Support Team Lead at Kerridge Commercial Systems South Africa

Support Customers with problems and queries relating to the KerridgeCS application software
Accurately resolve complex problems using investigative and analytical skills
Identify and replicate problems that require a software change by Development
Work as part of the Support Team
Work with other departments to provide solutions to the Customer
Manage all aspects of the day-to-day operation of a Team of Finance Support Analyst’s
Ensure the Team provides Customers with an efficient, professional high quality Support service in accordance with the Service Level Agreement
Assist Support Team to resolve problems and queries
Build and develop good relationships with the team, Customers and other KCS departments
Support, motivate and develop Support Team
Ensure Support Team receive the necessary training

Key Responsibilities: 

The Finance Support Team Leader’s main duties and responsibilities will be:

• Ensuring that the Team provides an efficient high quality Support service in accordance with the Service Level Agreement
• Pro-actively taking an overview of the Support service provided by the Team, addressing any issues as necessary
• Monitoring the Teams call’s on a regular basis and in particular …
• Ensuring that the incoming call queues are monitored and actioned effectively on a regular basis
• Reviewing all Team member’s calls on at least a fortnightly basis and offering guidance and advice where necessary
• Ensuring the workload is evenly distributed amongst the Team and the Team member’s undertake a wide variety of calls
• Ensuring the Team provides effective correct and prompt call resolutions, and keep old calls to a minimum
• Identifying personnel with specific training needs or with the potential to develop further, and implementing a training plan 
• Developing the Team member’s so they can also undertake chargeable or after sales work including Suppoprt standby and Customer training 
• Ensuring the Finance Support Analyst’s work together as a Team and adopt a more pro-active approach to handling Support calls and building good Customer relationships
• Ensuring that the Team provides the appropriate Consultancy assistance to the KCS foreign offices and other KCS departments, for example the Implementation Team
• Ensuring the Team follows and applies the standard Commercial Software Support Procedures and Practices
• Pro-actively and regularly reviewing the skill base and composition of the Team to ensure the optimum service is delivered, making best use of resources and recommending changes as appropriate 
• Alerting the Support Manager as necessary regarding any Team issues or problems, and dealing with these when appropriate
• Pro-actively undertaking a wide variety of Finance Support calls, other Support work and after sales work following the correct procedures and practices
• Continually and pro-actively acquiring and retaining knowledge of KCS products and systems and encouraging other Finance Support personnel to do this
• Pro-actively adding to and using the Support tools such as Confluence to gain and share knowledge and encouraging other Support personnel to do this
• Improving relationships with Customers, and when necessary acting as a key contact for Customers, preparing for and attending meetings as required
• Effectively handling complaints and call escalation requests from Customers, referring any serious complaints to the Support Manager 
• Work with the other Team Leaders and Support Manager to ensure that a consistent approach is adopted to support at all times by all members of the Support Team’s
• Pro-actively analysing the work undertaken by the Finance Support Team and identifying ways in which repetitive calls can be reduced or eliminated 
• Assisting the Management Team to review internal Support procedures and revise or develop new Support procedures, ensuring that all Support personnel are aware of these
• Assisting the Support Manager to recruit new Finance Support personnel 
• Alerting senior personnel and the Management Team as necessary regarding any sensitive Customer issues
• Taking the initiative and identifying ways in which the Support service and/or Support procedures can be improved and work with the Management Team to implement new initiatives
• Undertaking any other projects as required by the Support Manager, Service Delivery Director or the Chief Support Officer 

Job Function Competencies 

• Motivate and lead the Team
• Assist the Team with complex problems 
• Assist the Team to prioritise workload
• Analyse workload as required (by individual, by Customer, by module etc)
• Identify Team training requirements
• Identify areas for improvement and make recommendations 

Key Requirements:

Essential 

• Extensive Knowledge on the K8 product
• Extensive experience in a Customer-focused role in a service oriented environment
• A good knowledge of the Support Team procedures and practices
• Ability to work and be calm under pressure
• Excellent communication skills, both written and verbal, to convey technical information in a clear and concise manner
• Ability to work the 09:00 to 18:00 shift to assist the USA team.
• Strong leadership, motivational and coaching skills
• Ability to talk to all levels of Customers from end users to Directors
• Possess good investigation skills to tackle unfamiliar problems using previous experience within the role
• Systematic and logical approach to problem solving
• Be professional, organised and be able to prioritise and manage workload
• Adaptable, positive and pro-active 

Desirable  

• Experience of mentoring and/or assisting to develop Support personnel 
• Good listener