploma in Supply Chain Management/ Purchasing / Procurement / Logistics or Business Management (NQF6)

Added Advantage

• Member of the Institute of Purchasing and Supply (IPS)

Experience

• 3 Years Experience as a Senior Buyer/ Procurement