Careers at Vector Logistics

Job Purpose

• Creating a Finance Shared Service strategy together with the Finance Director and the CFO Lead the financial shared services teams to operate effectively, while driving performance aligned with strategy in action and supporting the broader team in meeting business goals.

Key Responsibilities

Strategic and Technical Contribution

• Participate in the formulation and implementation of the Finance strategy, based on a 2 to 5-year view of requirements.
• Provide strategic input to business goals.
• Ensure that assigned and agreed strategic targets are operationalized and achieved.
• Define and agree Service Level Agreements (SLA’s) with all internal customers, including KPI’s and manage performance.
• Ensure that the shared service activities are performed in a robust financial control environment.
• Plan and develop best practices, systems, processes, and procedures to enable continued improvement that meets the needs in times of change.
• Participate in ERP steering committees to ensure alignment and practical achievement of project goals.
• Ensure adherence to Corporate Policy and Internal Control procedures for Accounts Payable, accounts receivables and Fixed Assets and GL.
• Develop and maintain key relationships with key customers – internal and external.
• Focus on customer service and satisfaction, including regularly publishing metrics such as quality, controls, performance improvement insights, and engage with stakeholders regularly.

Financial Accounting

• Oversee and manage IFRS compliance.
• Ensure that the Accounts Payable, accounts receivables and Fixed Assets, and GL. Functions are maintained according to policy and IFRS.
• Ensure that monthly general ledger reconciliations are completed and reconciling items resolved.
• Ensure that the monthly close-off of accounts fairly reflects the monthly results of the organization.
• Perform the functions associated with being a bank signatory.

Creditor Management

• Oversee the management of all creditors including stock and nonstock.
• Ensure all supplier accounts are reconciled and paid according to terms and agreed pricing conditions.
• Drive analytics to improve efficiency, insight, and performance.

Accounts Receivable

• Oversee the credit control process, including setting credit limits and payment terms and management of all claims.
• Conduct risk assessments and evaluate customer credit profiles.
• Manage collections and resolve payment issues efficiently.
• Develop and enforce credit policies and procedures.
• Collaborate with other functional areas / teams to support business objectives.
• Ensure compliance with relevant legislation and company policies.
• Prepare regular reports on credit performance and risk exposure.

Asset Management

• Oversee the management of the fixed assets across all sites.
• Ensure the assets are fairly reported in SAP through periodic asset verifications and compliance with IFRS principles.
• Ensure appropriate wear and tear and depreciation rates are applied consistently and in line with IFRS principals and current tax legislation.
• Ensure that Fixed asset movements are recorded accurately and in a timely manner.
• Ensure that the WIP accounts are reviewed and actioned on a monthly basis.
• Review fixed asset reconciliations.

Statutory Compliance

• Participate in the statutory financial close-off.
• Manage and oversee that the required interim and year-end reporting schedules are completed.
• Liaise with internal and external auditors.
• Provide input regarding compliance with company law in conjunction with the legal department thereby ensuring compliance with commercial law and legislation generally.

Internal Control

• Continuously identify and pursue opportunities to improve control procedures throughout the business.
• Follow up on audit queries and ensure that corrective action is taken by the responsible teams.
• Ensure compliance with approved procedures by means of control checks performed by the finance team.

Staff Management

• Manage all teams and collaborate effectively.
• Lead and develop staff within the context of the Labour Relations Act, Employment Equity Act, Basic Conditions of Employment Act and the Skills Development Act.
• Monitor staff performance and provide regular feedback.
• Manage staff activities, ensuring service levels are met and protocols are adhered to.
• Coach and support staff, where necessary, to achieve objectives.
• Manage staff leave and general time management issues in line with organizational deliverables and standards.
• Manage and deliver on succession plans to enable the development of a future generation of leaders and specialists and ensure optimal turnover and retention levels are maintained.
• Conduct regular performance appraisals with subordinates.
• Establish sound staff and labor organizing and communication structures and systems.
• Develop and manage high performance multidisciplinary teams in order to solve problems within the commercial arena.
• Conduct regular meetings and ensure that records are kept and shared across the team and that action plans agreed to within team meetings are delivered upon.

Key Relationships

Internal

• Divisional Finance Executives.
• Extended Management Teams.
• Operations Managers and Financial Managers.

External

• Legal representatives.
• Auditors.
• Suppliers.

Qualifications, Skills and Experience Required for the Job

Qualifications and Experience

• Matric (Grade 12).
• Must be a registered CA(SA).
• 10 years’ experience, 5 of which a senior level, managing large teams.
• SAP experience would be advantageous.
• Experience in leading large teams and effectively collaborating.

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Job Purpose

• The Management Accountant will be responsible to provide management accounting support and insight for the relevant customer/principal/depot.

Key Responsibilities

Pricing:

• Partner with customer managers to develop principal/customer specific pricing strategies.
• Maintain profitability through development of price adjustment negotiation packs.
• Monitor in/efficiencies that need to be taken into pricing.
• Draft commercial terms of agreements.

Budgeting and Forecasting:

• Preparation of the annual budget and quarterly and monthly forecast pack for presentation to exec.
• Coordinating the budget inputs from various depts across the business, performing reasonableness checks, marrying operational stats to financial KPI’s.

Project Management:

• Responsible for identifying logistics areas for process improvement and cost savings to ensure expectations are met.
• Lead, manage and facilitate reporting improvement projects across the business.
• Monitor industry standards, trends including technological trends, or practices to identify developments in logistics planning/execution and reporting.
• Identify training, coaching and mentoring opportunities where possible for the team to achieve performance targets.

Reporting:

• Oversee, analyze and interrogate results in TM1 by customer/principal and depot.
• Managing the focused delivery of an accurate monthly scorecard.
• Understanding and managing of the data accuracy and reconciliation in TM1.
• Streamlining existing processes and removing manual/paper-based tasks in order to reduce the risk of human error and improve speed of information delivery.
• Overseeing the balancing of all reports, sign off on recons and documented investigation of variances.
• Publish weekly and monthly “snapshot” reports as required by the business in an accurate and timely manner by:
• Developing a broad knowledge base of the organizational processes and policies.
• Staying fully informed of operational objectives, performance and critical trends.
• Focusing on the compilation of a monthly commercial reporting pack that highlights.
• Focus points for the month, exposes core issues, generates action plans and assigns responsibilities.
• Engaging with Management through presentation of the monthly commercial report and follow-up sessions where appropriate in order to provide the business with the tools to make informed strategic decisions, implement change and maximize profitability.
• Assist in the review and actioning of TM1 variance reports prepared using data extracted from TM1.
• Analyse and explain KPI fluctuations and variances.
• Provide monthly commentary for submission to the Commercial Manager.
• Track contracted commercial arrangements and ensure adequate billings/provisions are accounted for accurately and completely within the relevant month end financial data.

Cost analysis (ABC Model):

• Understand the ABC Model and cost drivers.
• Provide commercial insight into variances of cost drivers month on month.
• Identify changes in the business that need to flow through the model.
• Maintain data process flows and present changes at commercial team meetings.
• Analyse costs against budgets and forecasts.
• Provide input driving optimisation of efficiencies in the depot environment.
• Analyse all input costs within the cost centre.
• Analyse proposed changes to cost allocation (as a result of trials or change in specifications) and assist with data collection of new business proposals.
• Implement cost management initiatives within the team.

Variance Analysis:

• Understand the SAP cost centers and the upload into TM1 to assist in variance explanations.
• Prepare presentation of major variances to Commercial Manager.
• Participate in investigations and audits to support initiatives designed to control costs and maximize profits.
• Provide commentary on the monthly reporting packs, ABC model month on month variance analysis.
• Calculate the actual impact of changes that have been made and new cost allocation and present to Management Accountant.
• Analyse actual KPI’s versus budget and work with the teams to address areas of non-conformance or concern proactively and timeously.

Information and Data Management:

• Ensure team members accurately and regularly capture data into the information system to enable access to reliable data and reporting for trend analysis and decision making.
• Share relevant data with management teams to enable reliable business decision making.
• Take responsibility for data accuracy and completeness for the relevant model.

Customer Service:

• Respond to customer queries regarding information relating to the Operations activities.
• Engage with Fleet Management, Operations team, Planning and Finance to improve efficiency and reduce cost to serve in order to provide cost effective customer service.
• Act as global go-to person for all Operations data quality related questions.

Qualifications, Skills and Experience Required for the Job

Qualifications and Experience

• Matric.
• Minimum a BCom or equivalent.
• CIMA / CA qualification will be an advantage.
• 3 to 5 years management accounting experience, including commercial costing and some exposure to processing or manufacturing environments.

Skills and Competencies

• Computer literacy (SAP and MS Office skills prerequisite).
• Report writing.

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Job Purpose

• To ensure that targeted business benefits to be derived from the mobile solution are achieved and that correct technical integration between SAP and the solutions vendors are realised.

Key Responsibilities

Systems and Project Management

• Liaise in communications between (Third party), VTM, Vector IT and relative principals as well other service providers.
• Liaise with the Technical Systems Administrator to ensure that issues are resolved timeously.
• Provide feedback to all internal customers regarding systems.
• Assist in managing the communication process for changes; enhancements to the systems used.
• Responsible for procuring and managing all internal technical resources where and when required for the VTM department.
• Ensure that all relevant documentation is filled and updated accordingly. This would include report briefs to the third party as well as internally call cycle templates.

Data Administration

• Maintain the general data in both SAP and BH Office.
• Create and load questionnaires/audits in BH Office.
• Load promotional calendars in BH office.
• Draw, analyse and interpret reports from BH Office before reports are scheduled to be emailed to principal or internally regional managers and sales teams.
• Identifies Continuous Business Improvement opportunities within the business unit / business area.
• Implements enhancements as per business project’s function.
• Assist in improving and streamlining business processes and preparing business process documentation.

Change Management, Training and Support

• Facilitate mobile user change management (FOCUS AREA) through appropriate communication channels.
• Co-ordinate the change management and training requirements with BH Team as they provide training as part of their service.
• Facilitate mobile user involvement and system utilisation by identifying issues and finding solutions.
• Conduct trade visits to evaluate solution performance and user adoption in the field.
• Design and manage internal support programmes.
• Support managers’ information requirements whether it be staff training; specific report requirements or audit requirements.
• Promote system usage, benefits and returns within VTM (including management).

Business Process Management

• Liaise with BH consultants and Vector IT team to refine business processes.
• Design and implement business for principal requirements to ensure uniformity and clarity of requirements.
• Provide the associated change management support to internal customers & VTM principals.

Technical Insight and Expertise

• Manage the GSM service provider.
• Manage internal networking and performance issues.
• Drive evolution of the mobile solution by reviewing best practice in local markets.
• Serve as a liaison between the Business and technical consultants to ensure the implementation of identified system enhancements.
• Review and analyse technical specification documents prior to sign off by the Applications
• Manager and handover to developer(s).
• Execute on small Business projects requiring IT systems implementation.
• Meet with relevant Business representatives to establish, understand and document detailed Business requirements to be met by the project.
• Compile and agree a scope definition document as well as functional specification document and ensure that full sign off is achieved prior to implementation.
• Assist with the calculation of the business case and return on investment with relevant
• Business users and stakeholders.
• Prepare the project plan by engaging all relevant parties.
• Plan for project-related hardware and software requirements by liaising on an on-going basis with the infrastructure team and external software supplier(s).
• Compile and store project documentation (including business process flow charts, technical specifications, end user training material and project plans).
• Ensure constant communication with developers and full testing of the solution and identify and resolve problems or constraints prior to user acceptance testing.
• Work in conjunction and communicate with the Business to implement the system.
• Report on realisation of the Business case and identified KPI’s.
• Provide post-implementation support to all end-users.

Information and Data Management

• Ensure team members accurately and regularly capture data onto the information system to enable access to reliable data and reporting for trend analysis and decision making.
• Ensure relative reports are subscribed and added to exec report for VTM management viewing.
• Share relevant data with management teams to enable reliable business decision making.
• Identify opportunities for improving on systems / processes related to the system.
• Similarly highlight areas for concern and address with relevant managers.

Administration

• Oversee filing and safeguarding of records within area of responsibility.
• Compile ad hoc spreadsheets when required.
• Compile ad hoc presentations when required.
• Process documents for inter-company charge outs.

Team Coordination and Self-Management

• Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning, prioritising and self-development.
• Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
• Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.
• Support and drive the business core values.

Key Relationships

Internal

• Senior Management teams across Vector.
• Group IT.
• Operational managers across the Business.
• Audit team.
• Cross functional project teams.
• Technical teams.
• Area sales managers.
• Sales representatives.
• Field marketers.
• Merchandisers.

External

• Brand department and all principal Customers.
• Mobile solutions service providers.
• External technical staff.
• Consultants.

Qualifications, Skills and Experience Required for the Job

Qualifications and Experience

• Minimum of 5 years’ experience within the relevant business function or information technology environment and Mobility.
• Demonstrated success in managing projects relating to superior performance and continuous improvement.
• Matric (Grade 12).
• Degree Information Technology / BCom Business Management.
• Valid Code EB drivers' license.

Skills and Competencies

Knowledge

• An understanding of multiple key performance indicators, inter-relationship and bottom-line sensitivity.
• Intelligence platforms and systems (SAP, VSC and AM).
• Working knowledge of:
• Outlook.
• Word (communication).
• PowerPoint (presentations).
• Excel (data management/analysis and as a planning tool).
• Microsoft Project (optional).
• SAP and AM office.

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Job Purpose

• To control and oversee the accuracy of stock movement on a daily basis and ensure that payment is received timeously.

Key Responsibilities

 Stock Reconciliation Control

• Receive the physical count on a daily basis from GRV Clerk.
• Compare the physical count with the SAP report.
• Ensure that stock is recounted in the case of a significant discrepancy.
• Run a sales report in order to understand sales activity supporting the reconciliation process.
• Submit reconciliations to the Warehouse Controller and ensuring that they are filed for record purposes.

Trip Reconciliation Control

• Print and clear stock variances reports and general ledger accounts.
• Obtain a daily variance report from SAP and ensure that the warehouse investigates accordingly and adjusts the stock.
• Ensure that trip reconciliations are completed by the GRV Clerk and sent to the Administration Clerk for promotion of a credit memo onto SAP.
• Receive the credit memo in order to create a credit note.

Shipment Reconciliation

• Check that stock has been received by the customer.
• Activate a credit in the event of discrepancies identified.
• Check for money differences ensuring that all cash on delivery (CoD) documents are balanced back to the driver’s money.
• Report imbalances stemming from the driver to the Transport Controller and Supervisor.
• Inform the Logistics Manager in the event of major shortages that include 20 cases or more.
• Hand over unsigned invoices to the Transport Controller and Supervisors for further investigation.

COD Customer Control

• Check COD credit blocks and releases regularly.
• Identify customers that are not paying on time.
• Take responsibility for activating and releasing blocks every half hour.

Stock Take Control

• Print reports (SAP) before stock take.
• Oversee the physical count of stock.
• Hand over completed report to management for perusal before release.
• Run reports after the stock take.
• Consolidate all stock sheets into the file for record purposes.

Parked Documents Posting Control

• Retrieve documents from relevant person regarding journal and posts manually in SAP.
• Check that values correspond and the account is debited and credited correctly.

Mass Exception Reporting

• Check for discrepancies on invoices.
• Investigate the discrepancies by checking invoices against the actual report.
• Make alterations where necessary and notify the customer accordingly.
• Re – invoice the customer when discrepancies are identified.

Banking Control

• Check in collaboration with the Senior Clerk the previous night’s deposit slips banked by the cashiers.
• Report any discrepancies to the appropriate manager by physically handing over the deposit slip.
• Investigate shortages by checking against the pay-in-slip of the driver to ascertain the problem.

Queries Resolution

• Conduct an investigation into queries for accounts and Cash on Deliveries.
• Request relevant documentation and check if the query is valid.
• Resolve the query as appropriate.

Team Coordination

• Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning, prioritising and self-development.
• Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
• Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.
• Support and drive the business core values.
• Manage colleagues and clients’ expectations and communicate appropriately.
• Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.
• Champion training and development of self and others through utilising available training opportunities or contributing to the development of new training solutions relating to product costing in collaboration with national training specialists.
• Participate in regular performance appraisals and ensure that own targets and goals are clear and achievable.

KPI’s

• Stock count coverage and accuracy.
• Trip reconciliation accuracy.
• Shipment reconciliation accuracy.
• Banking accuracy.
• Stock take coverage and accuracy.
• Query resolution.
• Accuracy and promptness of posting parked documents.

Key Relationships

Internal

• Warehouse.
• Sales.
• IT.

External

• None.

Qualifications, Skills and Experience Required for the Job

Qualifications and Experience

• Matric.
• Diploma in Business Administration.
• Minimum of 2 - 3 years relevant work experience is required in a similar role.
• Experience within an FMCG environment would be advantageous.

Skills and Competencies

Behaviour Standards

• Be brilliant at the basics.
• Face the brutal facts.
• Smash the silos.
• Lead with integrity, respect and energy.
• Be curious and challenge change.
• Take accountability for results and people.

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Job Purpose

• To provide national management accounting support and commercial insight for the Vector business including contribution towards the budgeting process, reporting and the commercial evaluation of projects.

Key Responsibilities

Strategy Operationalisation:

• Work in conjunction with the Logistics Manager to find opportunities for growth in the local market and present to regional team.
• Work closely with the cross functional teams to ensure the delivery of an integrated supply chain benefit.
• Manage ad hoc projects as assigned by the Regional financial manager.

Adherence to policies and standards:

• Assist with the administration of HACCP and Health & Safety.
• Internal audit support and compliance with Vector policies and procedures.
• Management of disaster recovery policies and procedures.
• Maintaining Sustainability registers and reducing waste.
• Ensure local tax structures are adhered to.

Monthly Reporting:

• Compile monthly commentary on month’s performance.
• Conduct the cost variance analysis by investigating major variances against budgets, targets and prior years.
• Compile appropriate reports that highlight issues to management based on findings.
• Monitor capacity utilisation of major assets across the business and provide feedback to senior management regarding under/over capacity situations and possible capex or lease requirements.
• Compile and analysis various reports for the month-end pack as well as other ad hoc reports and presentations for leadership and Exco meetings.

Budgeting:

• Assume responsibility for compiling key aspects of the annual financial budget.
• Ensure adherence to set deadlines and timeframes as agreed by the Business.
• Communicate with key internal personnel in order to gather information for analysis and interpretation.
• Plan and allocate tasks and monitor progress according to set timelines and ensure feedback to Senior Management.

Cost Control:

• Analyse costs against budget/forecast and investigate variances on a monthly basis.
• Continuously consider cost saving opportunities or areas where waste/inefficiencies can be eliminated and influence corrective action by line management.

Stock Management: 

Print reports before stocktake.

Oversee the physical count of stock.

Review, investigate all discrepancies and implement corrective action as and when required.

Ensure all stock GRV‘d into SAP correctly and GRIR process is completed within the required timeframe.

Manage Chep pallet and crate position linked to KPI requirements.

Forecasting:

• Assist in the preparation in quarterly forecasts. 

Information and Data Management:

Ensure team members accurately and regularly capture data into the information system to enable access to reliable data and reporting for trend analysis and decision making.

Share relevant data with management teams to enable reliable business decision making.

Team Supervision:

• Lead subordinates towards meeting strategy and targets through regular communication and utilisation of full organisational talent management tool set.
• Conduct performance appraisals and supervise team succession and resource planning.
• Provide and schedule training based on team members’ development requirements and legislation.
• Coach and support team members where necessary to achieve objectives.
• Manage the employee relations climate and ensure corrective action is taken where required in line with relevant legislation and company policy.
• Build a high energy team to deliver accurate financial reporting and a culture of corporate governance compliance.
• Manage the activities of the team and ensure internal customer service requirements are met.
• Manage leave and general time management issues in line with organisational deliverables.

Key Relationships

Internal:

• Operations.
• Supply Chain.
• Wider finance team.

External:

• Principals.
• External suppliers.
• External customers.

Qualifications, Skills and Experience Required for the Job

Qualifications and Experience

• Matric.
• Minimum BCom Accounting/Management Accounting majors.
• 5 years management accounting experience (articled or otherwise).
• Some experience/exposure in an FMCG environment, preferably in logistics.

Skills and Competencies

• Verbal and written communication.
• Computer literacy (MS Office).
• Report writing.
• Interpersonal.
• Logical thinking.
• Problem solving.
• Decision-making.
• Analytical thinking.
• An understanding of multiple key performance indicators, inter-relationship and bottom-line sensitivity.
• Management accounting principles and practices.
• SAP utilisation.
• Budget management principles and practices.
• Business strategies, targets, processes and economics.
• Technical understanding of Activity Based Costing Model methodologies.

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Job Purpose

• To manage the overall logistics, both inbound and outbound, ensuring that operations within the Vector single depot are handled seamlessly.

Key Responsibilities

Strategy Execution:

• Work in conjunction with the Regional Operations Manager to co-create the regional operations strategy, based on a 1-to-3-year view of requirements.
• Work closely with the rest of the business to ensure the delivery of an integrated supply chain benefit and strategic target achievement.
• Drive the implementation of improvements in operating processes and systems to optimise warehouse and transport efficiencies.
• Determine operational capacity requirements across both the medium and the long term and plan required asset utilisation and capex requirements accordingly.
• Use growth and investment opportunities to ensure warehouse design and flow is optimised.
• Stay abreast of latest international trends by visiting facilities (local and international) and integrating best practice into future solutions.
• As a central point of the supply chain, identify supply chain bottle necks and opportunities and develop solutions through collaboration with all relevant parties in the business.
• Constantly monitor and drive the achievement of single depot strategic and operational targets.
• Ensure the agreed operational targets are achieved through team targets and that these targets align cross-functionally within the area of responsibility.
• Conduct weekly management meetings to address challenges, review performance and plan for future optimum performance.
• Maintain an accurate record of planning forecasts for the week before as well as a five week future plan to enable accurate decision-making and longer term planning.

Logistics Management:

• Integrate business systems successfully to support operational processes.
• Monitor the quality, quantity, cost and efficiency of the movement and storage of stock.
• Control stock accurately across all single depot functions.
• Initiate and manage stock loss reduction programmes.
• Deliver system support to all internal and external customers.
• Manage and utilize the single depot base vehicle fleet by optimizing routes and vehicle requirements between depots.
• Ensure continuous improvement in reverse logistics systems and processes by on-the-job observation, benchmarking and analysis.
• Drive the logistics team on a daily basis to ensure that it deploys stock through the network to effectively meet customer service levels at minimal cost.
• Drive a culture of commitment to key performance indicator’s (KPI’s) by creating awareness and providing recognition for attainment of KPI’s within the team.
• Utilise regular communication channels and team meetings to promote continuous improvement and best practice on a daily basis across the single depot.
• Work closely with Principals to ensure inbound and outbound alignment.
• Work closely with customers to develop solutions that best fit customer needs as well as suit warehouse and transport capabilities at the lowest cost.

Risk Management:

• Mitigate risks against people and physical assets.
• Ensure consistent application of the Group risk management policy across the single depot.
• Drive the risk committee process and activities by having monthly meetings, analysing findings and ensuring corrective action is undertaken.
• Ensure full legal compliance with all relevant legislation.
• Re-evaluate the risk profile of the single depot on an annual basis.
• Measure and manage sustainability practices across the single depot.
• Maintain and implement food safety standards across the single depot and ensure that enhancements are implemented based on on-going learning.
• Ensure that security is maintained and that appropriate investigations take place where incidents occur.

Information and Data Management:

• Ensure the team accurately and regularly captures operating data onto the information system to enable access to reliable data and reporting for trend and decision making.
• Analyse management information on a daily basis to ensure productivity and logistics/distribution targets and standards are being met.
• Suggest system changes to ensure the ongoing relevance and accuracy of information.
• Share relevant data with the management team to enable reliable business decision making.

Maintenance Management:

• Manage the formulation of a maintenance plan that is aligned to the operational plan for the single depot.
• Drive sustainable maintenance practices throughout the single depot.
• Manage the transport maintenance team and ensure that planned maintenance programmes are implemented to enable optimal asset utilisation.
• Ensure that maintenance practices are aligned to business standards.

Financial Management:

• Compile the annual distribution budget for the single depot.
• Manage costs to ensure lowest cost storage and distribution and the optimal utilisation of assets.
• Report on a weekly basis on actual KPI’s versus budget and work with the relevant teams to address areas of non-conformance proactively and promptly.
• Report on and manage all input costs within the single depot and manage any over or under-spend appropriately to ensure that issues are addressed before significant financial loss occurs.
• Authorise expenses within the level of authority and monitor spending activity within teams to ensure compliance with financial and ethical standards.
• Implement and encourage cost cutting initiatives within the single depot where these do not impact on long term business sustainability.
• Enforce accountability for budget expenditure by the management team.
• Mitigate business risks within budgetary constraints through the allocation of spend to areas of high priority.
• Ensure correct operational planning to meet budgeted volumes across a 2-3 year time horizon.
• Review and authorise capex documentation and align the proposals with the long term strategy, taking into account the return on investment and sustainability requirements.
• Manage external supplier relationships and contracts in collaboration with the procurement team to ensure agreed service levels are met.
• Ensure all general ledger accounts are reconciled, and deadlines are met.
• Ensure optimal deployment of physical and human resources using best practice standards, productivity measurements and on-the-job observation.

Leadership:

• Lead the single depot management team towards meeting strategic objectives and targets through regular communication and utilisation of the full organisational talent management tool set.
• Lead a single depot team and workforce and maintain a stable IR climate through a constructive relationship with unions.
• Manage and deliver on succession plans to enable the development of a future generation of leaders and specialists and ensure optimal turnover and retention levels are maintained.
• Drive employment equity within the team to ensure that diversity is achieved at all levels and that statutory targets and requirements are met.
• Champion training and development of the team through the utilisation of available training opportunities or by contributing to the development of new training solutions in collaboration with regional and national training specialists.
• Conduct regular performance appraisals with subordinates and ensure that the process is cascaded throughout the single depot.
• Develop and manage high performance multi-disciplinary teams in order to solve problems within the single depot.
• Encourage skills workshops between multi-disciplinary teams and across the single depot to realise the transfer of skills.
• Conduct weekly management meetings and ensure that records are kept and shared across the team and that action plans agreed to within team meetings are delivered upon.
• Manage the employee relations climate and ensure corrective action is taken where required in line with relevant legislation and company policy.
• Monitor team performance and provide regular feedback.
• Coach and support team members where necessary to achieve objectives.

Key Relationships

Internal:

• Sales.
• Finance.
• The broader supply chain management team (especially supply chain and transport planning).

External:

• Suppliers and service providers.
• Principals.
• Customers.
• Qualifications, Skills and Experience Required for the Job

Qualifications and Experience

• Matric.
• Minimum of a degree or diploma in logistics management.
• Valid Code EB drivers' licence.
• A minimum of 5 years in a warehouse and distribution environment.

Skills and Competencies
Skills:

• Financial management.
• Planning, organisation and coordination.
• Negotiation.
• Relationship building.
• Computer literacy (MS Office).
• Verbal and written communication.
• Interpersonal.
• Logical thinking.
• Innovative and creative thinking.
• Problem solving.
• Critical thinking.
• Decision-making.
• Analytical and evaluative thinking.