Traffic Department Senior Clerk: Cashier (REF: COM 70) at Witzenberg Municipality

Requirements:

• Grade 12
• 2 -5 Years of working experience in a financial environment.
• Certificate in Computer Literacy (MS Office applications).
• Reasonable knowledge of handling money.
• Some knowledge of the financial implications concerning the handling of money.
• Accuracy and ability to give attention to detail with good human relations, interpersonal, and communication skills.
• Sound mathematical and the ability to meet deadlines.
• High level of responsibility, ability to work under pressure, and ability to handle conflict.
• Must be fit and healthy to carry out duties with good eyesight, hearing, and speech ability.
• Must be mentally fit and able to do the work, and the incumbent must be able to stand upright for indefinite periods.
• The incumbent must have excellent concentration abilities to keep focused.
• Fluent in at least 2 of the 3 languages spoken in the Western Cape, Afrikaans, English, and IsiXhosa.
• Please note: A performance agreement is also applicable to this position, whereby the employer reserves the right to institute a performance management program.

Duties:

• Preparing the cash register for business prior to opening for the Public.
• Receive the float for the day and check the amount of money to ensure that it is correct before signing for the receipt.
• Place cash in the cash register after checking again that the amount is correct and receive face value forms from the Chief Clerk.
• Always accept responsibility for the cash register while in possession of cash in the Register.
• Accept responsibility for every transaction dealt with by ensuring the correct procedures are followed as prescribed.
• Ensure cash received is done in such a way that mistakes are avoided, and that money received is double-checked before placing it in the drawer.
• Responsible for ensuring that the cash will balance with NATIS, TCS, and TMT reports at the end of the business day.
• Apply prescribed cash handling sequences, by receiving cash or face value form; Determine the correct amount by counting cash received two or more ways (using different accepted methods); See to it that no changes to cheques have been made and that the necessary details are on face value form, with specific claim to the authorizing signature.
• Meet specific deadlines in the execution of duties, scrutinize all documentation received, accompany payments, verify details, enter details on the financial system, and ensure that all the information is obtained.
• Ensure that the correct information is logged into the system to prevent incorrect payments.
• Check cash received and ensure that it correlates to the amount reflected on accompanying documentation.
• Ensure that proof of all payments received is kept for balance and reference purposes.
• Hand back and explain to the Client any discrepancies found for rectification purposes.
• Ensure that the data-capturing financial system is functional before entering information.
• Capture all information received with payments regarding motor vehicle licensing and registration, driver's licenses, roadworthy, and fines, and ensure that the correct information has been entered on the electronic system.
• Ensure that all transactions are captured for account history and referral purposes.
• Make copies of all documentation to be kept as documentary proof of transactions.
• Capture bank deposit receipts on all the different electronic systems (NATIS, TCS, TMT).
• Scrutinize documents for relevant information, including Fine amount, Payment date, and Court date.
• Obtain fine details on the TCS I OPUS Traffic Fine System required before payment can be captured.
• Ensure all relevant documents are attached to reduced and alternative fine payments.
• Tend to enquiries on the status of fines and contempt of Court on the TCS and Opus Traffic Fine Systems
• Compile a rolling register for bank deposit payments that could not be processed and follow up on outstanding traffic fines.
• Count cash or money groups according to face value and carry out double-check sequences for correctness.
• Reconcile the day’s takings, ensuring that monies received correspond with the electronically captured data.
• Add up all the cash received (excluding float) and place a slip of totals with the cash.
• Add each different face value document (cheques, postal orders, travelers’ cheques, credit card payments) separately and place a tally slip with each.
• Verify the cash received (excluding float) per item (face value/cash) with the on-screen data, and if the balance is correct, make a printout. Total up and count all the tallies and check the total with the printout total before issuing the deposit slip and issue the deposit slip if the total balances.
• Hand all face value forms, calculator slips, and cash and print them out to the Supervisor, who will check to verify all data corresponds with entries before signing the receipt thereof.
• Scrutinize documents and sort with like documents that will enhance balance procedures at the end of the day.
• Access specific fields of the Traffic system, capturing and updating system records concerning vehicle and driver registrations, offences, accidents, court outcomes, fines, and payments.
• Tend to all enquiries referred to the post by the immediate superior.
• Generate and attend to the posting or delivery of official notifications for specific offences.
• Merge and move datasets and records by selecting reporting requirements from menus and extracting reports from the system, and attend and respond to routine correspondence and enquiries.
• Access relevant information from the system to facilitate query resolution on matters referred by the immediate superior for attention, and conduct eye tests and fingerprints with regard to driver's license applications.
• Maintain data integrity through checks, verifications, and back-ups, deleting and adding data, and or adjusting datasets and reporting fields.
• Set up users, working groups, and output devices using instructional-based system facilities to add codes, access levels, identities, and test recognition and functionality.
• Maintain system-specific information and guidelines and update procedures based on changes to applications or system upgrades and enhancements.

Deadline:11th March,2026