Workshop Admin Assistant at Unique Personnel

Job Description    

• Prepare and send quotations to non-maintenance customers for services, additional parts, and repair jobs.
• Contact non-maintenance customers to track their machine hours and ensure that services are up to date.
• Capture daily timesheets and overtime on Sage.
• Invoice monthly maintenance and excess hours for all maintenance-related customers and submit to relevant client.
• Capturing daily Technician timesheets & overtime
• Compiling of monthly incentive reports
• Assisting with invoicing
• Closing of internal job cards
• Drafting of quotations and timeous submission to clients
• Filing

Inherent Requirements    
Experience and Qualifications

• Minimum Matric
• Intermediate user on Microsoft applications
• Previous Administrative experience advantageous
• SAGE experience a must

Skills & Competencies

• Great Attention to Detail: Demonstrates meticulousness in all tasks, ensuring accuracy and precision in work.
• Excellent Communication Skills: Able to convey information clearly and effectively, both verbally and in writing.
• Good Time Management: Efficiently manages time to meet deadlines and prioritize tasks.
• Ability to Track Machine Hours and Ensure High Levels of Customer Service: Skilled in monitoring machine usage and providing exceptional service to non-maintenance customers.
• Exceptional Organizational Skills: Capable of organizing tasks, resources, and schedules to maximize efficiency.
• Good Analytical Skills: Proficient in analyzing data and situations to make informed decisions.
• Great Problem-Solving Skills: Adept at identifying issues and developing effective solutions.
• Excellent Team Player: Works well with others, contributing to a positive and collaborative team environment.
• Emotionally mature.