Current Jobs at Bryte Insurance Company Limited

Duties and Responsibilities

• Work directly with the Executive to support all aspects of his daily work routine.
• Maintain the Executive’s calendar, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements. Exercise discretion in committing time and evaluating needs.
• Serve as a liaison between the Executive, staff and the public. This includes receiving and screening phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution.
• Coordinate work with heads of departments as needed; play a key role in the coordination of staff efforts both within and outside the department.
• Provide coordination, monitoring, and communication of projects and programs managed by the division
• Serve as a primary point of contact between the office of the Executive and governance groups, including helping to coordinate the work of the different councils and providing administrative support for governance meetings.
• Assist the executive in the development of presentations and white papers for internal and external audiences.
• Determine priority of matters of attention for the executive; redirect matters to staff to handle, or handle matters personally, as appropriate.
• Keep the Executive advised of time-sensitive and priority issues, ensuring appropriate follow-up.
• Handle printing, mail/overnight packages, copying, filing, and email/messages.
• Compose and prepare letters relating to routine correspondence for the Executive’s signature.
• Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials.
• Transcribe source material, prepare documents, reports, tables and charts; distribute as appropriate.
• Prepare, reconcile, and submit expense reports.
• Maintain confidential and sensitive information.
• Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries.
• Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.
• Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.

Qualifications & Experience

• Grade 12 and minimum of 2 Year secretarial experience as well as administrative underwriting
• Secretarial Certificate/ Diploma
• 15 years’ experience
• 8 - 10 years’ prior experience in supporting a senior Executive
• Experience in Financial Services Industry

Required Skills

• Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)
• Exceptional writing, editing, and proofreading skills
• Excellent organization and time-management skills
• A detail-oriented self-starter with prior experience in the financial services industry 
• Someone who exhibits sound judgment with the ability to prioritize and make decisions
• Comfortable interacting with high-level Executives
• Resourceful, can-do attitude
• Ability to multitask and thrive in a fast-paced environment
• Excellent written and verbal communication skills
• Time-management skills
• Ability to pay attention to detail
• Energetic and eager to tackle new projects and ideas

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Key Tasks & Accountabilities

• Effective cash management
• Effective management of all payments (local / foreign / indirect tax payments)
• Effective preparation of monthly financial results
• Effective examination and sign off of accounts payable
• Effective review of all reconciliations (bank and AP)
• Effective implementation and monitoring of adherence to internal processes, policies, and procedures

Daily Operations

• Manage the daily operations of the banking and AP teams.
• Drive the daily processing of banking transactions through uploading of statements.
• Drive the daily processing of TIA related GL entries (Bank, Debtors, and other TIA related processing).
• Daily matching and clearing of EFT in / Out accounts.
• Manage the daily cash planning requirements, funding and investing requirements (Transfers, sweepings, investments, and disinvestments on a daily basis based on daily requirements from legal entities,      
• UMA’s and or business units (FinOps, RI, IT and other Bryte business units) as per the documented process.
• Manage the bi-weekly AP payment processes to be Effective, efficient, and timeous process.
• Manage the effective, timeous, and accurate processing and approval of valid local and foreign invoices payments.
• Ensure validity and completes through the approval by department heads accompanied by supporting documentation (Payment requisition, authorised invoice, and proof of banking details).
• Ensure accurate and complete processing, i.e.  correct allocation of payments to correct cost Centre as per approved cheque requisitions and accurate vat treatment (vatable or vat exempt).
• Drive the accurate processing of purchases orders / payments / intercompany transactions regarding the vat treatment (whether exempt or vatable).
• Drive timeous payments through timeous loading and approval of payments on the FNB portal.
• Manage the TIA Receipts Allocations Process to ensure that the banking team.
• Capture and allocate premium and claims recoveries received to various debtors accounts according to reference detail received from the credit control team.
• Capturing and allocation of receipts to be done regularly and timeously (with the bulk allocation period being between the 15th to cut-off date of each month).
• Escalate and resolve claims recovery rejections with the claims specialist responsible for loading the payments.
• Investigate and resolve internal queries received from the various stakeholders (credit control team, claims department and underwriting teams).

Monthly / Quarterly / Year-end Process

• Monthly Review of bank reconciliations.
• Review all bank reconciliations on a monthly basis within the required timelines.
• Identify all reconciling items, investigate, follow up on long outstanding items and clear items (items in GL not on bank statement / Items on bank statement not in GL).
• Processing of accurate and valid manual journal entries, i.e. bank charges, interest received and cash movements.
• Monthly Review of clearing accounts and other related AP accrual accounts.
• Investigate and follow up on transactions posted to the TIA clearing account by the finance team.
• Liaise with the bank regarding transaction queries.
• Matching and clearing EFT in / EFT out account and liaison with business support to ensure no long outstanding reconciling items.
• Review of all other AP related control accounts, i.e. AP Accruals, Procurement control account, Trade Creditors.
• Quarterly Process.
• Cash movement process - Drive the new daily cash movement process with final journals posted on the 1st WD post quarter-end.
• Completion of quarterly bank account dashboard.
• Year-end Process – drive and support the year end process.

​​​​​​​Project Support

• Drive the TIA fixes with Data team (Bank Recon and Debtors Recon).
• Investigate and follow up issues on the Claims Payment Control and any other banking or payment related issue.
• Assist with system enhancement testing (TIA related interfaces).
• Support of all other adhoc projects.

Staff management and leadership

• Drive and monitor the team’s meeting of objectives.
• Training and development to be provided.
• Assess effective utilisation of the overall team’s time and reallocation of tasks to the rest of the team with capacity.
• Regular catch-up session with team on objectives & monthly formal one-on-ones).

Stakeholder Support

• Liaison with all banks on all bank related matters
• Respond and action queries received from the Finance senior management team
• Query resolution from internal stakeholders – Queries to be actioned and resolved timeously (brokers, credit control, claims team and other internal stakeholders

Bryte Guiding Principles

• Model behaviours that demonstrate commitment to Bryte’s guiding principles. 
• Taking leadership and effectively managing the execution of tasks timeously
• Effective self-management / Teamwork
• Take action to manage own personal development and encourage others to do the same

Qualification & Experience

• BCOM Degree with a minimum of 3-5 years working experience in an accounting role (insurance accounting and/or financial services industry beneficial)
• Knowledge, understanding and working experience in an accounts department environment
• Sound understanding of financial processes
• Understanding of accounting systems and software (beneficial)
• Basic financial and business acumen
• Strong numeracy skills
• Strong interpersonal skills
• Basic computer literacy
• Ability to work in a team
• Leadership potential function.