Team Assistant at Diageo

Role Dimensions

Market Complexity

Diageo SA operates in a complex, ever changing and extremely exciting market environment. Diageo SA has emerged as the leading spirits business in South Africa facing competition from long established competitors such as Distell and aggressive emerging players such as Pernod Ricard SA and The Really Great Brands Company (RGBC).

The liquor market in South Africa operates through multiple customer channels and routes to market. This is in order to effectively service consumers across an extremely diverse range of socio-economic circumstances, cultural affiliations and geographical ranges.

Our extensive spirits brand portfolio services consumers across our diverse nation and we must continuously strive to keep up with the fast changing market trends and challenges inherent in that.

Financial Complexity

Diageo SA is part of a dual listed (London and New York) global organisation operating within a complex local environment. Financial complexity is driven through the reporting, planning and forecasting requirements of our global shareholder along with ensuring compliance with local legislation. In addition, compliance with Sarbanes-Oxley codes of good practice is required due the Diageo listing on the NYSE.

The complexity of the market place, with multiple customer segments and routes to market, drives complexity in understanding the creation of value from Retail Selling Price through the P&L. We consistently work to identify and maximise opportunities across the value chain through pricing and promotional strategy across our customer base.

The volatility of the South African macro-economic environment drives a level of complexity when managing global targets, local input costs and product imports. Cost drivers such as inflation and global vs local exchange rates impact our cost base strongly and need to be managed closely.

Purpose of Role

To manage the day to day administration of the Commercial Director and provide the necessary support to their respective leadership teams.

Top Accountabilities

• Manages the diary of the Directors
• Screen telephone calls and emails, answer routine queries and/or refer to alternate.
• Organise and arrange travel itineraries for the  Directors, including: Flights, Vehicles, Accommodation, Visa administration (including foreign visitors to business).
• Manages the itinerary of local & international guests visiting the Directors.
• Provide full financial administration support e.g. raising purchase orders, expense claims, medical aid reconciliation etc
• Deals with business and personal information of a confidential nature.
• Coordination and administration of Finance/Sales meetings, conferences, workshops etc (internal and external).
• Support Directors with respective leadership team meetings including: agenda, pre-read, invitations, logistics, event management, updating member list, admin support.
• Manage daily administration e.g. filing, report generation, document signing etc
• Support of ad hoc of Finance/Sales projects across the Field Sales teams.

Qualifications and Experience Required

Qualifications

• Matric essential

Experience

• Minimum 4 years’ experience in a Personal Assistant role
• Organisational skills
• Project and time management
• Excellent Interpersonal skills
• Excellent Written/verbal communication
• Analytical skills
• Full SAP capability
• Outlook proficiency