Fresh Jobs at Trafalgar Property and Financial Services

• Trafalgar is the market leader in Residential Property Management nationally.
• Trafalgar's Durban office requires a self-motivated, dedicated individual for their Shareblock division for the poistion as Levy Clearance and Shareblock administrator.
• Shareblock experience is relevant.
• Complete and finalise Share Transfer processes to finality
• Gather the required information from all parties to draw up the transfer
• Complete all SARS documents and declaration in line with the transfer
• Ensuring the Agent and attorneys sign off on all the required documents
• Always check on outstanding levies and obtain reconciliation of levies
• Raise fees charged for the transfer
• Issue Share certificate
• Ensure CIPC done on Shareblock
• Ensure al documents are available to the Qdocs administrator
• Attend to all the Levy Clearance responsibilities

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Job Description:

• Relevant checks on the New acquired Buildings
• Submit Bank Mandates to relevant parties
• Liaise with PMA/Brokers to acquire Insurance Documents,
• Attaining insurance certificates
• Ad hoc admin duties.
• Assisting with getting resolutions signed/ drawing up handover, interest & levy resolutions.
• Attain & record keeping of all new building staff documents
• Accounting skills in understanding principles of financial statements
• Maintaining accurate Sectional Title information/records for each client

Minimum Experience Requirements:

• Previous experience in Sectional Title
• Knowledge of Sectional Title Act and principles of Home owner’s association.

Minimum Qualification Requirements:

• Matric
• Paddocks Sectional Title / HOA Qualification will be an advantage.
• Computer Literacy (Microsoft Office).
• Good written and verbal communication skills.
• Excellent people skills
• Customer service orientation.
• Basic bookkeeping/accounting knowledge advantageous

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DUTIES

• To enforce Body Corporate Conduct Rules in the building.
• To ensure the smooth day to day operation of the Body Corporate Office.
• Daily inspection of the contractor’s staff on duty.
• Minor maintenance (plumbing/painting etc)
• Inspections and reporting of maintenance issues.
• Act as first point of contact for internal and external clients, owners, residents and Managing Agent.
• Liaise with Trustees and Managing Agent to handle complaints, requests and queries from owners and tenants.
• To meet with Contractors that are doing work in the building, to deal with issues of indemnity and liabilities
• To monitor the movements of contractors in the building for quotation inspections and to provide general support with queries
• To sign off all job cards of work done for the Body Corporate to confirm work completion.
• To ensure that the service providers provide a reasonable access control service that is adequate to the building and its residents, in keeping with the Conduct Rules
• To plan and schedule ahead all routine maintenance activities and identify maintenance issues and report to the Trustees.
• Ensure service intervals for all mechanical and other
• Compliance and on call.
• Reporting and procurement. 
• Own reliable transport.