Fresh Jobs at ALPLA Group

What you will enjoy doing

General office administration work:

• Welcome customers, suppliers, and visitors in a friendly and professional manner.
• Handle general enquiries and direct them to the appropriate teams or individuals
• Manage bookings for conference rooms, boardrooms, and shared office spaces.
• Assist with office organisation, filing systems, and maintaining a tidy environment.
• Arrange travel, transport, and accommodation for employees, visitors, and management.
• Order refreshments, catering, and supplies for meetings and visiting guests when required.
• Coordinate bookings for work functions, team events, workshops, and seminars.
• Provide administrative support to senior leadership, including document preparation and meeting coordination.
• Assist with data capturing, filing, and general office administration
• Answer and manage incoming calls, emails, and reception duties in a professional and timely manner.

D365 Procurement related activities:

• Support with raising purchase orders in D365 when required
• Assist with procuring or ordering office supplies.
• Communicate with the warehouse on all monthly charges to ensure they are correctly receipted against relevant Purchase Orders (POs).
• Liaise with Maintenance, Warehouse, Quality, HSSE, and HR departments to resolve outstanding supplier queries, including missing receipts, credit notes, and invoice discrepancies.
• Monitor bale suppliers to ensure accurate invoicing, verify that invoices match POs, and confirm all receipting is complete.
• Follow up on customer queries and ensure they are resolved timeously
• Sales & Finance related activities

What makes you great

• Strong administrative and organisational skills
• High attention to detail and accuracy
• Professional telephone etiquette and client service orientation
• Excellent written and verbal communication skills
• Ability to manage confidential information in line with POPIA
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Ability to multitask and work under pressure in a fast-paced environment
• Reliable, punctual, and well-presented
• Basic understanding of finance administration (invoicing, expense handling).
• Matric (Grade 12)
• Certificate or Diploma in Office Administration / Business Administration – advantageous
• Driver's licence - advantageous
• Minimum of 3 years' experience in an administrative or Office Support role
• Professional communication and interpersonal Skills
• Strong Computer literacy essential especially with an ERP system in a Procurement, Sales or Finance role

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What you will enjoy doing

• Act as primary liaison between Main Stores receiving, Maintenance, and Buyers
• Receive, unpack, identify, count, inspect, and correctly bin all incoming spare parts
• Verify deliveries against packing lists, purchase orders, and documentation
• Update and maintain master inventory list and stock system daily
• File certificates, delivery notes, quality documents, and stock movement records
• Issue and record all parts used by maintenance teams accurately and timeously
• Conduct daily morning checks of overnight usage and adjust stock levels accordingly
• Package spare parts (Bag & Tag) for planned maintenance
• Monitor minimum stock levels and raise purchase/reorder requests proactively
• Prepare and track outbound items for repairs/refurbishment (e.g., blades for sharpening)
• Maintain organized stores layout, labelling, and location management
• Perform regular stock counts and reconciliations
• Report shortages, excess stock, or damaged/missing items immediately
• Generate stock reports and analyses for management as required
• Ensure compliance with SOPs, safety standards, and housekeeping requirements
• Aid the maintenance team

What makes you great

• Grade 12 (Mathematics & Science essential)
• N-3 Mechanical and/or Electrical (Technical qualification)
• Proven experience in stores, spare parts, or maintenance inventory environment
• Strong technical understanding of mechanical/electrical components
• High level of computer literacy and Excel proficiency
• Accurate numeracy and documentation skills
• Strong organizational and time management ability
• Ability to work independently and with high attention to detail
• Valid Code 8 driver's license and own reliable vehicle
• Systematic and structured
• Detail-focused and accurate
• Proactive and accountable
• Good communication and coordination skills
• Able to work in a fast-paced maintenance environment

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What you will enjoy doing

• Develop, implement, and maintain a comprehensive site-wide chemical inventory, ensuring all chemicals are accurately recorded, tracked, and regularly updated.
• Ensure that Safety Data Sheets (SDSs) and Technical Data Sheets (TDSs) for all chemicals are current, complete, and readily accessible at the point of use and/or storage.
• Assist with the inspection, monitoring, and compliance of lifting equipment and lifting accessories in accordance with applicable regulations and company procedures.
• Support risk assessments
• Support the implementation of ISO 9001:2015 standard
• Collect, record, and analyze Yellow Card safety reports; support the development of corrective and preventive action plans; and monitor implementation and timely close-out of assigned actions.
• Maintain HSE records, logs, permits, and inspection reports.
• Assist during internal and external HSE audits and regulatory inspections.
• Ensure signage, safety instructions, and emergency procedures are up to date and visible.
• Write up safe work procedures
• Conduct routine workplace inspections to identify hazards and unsafe conditions.
• Conducts Gemba Observation, and toolbox talks.
• Ensure proper use of Personal Protective Equipment (PPE) across plant operations.
• Support safety training and induction programs for new and existing employees.
• Participate in emergency drills and support follow-up actions.

What makes you great

• Graduate study related to QM or SHE
• Self-driven and able to drive the process/project to support all managers as per description above
• Basic knowledge of HSE laws, regulations, and best practices.
• 1 years of experience
• Familiarity with machinery safety, chemicals, and industrial hazards is an advantage.
• Basic computer skills (MS Office, reporting tools).
• Ability to work on the shop floor and interact with operators and supervisors.
• Attention to detail and observational skills.