Temp: Company Secretary Officer at East London IDZ

Minimum Requirements: 

• LLB Degree and Admission as an attorney 
• 2 years’ experience in a legal environment. 

Specific Functional Responsibilities:  

• Administration of Board/sub-committee meetings:  Assist with coordination of all Board and sub-committee meetings  Coordinate and Facilitate quarterly ICT Steering Committee meetings  Coordinate and Facilitate quarterly Risk Committee meetings  Assist with coordination of Executive Management (EXMA) approval meetings and compilation of relevant documentation  Collate and Load Board submissions/documentation from relevant internal stakeholders, on Board Effect system  Assist with proper tracking and monitoring of Board submissions resolutions and ensuring that annexures are in order  Drafting/Reviewing minutes of the Board and sub-committee meetings, maintain a resolution’s register and matters arising for action register  Assist with the administration involved in the closing of meeting packs, including maintenance of resolution registers, matters arising for action, loading of documents onto Signiflow and ensure records are properly maintained using the relevant records management systems  Assist with the process for payment of Board fees and related records 
• Corporate duties and implementation of the company secretarial and Board work plan:  Assist with implementation of the Board development and training programme  Assist with Companies and Intellectual Property Commission (CIPC) related duties including payment of annual duty, lodgement of Annual Financial Statements, Director resignations and appointments  Assist with annual assessment of internal audit and the finance function by the Audit Committee  Assist with all relevant procurement responsibilities  Monitoring and implementation of action plans arising out of Board assessments  Liaise with relevant external and internal stakeholders for annual renewal of membership subscriptions for Board members and Executives  Assist with annual declarations of interest by Board members  Assist with preparations and logistical arrangements for the Annual General Meeting  Assist with induction process of new Board members  Assist with review of policies, frameworks and documents relating to Board and shareholders as per the document control register of the Company Secretarial sub-unit  Research and drafting of opinions on corporate governance related matters  
• Compliance:  Assist with the reviewing of compliance related policies, procedures and registers  Distribution and collation of compliance checklists  Liaise with management and internal audit and provision of support during internal audit of compliance  Assist with development of reports on compliance  Loading of non-conformances onto BPA system and monitoring of system to ensure items are closed out. 
•  Other administration:  Assist with all other administrative responsibilities as and may be required  Liaise and communicate with Board members, provide support as may be required  Assist with development of reports to Board.