Venue and Timetable Coordinator at Tshwane University of Technology

• The Department of Facilities Management in the Directorate of Logistical Services seeks to appoint a Venue and Timetable Coordinator who will be responsible for providing effectiv administrative coordination in terms of utilization of academic facilities, halls and auditoria as well as rendering relevant support services to support the core business of the institution. This is a one year fixed-term contract based at Giyani Campus.

INSTRUCTIONS:

• Applicants are required to submit together with the CVs, a standardized application form available from the university intranet as well as recently certified copies of qualifications and Identity Document. Failure to comply with this instruction will disqualify the candidate. Candidates may be subjected to appropriate psychometric testing and other selection instruments. Applicants who previously applied are encouraged to reapply. Kindly note that these positions are open exclusively to Limpopo Province residents therefore, applicants primarily residing in the said Province will be given priority.

Key performance areas/Core functions:

• Client liaison with regards to venue bookings to ensure that all records are kept as prescribed.
• Coordinate support services for venue bookings
• Administrate payments usage as prescribed
• Synchronize venue bookings with academic timetable
• Facility maintenance inspections to log calls on the service desk for the relevant department responsible for maintenance
• Coordinate the submission of timetables as per approved dates
• Ensure that all timetables are captured on ITS system
• Assist with adhoc booking requests (block courses and tests)
• Booking confirmation of SR4 requests
• Synchronize venue bookings with timetable bookings
• Capturing data on CELCAT timetable software and upload data to the ITS system

Academic Qualification:

• NQF level 6
• A three year relevant qualification 

Or

• NQF level 5 plus five (5) years experience

Knowledge and Skills

• Must have working knowledge of the ITS system
• Must have basic knowledge of academic timetable environment
• Must have knowledge of the support services environment to be able to determine the
• users need in the facility
• Knowledge of contract management
• Must be computer literate
• Must have good communication, client and organising skills
• Good administrative skills
• Will be required to work after hours

Deadline:10th October,2025