Current Vacancies at Motus Aftermarket Parts

Specific Role Responsibilities    

• The management of own portfolio of branches’ suppliers paid by Head Office
• Handling branch / supplier queries and requests
• Managing / checking / tracking of journals
• Follow-up of invoices / statements not received.
• Reconciling invoices, statements, and ERP System
• Proficiency in reconciliations
• All EFT’S have to be submitted to the supervisor 2 days before month end.
• Responsible for Vendor age analysis
• Valid reason/explanation to be provided for long outstanding items.
• Ensure Vendors are paid according to agreed terms and conditions to manage cash flow of company.
• Maintain and improve vendor and internal customer relations.
• Minimize and solve vendor and /or internal queries at lowest complex level.
• Liaison with Procurement departments within the Company and Admin people to solve GRIR issues.
• Check automatic reconciliation for manual matching.
• Assist with additional workload as well as rotation of allocated vendors when requested and/or required.
• Processing of EFT payments
• Solving queries across Business Units
• Interface with Debtors Department and Sales regarding deductions from supplier accounts relating to customers.
• Check that all invoices are accompanied by a statement and that balance brought forward is correct.
• Good understanding of foreign payments
• Forward proof of payments to suppliers when required.
• Verify B-BBEE status with vendors.
• Accurately capture company credit card transactions within the correct period
• Expense Claims
• Confirmation of intercompany Accounts
• Prepare budget.
• Processing of journals.
• Management of all payment cycle activities
• Verifying the correctness of all creditor-related documents sent to Head Office
• Ensure legal compliance of Tax invoices.
• Requesting Statements timeously
• Authorisation & payment of invoices
• Vendor application process
• Identification of errors and unusual items
• Processing of new supplier accounts
• Administration of branch supplier contracts
• Knowledge of local and foreign supplier

Qualifications and Experience    

• Grade 12- Essential
• Relevant certificate/diploma
• A Tertiary Qualification in Finance /Accounting would be advantageous.
• Minimum of 3 years’ experience in a similar role
• Competent in MS Office, databases, and accounting software and an Advance Knowledge of MS Excel.
• Previous exposure to the creditors function is a requirement.

Skills and Personal Attributes    

• Ability to consistently meet deadlines.
• Ability to work independently and as part of a team.
• Accuracy and attention to detail
• Aptitude for numbers
• Well organized
• Supplier orientated.
• Effective communicating techniques
• Strong reconciliation skills
• Time-management
• Communication skills
• Clear criminal checks
• Policya

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Specific Role Responsibilities    

• Perform general administrative functions at the relevant branch
• Relieve the cashier(s) in the front or the COD clerk when needed
• Answer telephones/switchboard duties
• Matching of Cash on Delivery invoices on the system each day
• Taking customer deposits, receipting these & ensuring that they are banked timeously according to company policy.
• Receiving cash for debtors account payments & ensuring that these are banked
• Print daily reports of outstanding CODs and follow up any discrepancies
• Processing of sundry creditors invoices
• Ensure that invoices and other documents are filed daily

Gaining a full understanding of the processing of creditors, which will include:

• Verifying the correctness of all creditor-related documents sent to Head Office
• Authorization of invoices
• Identification of errors and unusual items

The management of own portfolio of branches’ suppliers paid by Head Office, which will involve:

• Handling branch / supplier queries and requests
• Follow-up of invoices / statements not received
• Administrative tasks
• Preparation of monthly Sustainability Reports

Qualifications and Experience    

• Matric with Accounting & Mathematics (passes on higher grade)
• Proficiency in MS Excel and Word

Skills and Personal Attributes    

• Organised, accurate and professional
• Good with numbers & calculations
• Some basic admin skills
• Must be willing to work in a team as well on your own
• A quick learner who will be willing to speak up if there is a problem
• An honest and trustworthy individual willing & able to work with large amounts of cash each day
• Able to work under pressure

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Specific Role Responsibilities    

• Manage customer/counter sales and ensure that optimal customer potential is achieved.
• Achieve the sales target set by the Sales/Branch/Retail Manager
• Plan, forecast and report on sales potentials by customer.
• Report all competitor pricing and activities.
• Report all customer information regarding delivery, telesales and account problems.
• Achieve revenue targets and ensuring that new business is generated by growing customer base and increasing market share in the geographical area of responsibility.
• Build and strengthen customer relationships.  
• Receive inbound customer sales inquiries
• Provide quotations, product and service information
• Provide support and pricing details in response to inbound enquiries
• Assist all other departments (Accounts, Despatch, Warehousing, Receiving and Technical) to ensure good co-operation within the company does minimize customer queries.

Qualifications and Experience    

• Matric
• Minimum of 2 years’ experience in a sales parts environment.
• Extensive experience in a sales environment dealing with customer needs.
• Thorough knowledge of the geographical area of responsibility.
• Technical background would be an added advantage.

Skills and Personal Attributes    

• Be a good team player
• Some business acumen, understanding the costs and breakeven scenarios of customer service delivery
• Should be able to carry out his/her responsibilities with little supervision
• Good planning and time management skills

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Specific Role Responsibilities    

• Planning, organizing, and controlling of Retail Responsibilities
• Manage and motivate a team of warehouse and sales support staff
• Ensure the compliance with safety, health, and security laws & regulations
• Assist with IR, HR matters
• Ensure that the quality standards are maintained
• Continuous improvement initiatives
• Budgetary planning, - adherence and cost savings initiatives
• Understand & manage the daily function of a retail shop
• Know the market and grow the existing customer base

Qualifications and Experience    

• Grade 12 with
• Diploma in Business Management or Marketing- Desirable
• 5-8 years’ knowledge and experience in either sales or branch management, marketing of spares/ vehicle parts.
• Must have truck parts sales and sales management experience.

Skills and Personal Attributes    

• Ability to communicate on all levels
• Assertive with sound interpersonal skills are essential
• Strong attention to detail is essential
• Must be able to work under pressure

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Specific Role Responsibilities    
Binning

• Ensure the binning of incoming merchandise and the replenishment of inventory from bulk to pick locations is performed as per standard operating procedures and requirements
• Ensure new products are allocated with bin location numbers in the correct warehouse area
• Ensure bins are updated and stock allocated to new bin locations are reported to you superior and updated
• Assist in replenishment functions
• Ensure all incoming goods are received and checked as per company standards

Picking

• Ensure picking of customer and branch orders are being picked timorously to meet order cut off times
• Ensure picking from bulk locations are only done as alternative bin when stock is depleted and not replenished in the picking phase or when picking bulk orders to prevent the breakage of pack sizes
• Carry out all reasonable and lawful instruction relating to work given to you by your superior
• Follow all relevant procedures to increase efficient customer satisfaction
• Assist in stock take procedures
• Ensure housekeeping is done daily
• Ensure double checks are done to maintain high levels of customer satisfaction and to prevent loss of inventory
• Ensure set standard operational targets are achieved consistently

Scanner Control

• Issue scanners to all operators daily.
• Book out scanners on the electronic app.
• Receive scanners back from operators, inspect scanner for damage and book back into stock on the electronic app.
• Report any damage to the supervisor
• Complete the daily scanner issue spreadsheet

Qualifications and Experience    

• Grade 12, Literacy and Numeracy equivalent
• At least 3 Years in a warehouse and or logistics environment- Desirable
• Spares/Motor/Engine parts knowledge, warehouse systems and procedures

Skills and Personal Attributes    

• Must be efficient, accurate, focused and attention to detail
• Must have numeracy and literacy skills
• Self-motivated and willing to go the extra mile
• Must be a team player
• Physically fit
• Honest and show integrity