Warehouse Supervisor - BlackHealth, Cape Town at H Systems (Pty) Ltd

JOB PURPOSE

• The core purpose of the role is the responsibility for all operations of the warehouse, including picking, packing, stock control and supervising operations.

KEY PERFORMANCE AREAS

• Warehouse Control
• Stock Control
• Distribution Control
• Receiving Control
• Administration
• SHEQ Integrated Management System control
• Business Continuity 

MAIN RESPONSIBILITIES 

Warehouse Control

• Strategically control the warehouse in conjunction with the company’s policies and strategic objectives.
• Control receiving, picking, packing and distribution processes effectively.
• Control day-to-day operations of the warehouse to achieve Departmental objectives and targets.
• Cost management of all warehouse activities.

Stock Control

• Ensure stock control and reconcile with data storage system.
• Stock reflecting on SAGE must be in saleable condition.
• Management of all non-stock items (in-and out).
• Oversee, complete, and ensure stock takes are conducted and system deviations are inspected, as required.
• Ensure all stock discrepancies that are reported as Non-Conformances due to threshold violations are investigated accordingly.
• Control and minimize scrap and ensure authorisation before any items are scrapped.
• Ensure silicone is discarded according to environmental legislation.
• Ensure Touch up is discarded according to environmental legislation.
• Setup warehouse layout and ensure efficient space utilization.

1. Ensure all stock items are allocated to bins.
2. Ensure all bins are labelled correctly.

• Ensure all stock is packaged according to company procedures.

1. All stock in bins to be neatly wrapped to prevent damages. 

Distribution Control

• Control logistics function, ensuring all orders are dispatched timeously, including:

1. Manage freight forwarders and ensure timeous collection from couriers.
2. Route planning.

• Control dispatch quality, delivery times, transport costs and efficiency.
• Ensure dispatch accuracy as per Invoice, on time and in full, as per Dispatch Procedures.
• Ensure IBTR’s (Inter-Branch Transfers) are completed as per company procedures.
• Ensure adequate staffing requirements.
• Check and verify shipping records, manage queries on shipping shortages or overages timeously.
• Ensure uptime of fleet to deliver on customer service requirements, including:

1. Preventative/ad hoc maintenance and readiness for unplanned downtime.
2. Ensure all vehicles are serviced as per service schedules.
3. Ensure all vehicle inspections are completed weekly as per company procedures.

• Ensure all drivers comply with the Road Traffic Act and/ Or AARTO that the delivery fleet is compliant with any associated regulations and/or other legal requirements.

Receiving Control

• Ensure all deliveries are received, checked, and confirmed correctly and timeously.
• Ensure stock received via containers are correct and meets company quality standards.
• Ensure adequate staffing requirements. 
• Ensure all stock are packed into correct bins as per company procedures.
• All stock in bins to be neatly wrapped to prevent damages.

Administration

• Produce reports and statistics monthly.
• Manage temporary labourers’ costs and staffing, within company guidelines. 

Quality Control

• Ensure all packaging meets company standards and comply with quality plans.
• Ensure documented quality checks is completed on each shipment and review accordingly. 
• Raise any quality related Non-Conformances. 

SHEQ Integrated Management System control

• Ensure adherence to the OHS Act.

1. Take reasonable care for the health and safety of themselves of other persons.
2. Co-operate with the employer to enable prescribed duties or requirements to be complied with.
3. Carry out any lawful order given and obey the health and safety rules and procedures.
4. Report any unsafe or unhealthy situation to the employer.
5. Report any incident to the employer.
6. Comply with health and safety plans

• Ensure the warehouse maintains and complies with standards of health and safety, and hygiene always.
• Ensure general maintenance of site and arrange suppliers as required.
• Ensure the warehouse always maintains standards of housekeeping.
• Order PPE according to company procedures.
• Always maintain a high level of customer service levels standards.