Yes Intern: Property Administration (CPT & JHB) at TFG (The Foschini Group)

Job Description

• Join a fast-paced and dynamic environment where you will gain valuable exposure to property administration processes. This role offers the opportunity to work across lease administration, general operational support, and high-volume workflows, requiring strong attention to detail, organisation, and the ability to manage competing priorities effectively. 
• The ideal candidate will hold a property, or related qualification and demonstrate strong proficiency in Microsoft Office. 
• You will need to be resilient, adaptable, and solutions-focused, with the ability to build strong relationships and perform effectively under pressure. Success in this role requires a proactive mindset, a high level of accountability, and the ability to thrive in an ever-changing environment while consistently delivering results.

Responsibilities
Key Responsibilities:

Manage reporting and renewal pipeline:

• Renewal pipeline co-ordination and oversight
• Managing ,monitoring and controlling of all Lease Renewal/Space Option/Extended Tenure data 
• Preparation and control over various reports, including renewal reports, radar reports and viability schedules to mention a few

Management of property administration:

• Handling queries 
• Ensuring that lease renewals and paperwork is completed timeously
• Preparation of Heads of Agreement accurately and timeously
• Preparation of viability requests accurately and timeously
• Preparation of Project Files and the issuing of these files timeously 
• Preparation of Exec Summaries accurately and timeously
• Updating and maintaining of landlords’ contact details on SAP
• Co-ordination, collection and updating of monthly turnover figures by shopping centre 
• Ad hoc duties

Processes management:

• Maintain electronic filing system for all developments and store leases
• Ensure efficient administration processes are in place and updated from time to time.

Stakeholder management

• Manage relationships with internal and external stakeholders e.g. Financial managers/Landlords etc.

People management:

• Deliver in line with property managers and head of property developments requirements

Qualifications
Qualifications and Experience:

• Property related Degree or Diploma
• Lease/property administration experiance (Advantageous) 
• General administration role experiance (Advantageous)
• Proficient in Word/Excel and PowerPoint. 

Skills:

• Attention to detail
• Planning & Organising
• Process Orientation
• Customer Insight & Focus
• Problem Solving
• Performance Focus
• Relationship Building & Networking
• Ability to manage stress
• Resilience
• Able to handle high volume of work

Behaviours:

• Demonstrated knowledge of and skill in adaptability, decision making, interpersonal relations, problem solving, teamwork & written communication 
• Comfortable and effective influencer. 
• Need to be flexible as the environment is very dynamic and priorities can change. 
• Sets ambitious goals and takes focused action to achieve desired outcomes to deliver measurable results 
• Adapts effectively to situations that are complex, uncertain, or lack guidelines and clear information 
• Effectively adjusts their behaviour, approach, and decision-making based on the situation