Technical Administrator at The Coca-Cola Company

Job Description    

• Coca-Cola Beverages South Africa (CCBSA) has an exciting opportunity in our Manufacturing department. We are looking for a talented individual with relevant skills and experience for Technical Administrator position, which is based in Elgin.

Key Purpose 

• To provide a secretarial and administrative support service to the Equipment services division so that supporting activities are coordinated, administered and processed efficiently and professionally.

Key Duties & Responsibilities    
Key Outputs

CMMS Data Administration

• Capture and update all maintenance work orders, notifications, and technical data accurately.
• Maintain master data for equipment, functional locations, and task lists as directed by the Maintenance Planner.
• Ensure backlog and compliance data is up-to-date and reportable.

Work Order Management

• Assist in the preparation and closure of maintenance job cards and checklists.
• Ensure maintenance documentation (safety permits, job specs) is attached to work orders before execution.
• Follow up on outstanding work orders, ensuring data completeness and feedback from artisans.

Documentation & Technical Records

• Maintain technical files and documentation including OEM manuals, drawings, and maintenance logs.
• Track and archive maintenance history for audits and equipment performance reviews.
• Support the team in preparing documents for internal and external compliance audits.

Maintenance Scheduling Support

• Support the Maintenance Planner with calendar scheduling, artisan availability tracking, and parts coordination.
• Assist in planning and preparation for shutdowns, ensuring all documents, schedules, and resources are in place.

Reporting & Analytics Support

• Generate routine maintenance reports including PM compliance, backlog, and completed jobs.
• Assist in compiling information for KPI dashboards and performance reviews.
• Ensure accuracy in data reporting to support decisions related to asset reliability.

General Administrative Support

• Manage stationery and PPE requisitions for the maintenance team.
• Support team meetings by preparing minutes, action logs, and follow-ups.
• Coordinate with other departments to support maintenance-related activities.

Skills, Experience & Education    
Education

• Minimum: N6 Certificate or equivalent in Engineering Studies, Maintenance Management, or Technical Administration
• Preferred: National Diploma in Engineering or related field

Experience

• 2–4 years of experience in an administrative or maintenance support role in a manufacturing or FMCG environment
• Prior experience with CMMS platforms
• Experience supporting maintenance, engineering, or production departments

Skills

• Strong proficiency in CMMS
• Proficient in MS Office (Excel, Word, PowerPoint) and document management systems
• Basic understanding of maintenance workflows and technical documentation
• Knowledge of engineering stores and spares terminology (advantageous)
• Strong attention to detail and record-keeping
• Effective verbal and written communication skills
• Time management and prioritization skills

Deadline:24th July,2025