- To supervise and optimise the end-to-end creditors and payment function by ensuring accurate invoice processing, timely vendor payments, effective vendor relationship management, ERP/SAP vendor master control, reporting, reconciliations, and continuous process improvement while ensuring compliance with company policies and payment deadlines.
Invoice Auditing & Accuracy
- Audit and verify supplier invoices for completeness, accuracy, correct approvals, pricing, VAT, and supporting documentation.
- Ensure 100% invoice audit accuracy before processing.
- Identify and resolve invoice discrepancies timeously.
Discounts & Rebates Management
- Capture and monitor supplier discounts, rebates, and negotiated payment terms accurately.
- Ensure all applicable discounts are claimed within agreed timelines.
Vendor Payments Management
- Ensure timely processing of vendor payments in accordance with approved payment terms.
- Prepare and manage payment batches and payment advices.
- Ensure payment accuracy aligns with approved vendor reconciliations.
Creditors Team Supervision
- Monitor creditors team performance against deadlines and service standards.
- Track turnaround times and responses to vendor and internal queries.
- Provide support, guidance, and performance feedback to creditors clerks.
Vendor Relationship Management
- Liaise with vendors regarding account queries, payment issues, and reconciliations.
- Align supplier credit limits and ensure prompt query resolution.
- Maintain positive supplier relationships to ensure uninterrupted supply.
Vendor Master Administration
- Act as custodian of the vendor master database.
- Oversee vendor onboarding, updates, maintenance, and approvals within ERP and SAP systems.
- Ensure vendor information is accurate, compliant, and up to date.
Payment Schedule Management
- Prepare and present consolidated monthly payment schedules for all entities.
- Ensure payment schedules are circulated for approval by the 25th of each month.
Vendor Ageing & Debit Balance Control
- Ensure vendor ageing does not exceed 30 days unless formally approved.
- Monitor, investigate, and resolve debit balances.
- Circulate monthly ageing and debit balance reports.
Processing Time Management
- Track invoice processing and payment turnaround times.
- Reduce processing cycle times to less than 2 working days.
- Monitor Purchase Approval (PA) processing times from creation to approval.
PA Tracking & Reporting
- Prepare monthly reports highlighting PA approval delays.
- Escalate long outstanding approvals to management.
Reconciliations & Tracking
- Track invoices processed, PAs completed, and reconciliations performed per creditors clerk.
- Ensure monthly vendor reconciliations are completed accurately and timeously.
- Ensure zero unresolved balances on reconciliations.
Payment Accuracy & Compliance
- Ensure payment advices are accurate and aligned to approved reconciliations.
- Maintain compliance with company financial controls and policies.
Automation & Process Improvement
- Drive automation initiatives within the creditors and payment process.
- Identify opportunities to reduce processing time, cost, and manual intervention.
Reporting & Communication
- Prepare, circulate, and track the following reports timeously:
- Vendor onboarding, credit application, and credit limit status reports
- Vendor balances and reconciliation reports
- Payment advice processing reports
- Open PA reports
- Debit balance reports (circulated every Monday)
- Self KPI assessment reports
Advance & Urgent Payment Tracking
- Track all advance payments and ensure resolution within 7 days after material delivery.
- Monitor urgent payment requests and provide feedback within 1 working day.
Training & Development
- Train and mentor creditors clerks on processes, systems, compliance, and best practices.
- Support continuous skills development within the team.
Ad Hoc Duties
- Perform additional duties and finance-related tasks as required by management.
Key Performance Indicators (KPIs)
- 100% invoice audit accuracy
- Vendor ageing maintained within 30 days
- Monthly payment schedules circulated by the 25th
- Invoice/payment processing turnaround below 2 working days
- Timely completion of vendor reconciliations
- Reduction in unresolved debit balances
- Response time to urgent payment requests within 1 working day
- Resolution of advance payments within 7 days
- Accurate and timely reporting circulation
- Continuous process automation improvements
Minimum Requirements
Qualifications:
- Diploma or Degree in Finance, Accounting, Bookkeeping, or related field
Experience
- Minimum 5 years’ experience in Accounts Payable / Creditors environment
- Minimum 2 years supervisory experience
- Experience working on ERP systems and SAP essential
Skills & Competencies
- Strong reconciliation and auditing skills
- Advanced Excel and reporting skills:
- Strong knowledge of creditors and payment processes
- Attention to detail and high level of accuracy
- Strong communication and vendor management skills
- Deadline driven and highly organised
- Problem-solving and analytical ability
- Leadership and team management capability
- Systems Knowledge
- SAP
- ERP systems
- Microsoft Excel (Advanced)
go to method of application »
To manage and optimise all rail siding operations related to coal handling, loading, dispatch, stock control, safety, maintenance coordination, and logistics performance to ensure efficient turnaround times, operational compliance, and achievement of production and export targets.
Rail Siding Operations Management
- Manage day-to-day rail siding operations for coal loading and dispatch.
- Ensure efficient rail wagon loading, staging, shunting coordination, and dispatch activities.
- Monitor operational performance to achieve loading targets and turnaround times.
- Coordinate train schedules with logistics providers and operational teams.
- Ensure optimal utilisation of rail siding infrastructure and equipment.
Coal Handling & Stock Management
- Oversee coal stockpile management and movement within the siding area.
- Ensure correct coal grades are loaded according to customer specifications.
- Monitor stock levels, reconciliations, and material movements.
- Investigate and resolve stock variances and loading discrepancies.
- Ensure proper sampling and quality control processes are followed.
Safety, Health & Environmental Compliance
- Ensure compliance with all mine health and safety regulations and company safety standards.
- Conduct regular safety inspections, toolbox talks, and risk assessments.
- Enforce safe work procedures for rail, mobile equipment, and loading operations.
- Investigate incidents, near misses, and implement corrective actions.
- Ensure environmental compliance regarding dust suppression, spillage control, and housekeeping.
Logistics & Contractor Coordination
- Liaise with rail operators, transport contractors, and internal departments.
- Coordinate loading schedules and ensure minimal delays or demurrage.
- Manage contractor performance and compliance on site.
- Maintain effective communication with production, dispatch, and planning teams.
Maintenance Coordination
- Coordinate maintenance activities for siding infrastructure and loading equipment.
- Report equipment breakdowns and ensure timely repairs.
- Minimise operational downtime through preventative maintenance planning.
- Monitor equipment availability and operational reliability.
Team Leadership & Supervision
- Supervise rail siding operators, loading teams, and contractors.
- Manage staffing, shift planning, attendance, and performance.
- Train employees on operational procedures and safety requirements.
- Foster a high-performance and safety-focused culture.
Reporting & Administration
- Prepare daily, weekly, and monthly operational reports.
- Monitor KPIs including loading tonnages, turnaround times, delays, safety incidents, and equipment utilisation.
- Maintain accurate operational records and documentation.
- Analyse operational data and implement continuous improvement initiatives.
Key Performance Indicators (KPIs)
- Achievement of daily and monthly loading targets
- Rail wagon turnaround times
- Minimal train delays and demurrage
- Stock accuracy and reconciliation performance
- Compliance with safety and environmental standards
- Equipment uptime and operational availability
- Reduction in operational downtime
- Contractor performance management
- Incident-free operational performance
- Achievement of dispatch schedules
Minimum Requirements
Qualifications:
- Diploma or Degree in Logistics, Mining, Engineering, Operations Management, or related field
Experience
- Minimum 5–8 years’ experience in coal logistics, rail siding, mining, or bulk material handling operations
- Previous supervisory or management experience essential
- Experience working with rail loading operations and export coal logistics preferred
Knowledge & Technical Skills
- Coal handling and stockpile management
- Rail siding and wagon loading operations
- Bulk materials handling systems
- Safety and environmental legislation
- Operational planning and logistics coordination
- Stock reconciliation and reporting
- MS Office and ERP systems
Competencies
- Strong leadership and people management skills
- Operational planning and organisational ability
- Problem-solving and decision-making capability
- Strong communication and coordination skills
- Ability to work under pressure and manage deadlines
- High attention to safety and compliance
- Analytical and reporting capability
Preferred Experience
- Experience in export coal operations
- Experience working with Transnet rail operations
- Knowledge of wash plant and dispatch operations
- Experience in high-volume mining or terminal environments
go to method of application »
To maintain acceptable efficiency standards of Sales, looking after existing customers and obtaining new business offer outstanding customer service to all.
Key Tasks:
- Generating leads, turn prospects into clients
- Meeting or exceeding sales goals
- Negotiating all contracts with prospective clients.
- Helping determine pricing schedules for quotes
- Preparing weekly and monthly reports.
- Giving sales presentations to a range of prospective clients.
- Coordinating sales efforts with marketing programs.
- Understanding and promoting company programs.
- Obtaining deposits and balance of payment from clients.
- Preparing and submitting sales contracts for orders.
- Visiting clients and potential clients to evaluate needs or promote products and services.
- Maintaining client records.
- Answering client questions about credit terms, products, prices, and availability
- Housekeeping
Other:
- Perform any other related duties in the interest of CEMZA as instructed.
- Work according to Integrated (Environmental and Quality) Management System requirements.
- Work according to Instructions / Procedures as pertaining to his/her operation function as assigned and abide by all legal (laws/by-laws) requirements / Company Policies and Practices
- Meet or exceed all relevant production KPI’s and Department objectives
- Communicate Effectively
- Drive Innovation
- Working in a team
Health & Safety:
- Compliance with all EH & S guidelines and procedures.
Qualification & Experience:
- Marketing/Sales Qualification
- Minimum 5 years in sales environment
- Manufacturing experience
- Customer service orientated
Technical Skills:
- Excellent communication skills.
- Computer skills (word, excel, PowerPoint)
- SAP (Advantage)
go to method of application »
Gmail
Yahoomail