Current Opportunities at Bidvest International Logistics

Job Purpose    

• To efficiently and effectively fulfil the requirements necessary for the operational controlling of BIL KZN Operations according to the company’s policies and procedures as well as applicable laws and legislation.

Qualifications & Experience    

• Matric.
• Relevant Transport or Logistics Diploma / Degree.
• Minimum of two years working experience in the Transport and Logistics environment.
• Previous exposure to Container Transport both Operational and Administrative.
• Proficient in MS Office Excel, Word, Outlook.
• Previous work experience on Transport Systems.
• Valid driver’s licence.      

Key Responsibilities    
PLANNING AND ORGANISING

• Ensure that all data is timeously captured and systems are up to date.
• Prioritise work and manage time to ensure a steady output in order to meet both internal and external deadlines.
• Control the documentation flow to ensure a smooth flow of documents between clients, suppliers, operations, support services and the admin department.
• Trouble Shoot and resolve any queries that may exist with the operations function.
• Assist with the preparation and analysis of various reports that accurately measure the performance of the KZN Container Operations.
• Assist with the preparation for internal and external audits that are carried out.
• Assist with general ops-admin duties as requested by superior.

OPERATIONS CONTROL                                                                           

• Complete daily and weekly operational planning in order to efficiently and effectively execute workload.
• Ensure that the shift plan is; thoroughly documented and covers all current work in progress, and prioritised based on importance/urgency.
• Ensure that all necessary resources are in place to execute the planned work in progress including but not limited to; drivers, vehicles, trailers, safety/general equipment.
• Organise necessary documentation, system appointments as per shift plan.
• Carry out daily Blue Area talks at the start of shift as per process.
• Discuss operations plan with drivers.
• Document any pertinent feedback/concerns from drivers and assistants and update managers accordingly.
• Ensure that the drivers effectively complete vehicle checklist.
• Assist in resolving any issues during this process.
• Complete pre-departure briefing with each driver ensuring that all requirements in place for the drivers to execute the allocated work.
• Ensure that the allocated work is thoroughly explained to the drivers.
• Monitor and maintain communication with drivers during the execution of planned work to ensure effective and efficient execution.
• Trouble shoot and resolve any issues that may cause deviation from plan. Modify and change plans where necessary.
• Maintain effective communication with co-ordinators, managers, clients, consignors, consignees in order to execute planned workload, provide necessary updates and resolve any queries.
• Attend to vehicle maintenance, breakdowns, equipment failures, incidents, accidents timeously and following set policies and procedures.
• Complete driver debriefing at the end of shift ensuring that all completed documentation for work done is scrutinised for accuracy and any deviations/issues/incidents are endorsed and reported to managers.                                                                                    
• Collate all necessary documents for completed work and update vessel trackers, tracking schedules and shift planner.
• Update all vessel tracking for working vessels by checking availability of containers and pending vessels by checking vessel birth status updates on TPT systems.
• Update the shift planner with all work in progress to be carried out by next shift.
• Make necessary Navis appointments for available import containers and export container shipments.
• Complete monthly staff shift roster and rotation.
• Ensure all leave taken by subordinates are tracked and necessary leave forms completed and submitted to admin for processing.
• Ensure that driving hours are closely monitored to ensure compliance with applicable policies and legislation.
• Complete subsistence and meal allowances and submit to payroll weekly per set deadline.
• Complete monthly driver incentives and submit to management for approval.
• Manage the sub-contracting process to ensure all deliveries outsourced are carried out per BIL policies and processes, ensuring that all service levels meet our / client expectations. Manage SLA/KPI's in this regard.

Skills & Competencies    

• Ability to work with minimal supervision.                                                               
• Ability to take initiative in high pressured scenarios.
• Excellent communication skills.
• Keep up to date with all safety standards / applicable laws and legislation.
• Good understanding of the NBCRFLI.

Closing Date    
2023/06/20

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Job Purpose    

• To ensure that the management of assets is in accordance with company policy and cashbook / general ledger tasks are processed with due diligence and care, reporting any findings and concerns back to the Assistant Financial Manager.

Qualifications & Experience    

• Matric.
• Minimum of two years’ work experience in a Finance role.
• Relevant finance diploma or degree would be beneficial.
• Previous work experience in a Logistics environment would be beneficial.
• General understanding of asset management.
• Strong knowledge of the VAT act.

Key Responsibilities    
FIXED ASSETS

• Review and obtain approval of capex application and completion of related capex orders.
• Review Capex invoices before processing of payment.
• Vote registers to be maintained and updated.
• Prepare take on forms for processing on the asset register, ensuring correct description, Cost, residual value, depreciation and Wear and tear rates.
• Prepare scrapping and disposals forms for processing on the asset register, ensuring correct disposal values and offers are in line with company requirements.
• Review and obtain approval of scrapings and disposals and ensure valid business reasons are listed and understood.
• Prepare WIPS recon and ensure validity of entries.
• Ensure fixed asset clearing account is cleared monthly.
• Follow up and query resolutions in a proactive manner.
• Perform Support team asset verifications.

CASH BOOK / GENERAL LEDGER

• Reconciliation of the Cash book.
• Preparation of Petty Cash and Main Bank Recons.
• Preparation of selected Balance sheet recons/movement recons and clearing of queries.
• Quality check support services supplier invoices for validity and accuracy.
• Allocation of courier costs to the various facilities.
• Collate and batch all supplier invoices as received for Support Services and follow up accordingly on any related queries.
• Ensure that invoices that are authorised will be paid in accordance to terms, or the last day of the month, if 30 day terms.
• Preparation of expense accruals journal for support services.
• Ensure the Interbranch account is cleared and invoices allocated to the correct departments.
• Preparation of expense claim reallocations where necessary.                                                                                 

GENERAL DUTIES

• Month end closure - preparation of journals for support services and the balance sheet.
• Claims - Preparation of Insurance Invoices and Cash book Receipts.
• Issuing of Order books to the various facilities as and when required.
• Have a thorough knowledge of the facilities and services offered by the Finance Department and to provide support to facilities where necessary.
• Maintain confidentiality of data/reports.
• Perform all related filing/archiving and ensuring that the filing room is kept neat at all times.
• To maintain at all times, the highest standard of professionalism, appearance, and social skills, according to the company policy.
• Attend training as and when required.
• Be available to work overtime if required.
• Assist with Ad hoc projects/ Management / Auditors' requests as and when required.
• Completion of tasks in accordance with company procedures and highlight any areas of improvement to management.   

Skills & Competencies    

• Intermediate level of competency with regards to Microsoft Excel.
• Strong communication skills.
• Accounting knowledge.                                                                                             
• Ability to multitask and work under pressure.
• Attention to detail is of high importance.

Closing Date    
2023/06/20

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Job Purpose    

• It is the responsibility of the Operations Manager to overseeing the Transport related operations, which includes managing staff, ensuring compliance with the safety rules and regulations, and the coordinating of all transportation related activities.

Qualifications & Experience    

• Matric.
• Relevant Degree or Diploma in Transport and / or Logistics.
• A Minimum of 5 years’ Managerial experience within the Road Freight industry.
• Valid Driver's License.
• Intermediate level of competency on Microsoft Office.
• An understanding of the technical / mechanical aspects of the transportation fleet would be beneficial. 

Key Responsibilities    
PLANNING AND ORGANISING

• Responsible for the daily, monthly, and medium-term planning of cargo movement, ensuring that revenue levels and customer service are maximised.   
• Monitor weekly volume forecasts.                                                                       
• Anticipate fluctuations in cargo volumes / revenue to be earned and take necessary corrective action.
• Compile / Manage the budget and Costs for your business unit.
• Ensure safe methods of operating and ensure that staff are trained to the required standards.
• Ensure that equipment is maintained as per the manufacturer’s requirements.

ADMINISTRATION

• Institute, manage and monitor systems and controls.
• Assist with the preparation of annual budgets by consulting and applying various commercial indicators.
• To recommend and motivate Capital purchase requirements of vehicles and equipment in consultation with the Commercial Manager, Business Unit Manager and Director.
• To forecast monthly and year end revenue, expenditure, and profit figures by department.
• Ensure the Division’s TMS data and invoicing is correctly and timeously raised, and all records and controls are maintained.
• To ensure correct purchasing and maximum discount benefits and service from Suppliers of materials and services to the Company.
• Obtain quotes from sub-contractors and submit PODs to clients timeously.
• Meet with suppliers regularly and ensure minutes of meetings are taken and distributed.
• Assist with BIL EC, ISO, SHERQ, RTMS, Client and SQAS audits and requirements.

PROFITABILITY

• Ensure that Profit margins are achieved by professional management and where necessary take corrective action in order that these are maintained.
• Maximise revenue earned by professional management and anticipate and deal with fluctuation in revenue earnings.
• Institute ongoing cost evaluation to ensure profitable rates are maintained and improved without compromising standards of relevant regulations.
• Monitor and control expenditure relative to operational requirements.
• Conduct negotiations of customer contracts under the guidance of the Business Manager.
• Deal with enquiries for potential business professionally.
• Liaise with peers and divisional management to improve synergies within various businesses to BIL.

CUSTOMER SERVICE

• Build and maintain professional relationships with all clients.
• Minimise queries / concerns and resolve them efficiently.
• Ensure that client requirements are communicated and understood at all levels of the operations.
• Liaise directly with the client to ensure standards and requirements are being maintained and improved.
• Advise superiors on clients gained or lost during month and furnish pertinent information such as cost, revenue, volume, profitability etc.
• Meet with clients regularly and ensure minutes are taken and distributed - maintain 98% KPI.

INDUSTRIAL RELATIONS

• Understand the requirements of Labour Legislation and the HR and IR procedures.
• Working knowledge of the LRA and EE Act, together with thorough understanding of the National Bargaining Council agreement relating to Roadfreight.
• Ability to initiate and chair disciplinary hearings.                                                                                          

SAFETY AND QUALITY

• Ensure that the SHERQ program is maintained by the relevant operational staff, in consultation with the SHERQ Manager & Business Unit Manager.
• Ensure that any non-conformances are addressed immediately by way of corrective action plans to prevent a recurrence.
• Ensure that the Business Unit complies with the requirements of OHS Act.
• Implement recommendations from the incidents/accidents investigations to prevent recurrences - ensure R2MS Compliance

Skills & Competencies    

• Strong understanding of the National Bargaining Council Agreement              
• High Customers service levels and previous experience managing multiple client accounts.
• Excellent verbal and written communication skills.
• Excellent Leadership and People Management Skills.
• Ability to multitask and work well under pressure.
• Must possess excellent planning and organizational skills.

Closing Date    
2023/06/19

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Job Purpose    

• It is the responsibility of the Facility Manager to ensure that the Facility is operating at its optimal level, meeting all client / compliance requirements and ensuring all business objectives and goals are accomplished within the desired time frames.

Qualifications & Experience    

• Matric.
• Relevant Degree or Diploma.
• Minimum of 5 years work experience in Warehouse Management.
• Sound knowledge of Inventory Management and Financial procedures.
• Previous work experience in the handling, storage, and transportation of Dangerous Goods.

Key Responsibilities    
OPERATIONS

• Ensure effective and efficient process flows' throughout the Warehouse to ensure practical work flows to ensure high standards of productivity.
• Ensure that all Quality Work Instructions are reviewed Quarterly to ensure that it remain relevant and a reflection of Best Practice.
• Ensure that the Warehouse Layout is reviewed quarterly and managed to be in line with the requirement of producing high productivity standards.

INVENTORY MANAGEMENT

• Ensure that each client account within the warehouse under your management, is subject to a weekly plan accounting for cycle counts, and that cycle counts accounts for the entire product range per client account, across each monthly cycle.
• Ensure that each client account, within the warehouse under your management is subject to a monthly physical stock take, comparing physical stock on floor, to Cargowise 1 Stock on Hand, to Client System Stock on Hand

CUSTOMER SERVICE

• Ensure that all client queries are treated as high priority, with feedback given promptly.
• Address Root Cause Analysis and Implement Corrective Action to resolve the complaint.
• Employee must attend SLA Meetings where so required so as to demonstrate compliance to SLA Measurements.
• Employee to ensure he/she understand each client SLA, communicate such SLA's to relevant Staff Members, and ensure that compliance to such SLA's are managed, and reported through to client and GM on a Monthly Basis.

FINANCE

• Ensure that all operational billing activities are accounted for during the month.
• Review Monthly Billing Schedules for accuracy and submit to Senior Admin Controller in line with monthly deadlines.
• Ensure full compliance to procurement processes, and all finance related BIL Standards.
• Ensure that all expenses are incurred in line with the BIL Authority Matrix.
• Ensure accurate and timeous submission of monthly finance reports such as forecast and flash.

PEOPLE MANAGEMENT

• Ensure that all areas of the warehousing operation is sustainably re-sourced in terms of staffing requirements.
• Manage conformance in performance against Job Profiles for the staff within his/her management profile.
• Initiate first line disciplinary action where applicable, with the support of the HR Officer.
• Ensure Annual Performance Appraisals are completed in line with Company Policy, for all permanent employees, within his/her warehousing facility.
• Ensure that Individual Development Plans are completed in line with Company Policy, for all permanent employees, within his/her warehousing facility.
• Employee to ensure that casual labour is planned in accordance with operational requirements, ensuring high levels of productivity is maintained.
• Employee to ensure that succession plans are compiled and managed for critical positions.

SHERQ

• Ensure that you offer support to the relevant SHERQ Coordinator in order for him/her to meet the objectives of their position.
• Ensure full compliance to the BIL Business Quality Management Systems, as detailed on the DGH.
• Ensure that all requirements as per your 16.2 Appointment is met with 100% accuracy and consistency.
• Ensure that a documented Risk Assessment for your Facility is completed before 30 June every year.
• Ensure that you compile and review a Business Risk Register for your Facility, which is subject to review every quarter.

CLAIMS

• Ensure that all claims are logged on both Smartsure and with the BIL Claims Department within 2 days of becoming aware of a potential claim against BIL, whether that be a Cargo Cover Claim, Indemnity claim, and or Liability Claim.
• Ensure full cooperation with the claims department.
• Ensure that GM is made aware of any potential claims against BIL within 24 hours of becoming aware such claims.

NATIONAL FUNCTION

• Acting as 2IC to the General Manager as and when required.
• Participating in Compliance, Surveillance and Sustainability Audits relevant operational excellence and standards.
• Assisting in various business projects as may be identified from time to time.
• Facilitating business growth in the Western Cape in terms of the Company's Warehousing Interests.

Skills & Competencies    

• Strong understanding of Warehouse Management Systems.
• High Customers service levels and previous experience managing multiple client accounts.
• Excellent verbal and written communication skills.
• Excellent Leadership and People Management Skills.
• Ability to multitask and work well under pressure.
• Must possess excellent planning and organizational skills.

Closing Date    
2023/06/16

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Job Purpose    

• We are currently looking for a confident, creative and innovative all-rounder to join the operational team in the Cape Town Export, Oil and Gas and Marine/Ship Spares business unit. This individual needs to have a good understanding in all operational disciplines (Imports/Exports/Crosstrades/Customs/Bonded Cargo, etc.), as well as have a good working knowlegde on all modes of transport. Further to this they need to have a good knowledge of shippng into Africa, Projects, Marine/Shipspares and the Oil and Gas environment. This individual must be able to be a leader as well as a team player with the ability to support the Oil and Gas Unit and provide out of the box solutions. They have to be a strong all-rounder.

Qualifications & Experience    

• Matric
• Completed relevant freight and logistics courses
• Relevant tertiary qualification essential
• Must be in possession of a valid and unendorsed Code 08 driver’s license
• Minimum of 5 years’ experience within the Clearing and Forwarding Industry at Controller level
• Minimum of 3 years’ working experience within the Oil and Gas/Project/Marine sector of the market at Controller level

Key Responsibilities   

• Maximize customer satisfaction through co-operation with allied disciplines (Entries, Finance, etc.) and third parties (SACD, Customs, Air Lines, Transporters etc.)
• Identify and take the appropriate mitigating steps to limit all risk issues
• Continual evaluation on cost savings and process improvement
• To support the Operations Manager in the implementation and maintainance of relevant ISO and operational procedures when required
• Negotiate and obtain ad-hoc Freight rates and other related charges with services providers if required
• Knowledge of Marine Insurance
• Costings: ensure that all cost incurred in rendering the services are brought to book and charged out to the client as per agreed tariff for clients with special rates
• Service Delivery: adhere to and comply with service agreement and utilise all necessary resources available to ensure the best service
• Query resolution
• Quality Controls on files, estimates etc.
• Taking the lead on the accounts from an operational level
• Arrangement and co-ordination of all shipping documentation, including clearances, permits, licences, etc.

Skills & Competencies   

• Ability to work without supervision, to use initiative and sound judgment
• Must have well-developed interpersonal skills and be able to liaise effectively with people at all levels within an organisation
• Good industry networking combined with high level relationships with all critical suppliers
• Quality control, by ensuring quality and procedure standard are maintained
• Good telephone manner and able to deal with clients on the status of export shipments
• Have the ability to problem-solve in highly pressurised situations

Closing Date    
2023/06/16

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Job Purpose    

• The incumbent should be a confident, creative, energetic and innovative all-rounder based in the Oil and Gas business unit. Due to the nature of the Oil and Gas environment, this individual needs to be a leader as well as a team player with the ability to support the Oil and Gas business unit and provide out of the box solutions, whilst continually researching and networking to source potential business and actively chase up on all leads.

Qualifications & Experience    

• Matriculation certificate is essential
• Valid Code 8 driver’s license
• 5 years of high level operational and/or pricing experience in all five products (Sea and Air Inward and Outward and Forwarding)
• 2-3 years experience of Oil and Gas estimating

Key Responsibilities    
DOCUMENTATION

• Examine tender documents and query issues where necessary for clarification
• Forward copies of all project tenders to Legal for review and ensure copies sent to underwriters for approval prior to take on
• Prepare presentations and hand-outs to project engineers for potential business as required with a view of securing the project
• Complete operational reports as required
• Quality control tenders/rates/estimates LIAISON
• Ensure regular project meetings are set up between all stakeholders
• Work closely with third party service providers to ensure best rates and practices considered which may include specialised equipment, chartering of vessels, etc.

MEDIATION

• Identify and take the appropriate mitigating steps to limit all risk issues surrounding each project/shipment
• Arrange for pre-shipment inspections and ensure all the requirements at the country of export are met
• Ensure that as far as possible new business relationships are formed on a direct company-to-client basis
• A resource to operations to improve logistics/supply chain efficiencies and best practices
• Constantly aware of vendor offerings and strengths in local warehousing, distribution and related IT products

Skills & Competencies    

• Working knowledge of all landside processes and procedures both local and international
• Ability to adapt skills and knowledge to new and different situations
• Knowledge of Oil and Gas and project type cargo as well as general cargo
• Conversant of Incoterms Understanding of Dangerous Goods Regulations
• Highly developed negotiation skills Analytical and enquiring mind

Closing Date    
2023/06/16