Current Opportunities at AECI Limited

Job Description    

• Assist with annual Budgets.
• Prepare tender/RFP documents
• Run tender processes and analyse the returned data.
• Negotiate the best terms and prices for services and goods procured (Manage supply risk.)
• Compile and implement formal contract documents
• Ensure timeous extension / termination of contract portfolio
• Collect data, analyse, benchmark and identify trends using understanding of sourcing processes.
• Analyse spend data and identify improvement / saving opportunities (i.e. TCO analysis)
• Support data collection on supplier performance throughout the organisation as part of SRM process
• Support creation and administration of Purchase Order history, material/service and vendor master data on an ongoing basis
• Regularly meet with internal and external stakeholders to discuss goals and develop plans to meet agreed outputs
• Support and participate in continuous process improvement initiatives
• Assist with Importation and clearance of shipments
• Apply the relevant procurement processes and manage contractors/suppliers for designated portfolio
• Ensure compliance with AEL Procurement Policy, Directives and Centre Instructions as well as legal and regulatory requirements
• Comply with Safety, Health and Environmental standards

Qualifications & Experience    

• Tertiary qualification in Purchasing & Procurement and/or Supply Chain Management
• 2 – 3 years’ experience in Contractual Procurement, Data Analytics & Handling of Import documentation
• Experience with ERP / and or spend management systems
• Advanced skills in MS Word, Excel, PowerPoint and other analytical tools
• Ability to analyse and interpret data and present trends
• Good command of English (written and communication) for writing, engaging and presentation purposes
• Understanding of company strategies regarding management of supply chain, financial goals, process efficiencies
• Knowledge of manufacturing environment

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Job Description    

• To process invoices, prepare reconciliations, payment proposals and follow up with queries
• Accounts payable processing
• Accounts payable query management
• Accounts Payable payment preparation
• Accounts payable reconciliations
• Internal stakeholder management
• Business controls and Governance

Qualifications & Experience    

• Matric
• 5+ years’ experience in accounts payable
• 5+ years’ experience in foreign payments within the accounts payable context will be an advantage
• Exposure to dealing with entities in the rest of Africa within an Accounts Payable context will be an advantage
• Exposure to processing transactions with PO conditions within an Accounts Payable context will be an advantage
• Currently studying towards or has a finance equivalent post matric certification
• Sound knowledge and previous experience of an ERP system, preferably SAP (ECC6)
• Sound knowledge of AP systems, policies and procedures
• Intermidiate MS Excel skills

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Job Description    

• Perform month end transactional activities e.g., review of adjustments, month end closing procedures and recon preparation etc.
• Provide first level support in terms of call and query handling across AEL.
• Perform selected bank reconciliations.
• Review, approve and post predefined manual journal entries and supporting documentation and narration to journal (ensure journal entries are valid, accurate and complete).
• Reconcile balance sheet accounts and follow up on long outstanding items.
• Prepare monthly memorandum of balance sheet recon issues for review by the in-country team.
• Align with COE on GL master data maintenance.
• Capture loading of EFT payments i.e., non-vendor related payments.
• Release of EFT payments (not for the same country for which you have loaded payments)
• Process of non-vendor related payments in SAP.
• Conduct cash book processing and bank reconciliation preparation.
• Ensure all long outstanding and reconciling items on bank reconciliation are timeously cleared.
• Process petty cash transactions.
• Facilitate urgent payment requests.
• Engage with stakeholders at an operational level to address any service delivery issues.
• Ensure attendance of monthly governance meetings.
• Comply with all legislation relating to accounting matters.
• Identify internal control weaknesses and assist in developing and implementing improvement opportunities.
• Ensure compliance with SLA criteria (specific to area of responsibility).
• Keep abreast on legal and regulatory issues relating to accounting matters.
• Comply with Safety, Health and Environment standards.
• Review audit instructions and compile/prepare supporting documentation for the audit process.
• Resolve audit queries and discuss with internal / external auditor where required.

Qualifications & Experience    

• Matric.
• B Com Financial Accounting or equivalent qualification.
• 3 – 5 years’ experience as an Accountant or equivalent (with Supervisory experience).
• Fluency in French will be beneficial.
• A high degree of computer literacy including advanced knowledge of the MS Office Suite – especially MS Excel and Word.
• Good business acumen 

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Job Description    

• To provide plant and equipment capability, reliability and availability to the Plant and Operation through the application of maintenance.
• To minimize plant downtime through effective maintenance planning, preventative and predictive maintenance.
• To manage the use of materials, care for the equipment and plant to minimize wastage.
• Ensure all maintenance work is carried out to quality and to meet specification requirements.
• The Engineering Supervisor will assume the legal responsibility of the GMR 2(1) which involve ensuring that driven machinery onsite are properly maintained and operate safely.
• The Engineering Supervisor will be responsible assisting and leading the Mechanical Artisan, Boilermaker, Welder and contractors in plant and process maintenance and small projects.
• Ensure all spare parts availability and control thereof.
• Assist as required with hands on plant maintenance duties.
• Required to do standby and call out duties on a regular basis.
• The Maintenance Supervisor will administer his annual department maintenance budgets and ensure that they are in line with the budget plan.
• Carry out document management retention and completion activities as scheduled and in a timely manner in accordance with planned maintenance programmes, statutory requirements and company procedures.

Qualifications & Experience    

• Matric / Grade 12.
• A completed apprenticeship as an Electrician or Millwright.
• Minimum of 5 years of Chemical Plant (preferred) maintenance experience.
• Minimum of 5 years of prior supervisory experience is required.
• Significant mechanical, electrical, instrumentation experience.
• Experience in managing maintenance management systems (CMMS).
• Good knowledge of the OHS Act as well as the responsibilities that go with assuming the GMR 2(1) role.
• Proficiency in MS Office programmes.
• Good communication and management skills and a team player.

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Job Description    
Sales Management

• Ensure that all functions affecting the Business Unit are operating as optimally as possible. Oversee and control margins.
• Ensure that division profitability is above the average as compared with similar businesses in the market place
• Ensure healthy working platform being materialised in line with division and company objectives
• Meeting tight deadlines across the business
• Ensure market data is relevant and updated – market intelligence
• Price negotiations at senior levels

People Management

• Ensuring that staff is motivated, driven and discharging duties to achieve targets set. Manage KPI process.
• Ensure that all Sales representatives share the common goal as set out in the strategic plan
• Manage, assist and coach sales team including joint calling on customers
• Directing and assertively pushing the sales team to promote new products and look at new markets
• Ensure the sales team is working with CRM, working platform and other systems and it is updated regularly

Communication

• Maintain healthy relationships with manufacturing, technical, accounts and warehouse departments
• Forecasting on a monthly basis
• Reporting back on monthly sales vs previous year vs budget with comments

Strategic

• Ensuring BU is operating in the right segments – exit strategically if needed
• Ensure regular contact with technology principals to update technology and strengthen relationships
• Ensure that the product range is maintained within reasonable limits
• Setting a clear sales strategy for local and abroad markets
• Actively looking for opportunities outside the current portfolio for possible acquisitions
• Manage product range to include new technology partners and product based on market demand
• Industry/market knowledge within all current industries responsible for
• Attending conference as needed within the industry
• 12 month and 24 month budgeting and Strategizing the business outlook for 3-5 years and ensure materialization of objectives
• Stock and Working capital Management
• Ensure that working capital ratios are maintained within the Groups requirements
• Maintain debtors days, no bad debts, stock holding targets are met and sales team is taking stock as per forecast

Legal

• Scrutinizing contracts and raising concerns
• Ensure compliance legally as well as company policy
• Interaction with AECI Head office for legal, risk and Governance

Customer Management

• Visit Senior Customers regularly and other customers when needed – relationship building at high levels
• Managing a portfolio of key account customers including healthy and active multilevel relationships
• Technical presentations at customers on new product launches

Qualifications & Experience    

• Technical/Chemical background
• Bachelors degree or Advanced Diploma
• Drivers Licence
• MMDP level business post study or higher
• BSc in Chemistry would be a benefit
• At least 5 years of Key Account Management experience; or
• 5 years Sales management experience
• Sales experience within Mining and manufacturing/Industrial environments beneficial
• Must have sound understanding of pricing structures, Contracts and Cost drivers
• Must currently be in the Chemical Industry and calling on customers

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Job Description    

• Maintain client databases
• Provide administrative support to Sales Manager and team
• Co-ordinate with Sales Administrators to ensure delivery of excellent service to customers.
• Provide prompt communication to customers.
• Sales management to consumer customers pro-actively across existing customers and prospective customers.
• Gap Analysis & Contacting of customers telephonically on a daily basis.
• Pro-actively seek new business & identify sales leads
• Compile Market information on the desired products including quotations and surveys.
• Ensure all quotations are followed up on as necessary.
• Liaise on a daily basis with internal & external customers ensuring a high level of team relationships and communication exist.
• Receive, manage or escalate customer complaints related to the sale of the company's products & services
• Ensure margins are maintained or increased in the necessary market
• Customer visits ad completion of Customer visit reports
• Setting up budgets and ensuring targets are met
• Ensuring stock availability as per customer’s forecasts
• Quoting customers and ensuring stock is ordered
• Visiting customers and building relationships
• Growing existing customer base with new products and new customers
• Promotion of company products and image.
• Meeting tight deadlines across the business

Qualifications & Experience    

• Grade 12
• Sales or chemistry diploma/degree or relevant tertiary Qualification is desirable along with Specialty chemicals industry experience.
• 2-3 Years Internal Sales experience is preferred.