Job Opportunities at Airbus DS Optronics (Pty) Ltd

Job Description:

Duties and Responsibilities

• Acknowledging and processing requests and quotations and channelling these to the Customer Support Manager. Ensuring that on quotation all pricing is in line with terms and conditions as set out for various customers.
• Follow-up on the credit management and reconciliation of the account with Accounting Department.
• Processing of Non acceptance of quotations by customers through the Customer Support Manager.
• Responsible for sending the order acknowledgement to the Customer Support Manager.
• Ensure regular follow up is provided to the Customer Support Manager, with pertinent information on the status of the order whilst understanding their needs to make modifications if necessary.
• Responsible for launching delivery when the parts are available and invoice within the correct accounting period.
• Once the spares or consumables are received in Logistics and the Goods Received Voucher is issued, responsible for launching the delivery and invoice within the correct accounting period.
• Maintenance Planning Inspection follow-up, including attending maintenance meetings, following up with planning, by tracking charts and spare part and updating of the statuses with the Customer Support Manager.
• Reconciling reports to the sales order and then to invoicing.
• Attending customer meetings when required and preparing minutes of meeting reporting.
• Ensuring availability for standby and attending to customer queries and quotations during standby hours. Liaising with all role-players where necessary to ensure that customer are attended to promptly and efficiently.
• Coordination and submission of bi-weekly reports.
• Compiling claims, gifts and hospitality registration and adhoc administration.
• Checking the availability of stock and ensuring that stock is committed to the customer in accordance with the availability dates in accordance with internal processes.
• Able to use sound judgement and make good decisions when dealing with tasks on a daily basis.
• Analysing problems and gathering necessary relevant information.
• Planning and arranging tasks effectively and efficiently in order to achieve the desired objectives.
• Able to communicate effectively with and professionally both written and verbally when dealing with team members and customers.
• Must have advanced computer skills.

Necessary Skills and Software:

• Siebel
• SAP
• OTR Dashboard
• MS Office (especially Excel)

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Job Description:

Purpose

• Ensure accurate and complete general ledger accounts
• Ensure accurate supporting documents and information for all accounting entries
• Ensure on time and accurate reporting to internal and external stakeholders
• Ensure proper filing of transactions for audit purposes (External auditors, SARS. EXCON etc.)

Main Duties

• Monthly reconciliation and analysis of GL accounts. (Balance sheet and income statement)

Timely and accurate submission of monthly reports to the Group Finance department (all group reports).

• FACTS
• Statistical items
• Capex
• IFRS 16 (SLAN)

Timely and accurate submission of monthly internal reports

• Management accounts
• Internal reporting
• Actual vs Budget
• Monthly accounting of journals and final general ledger balances
• Active management and monitoring of WIP (including liaising with project teams on valid WIP)
• Active management, monitoring and reallocation of cost centre expenses (including liaising with cost centres on valid allocations)
• Interpretation of financial data with gap analysis
• Preparation and sharing of additional value adding reports
• Contribution and preparation of information required for BEE audit.
• Preparation of cost centre variance reports (Budget vs Actuals) for review by respective managers
• Month end forex revaluations
• Monthly gross margin cost allocations
• Monthly management of stock depreciation
• Monthly posting of payroll journals
• Monthly accounting in terms of IFRS
• Manage and maintain fixed assets register, assigning of asset numbers and monthly depreciation
• Assist with preparation of annual financial statements
• Lead the audit engagement (interim and final) (management of audit requests, submissions and queries to relay to the correct internal responsible persons)
• Actively participate in the annual financial audits by preparing of financial schedules and recons.
• Proper filing of transactions for audit purposes (External auditors, SARS, EXCON etc.)
• Participate actively to all ERP improvement projects
• Assist the CFO and line manager with ad-hoc projects and requests.
• Ensure complete adherence to all related Group policies, procedures and directives.
• Ensure correct accounting  in terms of IFRS 16 Leases (monthly)
• Ensure correct accounting and revenue recognition in terms of IFRS 15 (year-end)
• Participate to accurate and complete year end cut off postings.
• Inventory obsolesce assessments and reporting to relevant departments.
• Non-quality reporting to Quality Department.
• Identifying month end provisions and/or accruals.
• Maintenance of provisions and accrual register (including all provisions raised by all finance employees)
• One Roof: - Responsible accountant for Airbus Nigeria. - Contribute towards winding down of Kenya branch. – Review and monitoring of monthly One Roof accruals, invoicing and other functions.
• Creation, closing and follow up of internal orders.

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.