Senior Retail Leasing Manager and BDO (12-month FTC) at Broll

POSITION PURPOSE

The main purpose of this role, would be to act as a broker to ensure deals are concluded in line with our Mandates, budgets and timelines. You will be responsible for all administration aspects of the Leasing process, from Offer stage to Lease finalisation, vetting and the FICA process. Keeps records, schedules and plans accurate and current. Completes related reports, budgets, income schedules, summaries, and records. Interpretation and understanding of legal Lease Clauses and negotiations of standard Lease Clauses. Furthermore, this position requires someone who can seamlessly navigate between fulfilling senior management functions and driving the growth of our business. Engaging with Landlords and Clients on the growth strategy and services. You will be responsible for supporting all aspects of senior management, including strategic planning, decision-making, and team coordination. Additionally, you will play a pivotal role in the expansion of our business through leasing initiatives, setting and achieving targets, managing administrative tasks, overseeing budgets, and spearheading new business development opportunities.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

Assumes responsibility for the accurate and timely completion of assigned leasing function including:

•  Broking: Canvass Tenants, negotiate deals within our mandate and feasibility. Completing the full leasing admin process from Offer to Lease, including vetting and FIC Reaching income targets and pre-let targets. Managing and growing the database.
•  Preparing GAP Analysis and benchmarking as part of the sales strategy on Projects and opportunities.
•  Preparing Fact sheets and sales brochure on Developments and opportunities.
•  Ensuring and driving the Project pre-requisite requirements with Landlord and Tenant.
•   Prepares Offers, Lease agreements, Addendums, Suretyships and any other related administrative correspondence as required by the Tenant and or Landlord.

Assumes responsibility for the accurate and timely completion of assigned financial administration functions, including:

•  Preparing and assisting with budgets and forecasts.
•  Updating and managing the development Income Schedules according to plans issued
•  Calculating Broker Commissions based on the Mandates
•  Manages and drives the invoicing process in line with the mandate, budgets and forecasts.
•  Managing the Invoice process between the Landlord and Broll.
•  Debtors and Creditors
•  Completes accounting functions in accordance with established policies and procedures.

Assumes responsibility for establishing and maintaining effective communication and coordination with Company personnel and with management.

•  Maintains regular contact with other departments to obtain information.
•  Assists Retail team where needed
•  Keeps management informed of area activities and of any significant problems.
•  Attends and participates in meetings.

Assumes responsibility for related duties as required or assigned.

•  Ensures that work area is clean, secure, and well maintained.
•  Completes special projects as assigned.
•  Prepares monthly reports, Tenant liaison, follow ups, general canvassing
•  Any other duties related to the Leasing function

New Business Development and Management

•  Leasing Management: Oversee leasing process, negotiate contracts, and maintain positive relationships with tenants and stakeholders.
•  Target Setting and Achievement: Establish ambitious yet achievable targets for various business aspects and ensure their successful implementation and achievement.Negotiating and drafting clauses with Tenants based on the Landlords directive.
•  Administrative Oversight: Manage administrative tasks efficiently to ensure smooth operations across the organization.
•  Budget Management: Develop and manage budgets effectively, ensuring optimal allocation of resources and adherence to financial objectives.
•  New Business Development: Identify and pursue new business opportunities, forge strategic partnerships, and expand our market presence.
•  Team Leadership: Provide leadership and guidance to team members, fostering a collaborative and results-driven work environment.
•  Performance Evaluation: Monitor and assess the performance of business activities, identify areas for improvement, and implement corrective measures as necessary.
•  Compliance and Risk Management: Ensure compliance with relevant regulations and standards, and mitigate risks to the business through proactive measures.
•  Collaborate with Marketing to ensure optimal exposure and efficiency for the Department
•  Attend Landlord meetings to advise and discuss feasibilities and development strategies.

EDUCATION/CERTIFICATION:

• Bachelor's degree in Business Administration, Management, or a related field.
• Fidelity Fund Certificate

REQUIRED KNOWLEDGE AND EXPERIENCE:

• Knowledge of basic accounting concepts and procedures.
• Proven experience in a senior management role, preferably in a similar industry.
• Strong leadership and decision-making skills, with the ability to inspire and motivate teams.
• Excellent communication and interpersonal abilities, with a knack for building relationships and negotiating deals.
• Strategic thinking and problem-solving capabilities, with a keen eye for identifying growth opportunities and driving innovation.
• Proficiency in budgeting and financial management.
• Demonstrated track record of successfully implementing business development strategies and achieving targets.
• Sound knowledge of relevant regulations and compliance requirements
• Good understanding of “Legal Leases”

SKILLS/ABILITIES:

• Strong Excel skills
• Well organised and detail oriented.
• Good attention to detail and accuracy.
• Cooperative and willing to assist others.
• Excellent Communication Skills
• Administration Skills
• A Self Starter
• Excellent Computer Skills
• Flexible
• Good Interpersonal Skills
• Strong Negotiator
• Sales and Marketing