Current Vacancies at Omnia (Pty) LTD

Overview    

• Provide accurate administrative support to the business in accordance with compliance and regulatory requirements.
• Ensure timeous and accurate transactional processing across various systems.

Qualifications    

• Grade 12

Experience    

• 3 years relevant demonstrated experience in general administration
• 2 years’ demonstrated experience in AX administration

Advantageous Requirements:

• 1 year demonstrated Isometrics demonstrated experience
• 1 year demonstrated SHERQ administration

Duties    

• Accurate, real-time captured stock movement
• Timeously process related transactions with a high level of accuracy on AX/QAD or other
• Order Expediting and Distribution
• Generate and/or Print System Delivery Notes before consignments are dispatched
• Assist stock controller with variance fault finding

Procurement compliant with company policies

• Request quotes where applicable
• Process requisitions and purchase orders on relevant systems
• Process (logistics) purchase agreements and load information
• Follow-up on delivery of products ordered
• Generate and expedite purchase orders, including PPE, consumables, packaging material, seals, stationery, ad hoc repair and maintenance to fleet and facilities

Consolidated, accurate and verified information

• Reconcile and process overtime and applicable payroll information on relevant systems
• Update asset records on relevant systems, including fleet and asset register
• Recon site petty cash records and create summary reports
• Coordinate application process for transport permits

Accurate filing and document control

• E-filing on SharePoint or physical document filing as required to ensure compliance
• Reconcile and file customer signed Delivery Notes

Scheduled training

• Schedule related training as required, including medicals and induction
• Keep training records up to date and assist with making these available during auditing

Captured verified SHERQ information and compliance (where applicable)

• Record relevant incident and resource utilization information on SHERQ system
• Prepare monthly SHERQ summary report and submit to Safety Officer
• Maintain contractors pack to ensure standard SHE due diligence
• Maintain on-site safety files in accordance with Occupational health and Safety Policy

Job Competencies    
Job Related Skills

• Proficiency in MS Office (Word, Excel, and Outlook)
• Mature, task driven and self-motivated individual.
• Ability to meet strict daily processing and administrative targets
• Good organizational, administrative, planning & co-ordinating skills
• Good verbal and communication skills

go to method of application »

Overview    

• To provide administrative support for the SHERQ team on data collection and reporting, document control and systems management.

Qualifications    

• Matric

Experience    

• 2-5 years administrative experience
• Practical experience in reviewing and auditing contractor safety files
• MS Office proficiency

Duties    
Act as Departmental SHEQ Coordinator:

• Provide administrative support to the SHERQ team
• Ensure financial requirements for the team are completed correctly and timeously
• Ensure the SHERQ function have adequate supplies of consumables as needed for the team to function daily
• Establish and maintain electronic and hardcopy filing systems which will ensure adequate traceability is available for administration functions performed and data can be retrieved quickly and efficiently
• Capture minutes of meetings, store on relevant platforms and distribute as needed

Organize meetings and logistics arrangements:

• Arrange meetings, venues and resources as needed to provide support to SHERQ function
• Coordinate the various functions as needed to support SHERQ function

Document control:

• Provide document control support to SHERQ function as needed for compliance to ISO standards 
• Provide training as needed for document management systems and requirements

Data Management:

• Capture data from various sources and consolidate on data management platforms like MES and IsoMetrix
• Accurately calculate and submit performance indicators (RCR, LTFR etc.) on time to relevant parties
• Ensure submitted data is compliant to Group guidelines when reporting in ISOMetrix
• Create routine reports and communicate to site as needed

Contractor Management:

• Dealing with queries, complaints amd information requests from Omnia Contract Owners, Omnia Managers and contractors
• Receive and audit Contractor Safety Files according to Omnia's minimum requirements and legislative requirements
• On-site Audits of contractors, which includes the working file
• Assisting with contractor vechile access requests as and when required
• Collection and capturing of contractor leading indicators on dashboard

Job Competencies    
Knowledge

• Competent in Microsoft Office

Core Behavioural Competencies

• Teamwork
• Work standards
• Reliability
• Motivation of self and others
• Adaptability
• Integrity and trust
• Communication skills
• Planning and organization
• Initiative
• Building relationships
• Functional/Technical Competency
• Facilitation
• Excellent customer service