Clerk: Administration - Jet Park Boksburg at Motus Aftermarket Parts

Specific Role Responsibilities    

• Perform general administrative functions at the relevant branch
• Relieve the cashier(s) in the front or the COD clerk when needed
• Answer telephones/switchboard duties
• Matching of Cash on Delivery invoices on the system each day
• Taking customer deposits, receipting these & ensuring that they are banked timeously according to company policy.
• Receiving cash for debtors account payments & ensuring that these are banked
• Print daily reports of outstanding CODs and follow up any discrepancies
• Processing of sundry creditors invoices
• Ensure that invoices and other documents are filed daily

Gaining a full understanding of the processing of creditors, which will include:

• Verifying the correctness of all creditor-related documents sent to Head Office
• Authorization of invoices
• Identification of errors and unusual items

The management of own portfolio of branches’ suppliers paid by Head Office, which will involve:

• Handling branch / supplier queries and requests
• Follow-up of invoices / statements not received
• Administrative tasks
• Preparation of monthly Sustainability Reports

Qualifications and Experience    

• Matric with Accounting & Mathematics (passes on higher grade)
• Proficiency in MS Excel and Word

Skills and Personal Attributes    

• Organised, accurate and professional
• Good with numbers & calculations
• Some basic admin skills
• Must be willing to work in a team as well on your own
• A quick learner who will be willing to speak up if there is a problem
• An honest and trustworthy individual willing & able to work with large amounts of cash each day
• Able to work under pressure