Current Jobs at Rubicon Energy & Automation

Sales Consultants Responsibilities:

• Integrate and align sales plans for assigned customers
• Prepare action plans for effective search of sales leads and prospects within assigned sales regions
• Develop profitable and sustainable sales growth through engagement with current and potential customers within the assigned sales region
• Perform B2B sales activities
• Strive to meet and exceed sales goals as assigned by the Division Head of Industrial Automation
• Schedule regular, in-person customer meetings (set targets to be met),
• Establish and maintain productive, long term professional relationships with decision-makers at customer organizations and create action plans for follow-up; Key accounts could require monthly/weekly visits
• Close and grow sales through professional communication and interaction with current and potential customers and provide exemplary customer service throughout the sales cycle
• Collect and maintain information on the accounts, organization, budget, and preferences of current and potential customers; Be well versed in the customer’s problems and goals
• Manage and interpret customer requirements – speaking with clients to understand, anticipate, and meet their needs.
• Maintain high customer satisfaction ratings that meet company standards
• Support customers with technical advice
• Create and maintain account plans for assigned customers and value opportunities
• Communicate sales or service opportunities and customer concerns or suggestions
• Identify, investigate, track and resolve customer concerns or complaints, identify trends, implement solutions, and recommend a course of action on how to alleviate these in the future
• Coordinate sales team to provide exemplary service to customers and work closely with other company departments to prevent and resolve issues in project designs, stores, or logistics
• Research sources for developing prospective customers for information to determine their potential
• Expand market awareness of our products and our industry experience by communicating features and benefits of our products and services effectively
• Maintain records of customer communications and contact information as required through the relevant internal platforms (e.g. HubSpot; NetSuite)
• Prepare Quotes
• Attend and participate in trade shows, conferences, and other marketing events
• Maintain awareness of pertinent client information, payment performance; communicate and client information that may affect company decisions to appropriate departments as needed
• Communicate market requirements and market data with sales teams and managers
• The goal is to facilitate sales and ongoing sales relationships to drive sustainable growth.

Role requirements are:

Essential:

• At Minimum a Matric/NQF4 equivalent
• Engineering Qualification is highly advantageous
• Proven track record of 3-5 yrs as an External Sales Consultant in the relevant sector
• Effective verbal and written communication skills
• Own vehicle and valid driver's licence

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Responsibilities:

Taking ownership of trade and supplier payments in an organized manner and in terms of the company’s policies and procedures.

• Gather the relevant work schedules as assigned by management and ensure that those schedules are adhered to. This includes, but not limited to, ensuring that the list of suppliers / vendors is complete, active, and have supplied the relevant documents (statements, invoices) for review and payment,
• Obtain the statement and verify that it is complete and accurate and that it has been received. Late statements and inaccurate statements will be routed in the formal policy of the company (last in queue, late payment, extra discount etc),

Process and reconcile liabilities

• Download the relevant creditors ledger / supplier account and ensure that the relevant entries are accurate and fields completed.
• Reconcile the statement to the ledger and inspect items that either do not reconcile or are missing on our ledger.
• Liaise with vendor on their statement errors and items previously paid.
• Assist with set off of items.
• Obtain an updated debtors reconciliation to ensure that the suppliers have updated their records (ps : Please note that we do not send our creditors reconciliations to suppliers)
• For items that we have not yet goods receipted nor invoice receipted, please contact the relevant officials to get perform the functionalities.

Prepare payment for release of payments

• After reconciling the account, the reconciled and validated entries must be routed to a payment file and presented for payment to Treasury and banking officials for release.
• Follow up on whether the payment was successfully routed and if not, the payment file must be rerouted for release and removed from the bank control account / suspense account.

Supplier communication

• Liaise with suppliers on disputes and queries.
• Route standard documents e.g. remittances, credit notes to suppliers.
• Attend to queries and disputes.
• Attend strategic workshops and supplier forums.

Reporting

• Completion of payment tasks sheets to detect missing payments.
• Completion of unrecorded liability sheet to manage potential, contingent liabilities.
• Assist with completion of monthly management pack (e.g., list of accounts in debit).
• Assist with ledger reviews (clean up of age analysis, ledger anomalies etc).

Ad hoc duties

• Assist with assignments as requested by management, including but not limited to, audit requests, walkthroughs, enhancement of system notes.
• Assist with special tasks, including but not limited to, general ledger reviews etc.

Key performance indicators

• Number of complaints and queries.
• Volume of items over 180 days.
• Number of unpaid accounts.
• Movement in unrecorded liabilities.

Role requirements are:

• Matric/NQF4 level qualification essential
• Minimum of 3-5 years of relevant accounts payable/creditors experience
• Ability to work well under pressure and deliver to tight deadlines.
• Exceptional attention to detail, with a commitment to accuracy and reliability.
• Effective communication skills, both written and verbal, to present financial information clearly and concisely.

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Responsibilities

• Collaborate with the Energy & E-Mobility marketing and sales teams to develop comprehensive B2C marketing strategies that align with overall marketing goals and objectives.
• Plan, execute, and manage B2C marketing campaigns across various channels, including digital advertising, social media, email marketing, content marketing, and offline channels, as well as leveraging partnerships to extend campaign reach.
• Conduct market research and analyse consumer behaviour, preferences, and trends to identify target segments, customer needs, and growth opportunities.
• Work closely with marketing, sales and product teams to develop and refine marketing messages and value propositions that resonate with B2C customers in the energy and e-mobility sectors.
• Develop and optimize customer journeys and touchpoints, ensuring a seamless and engaging experience across all marketing channels.
• Collaborate with the Group Digital Marketing Manager to leverage digital marketing strategies and tactics, including SEO, SEM, social media advertising, and influencer partnerships, to drive B2C customer acquisition and engagement.
• Oversee the creation and distribution of compelling content, including articles, blog posts, videos, and social media content, to increase brand awareness and customer engagement.
• Monitor and analyze KPIs to measure campaign performance, identify areas for improvement, and optimize marketing efforts.
• Utilize marketing automation tools and CRM systems to segment customer data, personalize communications, and drive customer retention.
• Collaborate with internal teams, such as sales, product, and service, to ensure consistent messaging and alignment across all customer touchpoints.
• Stay up to date with industry trends, competitors, and emerging technologies in the energy and e-mobility sectors, and provide recommendations for innovation and differentiation.
• Prepare reports and presentations on marketing performance, insights, and recommendations for stakeholders and senior management.

Qualifications

• Bachelor's degree in marketing, business, or a related field. Post graduate degree is a plus.
• Proven work experience as a Retail/ B2C Marketing Manager or similar role, preferably in the energy or e-mobility industries.
• Strong understanding of B2C marketing principles, strategies, and best practices, with a focus on customer acquisition, retention, and loyalty.
• Experience in developing and executing multi-channel marketing campaigns, including digital advertising, social media, email marketing, content marketing, and offline channels.
• Knowledge of digital marketing tools and platforms, such as Google Analytics, social media management tools, marketing automation systems, and CRM software.
• Familiarity with SEO, SEM, social media advertising, and other digital marketing tactics.
• Analytical mindset with the ability to interpret data, generate insights, and make data-driven decisions.

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Sales Support Administrator responsibilities are:

• Preparing files, contracts etc.
• Reconciling of purchase orders and invoices on the ERP system
• Creating sales proposals
• Updating information effectively and precisely
• Coordinating meetings
• Performing research
• Processing internal information requests.
• Giving customer feedback to teams

Role requirements are:

• At Minimum a Matric is required, a tertiary certification or degree in a related field is advantageous
• +5 years retail operational experience preferred
• Working experience with reconciling POs and invoices on an ERP System, as well as creating quotes, sales proposals etc.
• Excellent communication skills (verbal and written)
• Good organizational skill
• Detail oriented
• Competent with Office software (Word, Excel etc)
• Professionalism

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Requirements

• Matric/NQF4 or equivalent
• 1-2 yrs working experience in a similar role as a picker
• Attention to detail
• Physically fit to pick up items and to move heavy objects across vast spaces
• Preference for previous Warehouse stores experience
• Forklift Licence

Job Duties

• Pick orders as per picking ticket/slip.
• Only enter and exit the warehouse from the main warehouse entry door
• Fire escape doors are NOT to be used only in an emergency.
• Ensure that the bin location matches the picking ticket.
• Orders to be picked at the picking area and not – receiving or projects area.
• Report any defects/accidents immediately.
• Ensuring all goods costed are packed away to the correct bin location as per GRV document before close of business.
• All parcels dispatched must be on an invoice and checked by dispatch supervisor including the person dispatching/receiving the goods including courier/customer collections. And signed for on the Invoice/Packing note.
• Ensure goods are picked by a picker and checked by Rubicon representative.
• Manual deliveries to be authorized by the Logistics Manager.
• Packing incoming stock away from Receiving warehouse as per GRN note only, taking ownership and reporting shortages or incorrect stock to line manager.
• Pulls warehouse stock items from the shelves based on stock codes and bin locations as per Picking instruction.
• Ensure only warehouse staff are permitted in the warehouse, no entry to any unauthorized personnel/customers will be allowed.
• Ensure all material handling equipment are inspected daily and serviced regularly as per required intervals.
• Ensure that the warehouse/yard is always neat and clean refer to your area of responsibility.
• Ensures that picking orders are accurate and condition of packaging is neat.
• Prepares items correctly for delivery.
• Assisting in daily/cycle counts and annual stock takes.
• Operates warehouse handling equipment and ensures that the SOPs are followed.
• Ensures warehouse goals are met which are set by management.
• Maintains a high level of health and safety standards.
• Shrink wrap & straps products to pallets. (Lose panels must be strapped using strapping tool).
• Load and offload delivery vehicles.
• Ensure that appropriate PPE are always warn. (Safety shoes is a must)
• Use safety goggles when operating the grinder machine.
• Only operate the Forklift if you have a valid Forklift license and the Forklift was inspected.
• Only Operate the cable machine if you are trained and all safety measures was followed.
• Packs warehouse orders, as necessary.
• Deliver the highest levels of cleanliness, health and safety and professionalism within the warehouse.
• Ensure that all relevant procedures and processes are followed and adhere to in line with the Companies procedures and requirements.
• All parcels dispatched must be on an invoice checked by Rubicon representative and the person collecting/delivering the goods.
• Performs other general warehouse duties as and when needed.

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About the Warehouse Supervisor role

We are hiring a Warehouse Supervisor for our new Energy Warehouse in George, Western Cape.

The Warehouse Supervisor is responsible for achieving and maintaining the highest possible service levels to all internal and external customers and ensuring the smooth running of the warehouse operations through the optimum use of all resources available.

The Warehouse Supervisor is further responsible for ensuring that the goals of the warehouse department are met in a timely and effective manner. He will be responsible for maintaining and overseeing inventory and supplies by receiving, storing, and delivering items.

Role responsibilities

• Measure and report the effectiveness of warehouse activities and employees.
• Supervise the warehouse team and manage the day-to-day warehouse operations.
• Organize and maintain inventory and storage areas.
• Ensure shipments and inventory transactions accuracy.
• Communicate job expectations and coach employees.
• Manage packing material. Shrink wrap, tape, crimping tool.
• Ensure orders are picked at the picking area and not in receiving or projects area.
• Determine staffing levels and assign workload.
• Providing excellent customer service, answering questions, and handling complaints from clients and sales in a professional manner.
• Identify areas of improvement and establish innovative adjusting existing work procedures and or practices.
• Ensure customers details are checked/verified and customer are accurate identified before releasing of orders. (Avoid fraud).
• Ensuring storage of the right number of materials, goods, and products in the correct bin locations.
• Provide a safe working environment, adhering to Health, safety and Environmental procedures and ensuring they are always understood and practiced by the team.
• Always ensure all warehouse staff wearing the appropriate PPE .
• Ensure only warehouse staff are permitted in the warehouse, no entry to any unauthorized personnel/customers will be allowed.
• Ensure security main entrance warehouse dispatch/receiving gates are always closed and locked when not in use.
• Ensure all material handling equipment are inspected daily and serviced regularly as per required intervals.
• Ensure all staff are trained on: Job descriptions, all relevant SOP’S, and Rubicon’s policies and procedures.
• Report any defects/accidents immediately.
• Ensuring all goods costed are packed away to allocated order and or to correct bin location before close of business.
• Ensure that all relevant procedures and processes are followed and adhere to in line with the Companies procedures and requirements.
• Monitor and rectify staff performance and timekeeping daily.
• Ensure all orders as per delivery/courier schedule are picked and 100% accurate before close of business.
• Ensure housekeeping are up to standard and that all products are bin located and correctly labeled.
• Ensure all goods receipt are costed and packed away within 24hours of receipt.
• Ensuring 100% stock accuracy. Conducting daily cycle counts.
• Ensuring all orders dispatched are on an invoice and checked by dispatch supervisor including the person dispatching/receiving the goods including courier collections.
• Ensuring customer collecting counter area workflow runs smoothly and addressing any bottlenecks that might occur.
• Communicate and follow up in OTB bin location items.
• Manage open and lock up of the store daily.
• Communicating any discrepancies or issues experienced with your line Manager.
• Coach mentor and develop staff on an ongoing basis.

Role requirements

• Matric/NQF4 or equivalent
• A relevant post matric qualification in Supply Chain, Logistics or similar is advantageous
• Own reliable transport and driver's licence
• Proficient in Netsuite MRP system- Stock control, Receiving and Dispatch
• Excellent verbal and written communication skills.
• Ability to anticipate and solve problems
• Proactive individual
• Excellent organizational skills and attention to detail
• Valid Forklift licence