Fresh Jobs at Vector Logistics

Overview

• We are a Supply Chain and Sales & Merchandising partner adding value to your business through a fully integrated, temperature-controlled network in Southern Africa.
• But we are also more than that. We are people serving people. While we boast the best in tech and infrastructure, our people are our greatest resource. With our skilled, curious, can-do people at the forefront, our assets become your assets, our service your solutions.
• Vector’s vehicle fleet includes a food industry first in ‘multi-temperature’ vehicles enabling the company to service business across frozen, chilled and ambient temperature zones on a single delivery.

Job Purpose

• To manage supplier replenishment, stock coordination, and distribution centre scheduling to ensure optimal stock availability, improved service levels, and efficient supply chain operations between suppliers, distribution centres, and stores.
• The primary focus of SRAs is improving customer service levels while optimizing inventory.
• The role focuses on improving customer service levels, maintaining correct inventory levels, coordinating deliveries, and supporting promotional and operational requirements.

Key Responsibilities

Replenishment Management

• Review order proposals and identify anomalies.
• Place orders and stock transfer requests where required.
• Ensure orders are placed on correct order days and delivery dates.
• Maintain correct safety stock and replenishment parameters.
• Monitor key value items and ensure service levels are maintained.
• Ensure all active articles have stock or orders in process.
• Escalate stock shortages and supply issues.
• Analyse reports to maintain service levels and stock accuracy.
• Manage buy-ins, new listings, and discontinued items.

Stock Coordination & DC Scheduling

• Coordinate pickup and delivery schedules through the distribution centre.
• Manage sales orders and supplier deliveries.
• Monitor stock on hand and ensure optimal stock levels.
• Follow up on short deliveries and arrange re-orders.
• Manage returns, recalls, and damaged stock.
• Ensure stock availability for promotional activities.
• Liaise with suppliers, stores, warehouse, and sales teams.
• Conduct stock counts where required.

Promotions & Demand Planning

• Adjust orders for promotions and increased demand.
• Ensure sufficient stock for promotional displays.
• Monitor promotional performance and stock levels.
• Communicate stock risks to management and stores.
• Plan stock around month-end / year-end cycles.

Master Data & System Accuracy

• Ensure article master data is correct.
• Maintain correct order days and delivery schedules.
• Update replenishment parameters when required.
• Ensure correct distribution profiles.
• Log system incidents when required.

Logistics & Delivery Management

• Resolve delivery issues with suppliers or DC.
• Track urgent orders and follow up.
• Communicate delays to stores.
• Monitor fill rates and service levels.
• Ensure correct stock flow between supplier, DC, and store.

Inventory Control

• Monitor stock cover and service levels.
• Identify aged, short-dated, or excess stock.
• Ensure corrective actions are taken.
• Manage negative stock reports.
• Monitor daily out-of-stock reports.
• Ensure stock rotation in DC.

Teamwork & Self-Management

• Plan and prioritise workload.
• Meet deadlines and productivity targets.
• Communicate risks and issues early.
• Support business values and policies.
• Work collaboratively with internal and external stakeholders.

KPIs

• Service level performance.
• Stock availability.
• Stock accuracy.
• Delivery performance.
• Promotion fulfilment.
• Customer satisfaction.
• Inventory control.

Key Relationships

Internal Relationships

• Warehouse / DC team.
• Sales team.
• Buyers / Category managers.
• Suppliers.
• Stores.

External Relationships

• Suppliers.
• Clients / Stores.
• Transport / Logistics partners.

Qualifications, Skills and Experience Required for the Job

Qualifications and Experience

• Matric.
• Diploma / Degree in Logistics / Supply Chain / Business / Merchandising.
• Minimum 3 years’ experience in FMCG / Logistics / Supply Chain / DC.

Skills and Competencies

Knowledge & Skills

• Supply chain / replenishment principles.
• Inventory management.
• SAP / ERP systems.
• Excel & reporting.
• Analytical thinking.
• Problem solving.
• Attention to detail.
• Verbal and written communication
• Computer literacy.
• Interpersonal.
• Logical thinking.
• Administrative.
• Relationship

Attributes

• Deadline driven.
• Able to work under pressure.
• Detail oriented.
• Professional.
• Strong coordination skills.
• Good interpersonal skills.

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Overview

• We are a Supply Chain and Sales & Merchandising partner adding value to your business through a fully integrated, temperature-controlled network in Southern Africa.
• But we are also more than that. We are people serving people. While we boast the best in tech and infrastructure, our people are our greatest resource. With our skilled, curious, can-do people at the forefront, our assets become your assets, our service your solutions.
• Vector’s vehicle fleet includes a food industry first in ‘multi-temperature’ vehicles enabling the company to service business across frozen, chilled and ambient temperature zones on a single delivery.

Job Purpose

• To provide national management accounting support and commercial insight for the Vector business including contribution towards the budgeting process, reporting and the commercial evaluation of projects. 

Key Responsibilities

Strategy Operationalisation:

• Work in conjunction with the Logistics Manager to find opportunities for growth in the local market and present to regional team.
• Work closely with the cross functional teams to ensure the delivery of an integrated supply chain benefit.
• Manage ad hoc projects as assigned by the Regional financial manager.

Adherence to policies and standards:

• Assist with the administration of HACCP and Health & Safety.
• Internal audit support and compliance with Vector policies and procedures.
• Management of disaster recovery policies and procedures.
• Maintaining Sustainability registers and reducing waste.
• Ensure local tax structures are adhered to.

Monthly Reporting:

Compile monthly commentary on month’s performance.

• Conduct the cost variance analysis by investigating major variances against budgets, targets and prior years.
• Compile appropriate reports that highlight issues to management based on findings.
• Monitor capacity utilisation of major assets across the business and provide feedback to senior management regarding under/overcapacity situations and possible capex or lease requirements.
• Compile and analysis various reports for the month-end pack as well as other ad hoc reports and presentations for leadership and Exco meetings.

Budgeting:

• Assume responsibility for compiling key aspects of the annual financial budget.
• Ensure adherence to set deadlines and timeframes as agreed by the Business.
• Communicate with key internal personnel in order to gather information for analysis and interpretation.
• Plan and allocate tasks and monitor progress according to set timelines and ensure feedback to Senior Management.

Cost Control:

• Analyse costs against budget/forecast and investigate variances on a monthly basis.
• Continuously consider cost saving opportunities or areas where waste/inefficiencies can be eliminated and influence corrective action by line management.

Stock Management:

• Print reports before stocktaking.
• Oversee the physical count of stock.
• Review, investigate all discrepancies and implement corrective action as and when required.
• Ensure all stock GRV‘d into SAP correctly and GRIR process is completed within the required timeframe.
• Manage Chep pallet and crate position linked to KPI requirements.

Forecasting:

• Assist in the preparation in quarterly forecasts.

Information and Data Management:

• Ensure team members accurately and regularly capture data into the information system to enable access to reliable data and reporting for trend analysis and decision making.
• Share relevant data with management teams to enable reliable business decision making.

Team Supervision:

• Lead subordinates towards meeting strategy and targets through regular communication and utilisation of full organisational talent management tool set.
• Conduct performance appraisals and supervise team succession and resource planning.
• Provide and schedule training based on team members’ development requirements and legislation.
• Coach and support team members where necessary to achieve objectives.
• Manage the employee relations climate and ensure corrective action is taken where required in line with relevant legislation and company policy.
• Build a high energy team to deliver accurate financial reporting and a culture of corporate governance compliance.
• Manage the activities of the team and ensure internal customer service requirements are met.
• Manage leave and general time management issues in line with organisational deliverables.

Key Relationships

Internal:

• Operations.
• Supply Chain.
• Wider finance team.

External:

• Principals.
• External suppliers.
• External customers.

Qualifications, Skills and Experience Required for the Job

Qualifications and Experience

• Matric.
• Minimum BCom Accounting/Management Accounting majors.
• 5 years management accounting experience (articled or otherwise).
• Experience/exposure in an FMCG environment, preferably in logistics.

Skills and Competencies

• Management accounting principles and practices.
• SAP utilisation.
• Budget management principles and practices.
• Business strategies, targets, processes and economics.
• Technical understanding of Activity Based Costing Model methodologies.

go to method of application »

Overview

• We are a Supply Chain and Sales & Merchandising partner adding value to your business through a fully integrated, temperature-controlled network in Southern Africa.
• But we are also more than that. We are people serving people. While we boast the best in tech and infrastructure, our people are our greatest resource. With our skilled, curious, can-do people at the forefront, our assets become your assets, our service your solutions.
• Vector’s vehicle fleet includes a food industry first in ‘multi-temperature’ vehicles enabling the company to service business across frozen, chilled and ambient temperature zones on a single delivery.

Job Purpose

• To create and maintain pricing models in SAP for various principals and customers. Manage various pricing in the system including selling price, list price, deal price and cost price of materials for sale in Vector SAP across all business units.

Key Responsibilities

Pricing Administration:

• Update the deal register.
• Capture and release list prices.
• Capture and release deals.
• Upload Z costs and run the programme to ensure cost price changes are updated nationally.
• Upload cost prices manually.
• Upload Vector express.
• Run client and principal rate and price updates.
• Upload client purchasing contracts.
• Upload distribution fees.
• Upload margins.
• Upload premium surcharges.
• Upload direct discounts.
• Upload taxes and border charges.
• Upload DEI pallet fees.
• Test all central pricing programmes.
• Maintain the pricing master file.

Pricing Management:

• Ensure that any new or amended pricing is validated in line with the relevant Pricing Model.
• Deviations to be resolved with the relevant principal or customer.

Reporting (Daily, Weekly and Monthly):

• Distribute relevant pricing reports to Principals/Customers and the Vector Customer team promptly to ensure minimum lost revenue.
• Ensure active pricing in the system, including deals, is signed off by Principals/Customers and the Vector Customer team to ensure accuracy of pricing in the system.
• Provide definitions of deals due to expire to Principals/Customers in order to prevent claims and lost revenue.
• Provide reports on a monthly basis of deals loaded late by Principals/Customers which resulted in claims being raised.

Query Resolution:

• Resolve pricing queries on lines dropped due to incorrect pricing.
• Resolve incorrect pricing in line with the relevant commercial pricing model agree to.
• Assist Central Debtors with queries on pricing claims.
• Assist Vector depots and Principals/Customers with pricing queries.

Key Relationships

Internal:

• Operations management team.
• Finance department.
• Debtors.
• Control Tower.
• Customer Team.

External:

• Principals and customers.

Qualifications, Skills and Experience Required for the Job

Qualifications and Experience

• Matric (Grade 12).
• Relevant Diploma or Degree.
• 2-3 years’ experience in Master Data and in a credit control function and or experience in pricing.

Skills and Competencies

• SAP.
• Computer literacy (MS Office).
• Verbal and written communication.
• Interpersonal.
• Logical thinking.

go to method of application »

Overview

• We are a Supply Chain and Sales & Merchandising partner adding value to your business through a fully integrated, temperature-controlled network in Southern Africa.
• But we are also more than that. We are people serving people. While we boast the best in tech and infrastructure, our people are our greatest resource. With our skilled, curious, can-do people at the forefront, our assets become your assets, our service your solutions.
• Vector’s vehicle fleet includes a food industry first in ‘multi-temperature’ vehicles enabling the company to service business across frozen, chilled and ambient temperature zones on a single delivery.

Job Purpose

• We are looking for an ME to manage the Eastern Cape region (Port Elizabeth and East London). Develop, implement and manage operational strategies for the warehousing and distribution operations for a region and ensuring customer service standards are maintained to the highest levels and setting performance and efficiency level objectives for the region.

Key Responsibilities

Strategy Execution

• Work in conjunction with the Chief Operating Officer and Operations Director to co-create the regional operations strategy, based on a 1-to-3-year view of requirements.
• Work closely with the rest of the business to ensure the delivery of an integrated supply chain benefit and strategic target achievement.
• Drive the implementation of improvements in operating processes and systems to optimise warehouse and transport efficiencies.
• Determine operational capacity requirements for the region across both the medium and the long term and plan required asset utilisation and capex requirements accordingly.
• Use growth and investment opportunities to ensure warehouse design and flow are optimised.
• Stay abreast of latest international trends by visiting facilities (local and international) and integrating best practice into future solutions.
• As a central point of the supply chain, identify supply chain bottle necks and opportunities and develop solutions through collaboration with all relevant parties in the business.
•  Constantly monitor and drive the achievement of regional strategic and operational targets.
• Ensure the agreed operational targets are achieved through regional team targets and that these targets align cross-functionally within the area of responsibility.
• Conduct weekly / monthly management meetings to address challenges, review performance and plan for future optimum performance.
• Maintain an accurate record of planning forecasts for the week before as well as a five-week future plan to enable accurate decision-making and longer-term planning.

Operations innovation

•  Identify opportunities for the appropriate and cost-effective investment of resources within the regions operations.
• Identify emerging cutting edge logistics practices, systems, equipment, and technologies to be introduced within the region.
• Keep current with trends and issues in the industry, including current industry best practices and industry innovations.

Logistics Management

• Integrate business systems successfully to support operational processes.
• Monitor the quality, quantity, cost and efficiency of the movement and storage of stock.
• Control stock accurately across all regional functions.
• Initiate and manage stock loss reduction programmes.
• Deliver system support to all internal and external customers.
• Manage and utilize the regional base vehicle fleet by optimizing routes and vehicle requirements between depots.
• Ensure continuous improvement in reverse logistics systems and processes by on-the-job observation, benchmarking and analysis.
• Drive the regional team on a daily basis to ensure that it deploys stock through the network to effectively meet customer service levels at minimal cost.
• Drive a culture of commitment to key performance indicator’s (KPI’s) by creating awareness and providing recognition for attainment of KPI’s within the team.
• Utilise regular communication channels and regional team meetings to promote continuous improvement and best practice on a daily basis across the region.
• Work closely with Principals to ensure inbound and outbound alignment.
• Work closely with customers to develop solutions that best fit customer needs as well as suit regional warehouse and transport capabilities at the lowest cost.

Risk Management

• Mitigate risks against people and physical assets.
• Ensure consistent application of the Vector risk management policy across the region.
• Drive the risk committee process and activities by having monthly meetings, analysing findings and ensuring corrective action is undertaken.
• Ensure full legal compliance with all relevant legislation.
• Re-evaluate the risk profile of the region on an annual basis.
• Measure and manage sustainability practices across the region.
• Maintain and implement food safety standards across the region and ensure that enhancements are implemented based on on-goinglearning.
• Ensure that security is maintained and that appropriate investigations take place where incidents occur.

Information and Data Management

• Ensure the regional team accurately and regularly captures operating data onto the information system to enable access to reliable data and reporting for trend analysis and decision making.
• Analyse management information on a daily basis to ensure productivity and regional targets and standards are being met.
• Suggest system changes to ensure the ongoing relevance and accuracy of information.
• Share relevant data with the executive management team to enable reliable business decision making.

Maintenance Management

• Manage the formulation of a maintenance plan that is aligned to the operational plan for the region.
• Drive sustainable maintenance practices throughout the region.
• Ensure that planned maintenance programmes for the region are implemented to enable optimal asset utilisation.
• Ensure that maintenance practices are aligned to business standards.

Financial Management

• Compile the annual distribution budget for the region.
• Manage regional costs to ensure lowest cost storage and distribution and the optimal utilisation of assets.
• Report on a weekly / monthly basis on actual KPI’s versus budget and work with the relevant teams to address areas of non-conformance proactively and promptly.
• Report on and manage all input costs within the region and manage any over or under-spend appropriately to ensure that issues are addressed before significant financial loss occurs.
• Authorise expenses within the level of authority and monitor spending activity within regional teams to ensure compliance with financial and ethical standards.
• Implement and encourage cost cutting initiatives within the region where these do not impact on long term business sustainability.
• Enforce accountability for budget expenditure by the regional management team.
• Mitigate business risks within budgetary constraints through the allocation of spend to areas of high priority.
• Ensure correct operational planning to meet budgeted volumes across a 2-3 year time horizon.
• Review and authorise capex documentation and align the proposals with the long term strategy, taking into account the return on investment and sustainability requirements.
• Manage external supplier relationships and contracts in collaboration with the procurement team to ensure agreed service levels are met.
• Ensure optimal deployment of physical and human resources using best practice standards, productivity measurements and on-the-job observation.

Leadership

• Lead the regional management team towards meeting strategic objectives and targets through regular communication and utilisation of the full organisational talent management tool set.
• Lead a regional team and workforce and maintain a stable IR climate through a constructive relationship with unions.
• Manage and deliver on succession plans to enable the development of a future generation of leaders and specialists and ensure optimal turnover and retention levels are maintained.
• Drive employment equity within the regional team to ensure that diversity is achieved at all levels and that statutory targets and requirements are met.
• Champion training and development of the regional team through the utilisation of available training opportunities or by contributing to the development of new training solutions in collaboration with regional and national training specialists.
• Conduct regular performance appraisals with subordinates and ensure that the process is cascaded throughout the region.
• Develop and manage high performance multi-disciplinary teams in order to solve problems within the region.
• Encourage skills workshops between multi-disciplinary teams and across the region to realise the transfer of skills.
• Conduct weekly/monthly management meetings and ensure that records are kept and shared across the regional team and that action plans agreed to within team meetings are delivered upon.
• Manage the employee relations climate and ensure corrective action is taken where required in line with relevant legislation and company policy.
• Monitor regional team performance and provide regular feedback.
• Coach and support regional team members where necessary to achieve objectives.

KPI’s

• Regional Operations productivity and efficiency standards.
• Risk, health and safety (including food safety) compliance.
• Compliance with operational standards and Vector strategic objectives.
• Customer order-to-delivery time.
• Supplier delivery dock-to-stock cycle time.
• Customer order pick-to-ship cycle time.
• Order fill rate.
• Total logistics costs as a percentage of sales.
• Distribution volumes.

Key Relationships

Internal

• Sales.
• Finance.
• The broader supply chain management team (especially supply chain and transport planning).

External

• Suppliers and service providers.
• Principals.
• Customers.

Qualifications, Skills and Experience Required for the Job

Qualifications and Experience

• Minimum of a degree or national diploma in logistics management.
• Valid Code EB drivers' licence.
• A minimum of 8-10 years in a warehouse and distribution environment.
• SAP and other ERP systems.
• Warehousing principles and practices.
• Company sales strategy and customer and product priorities.
• Supply chain principles and methodologies.
• Company and Vector economics (supply and demand).
• Applicable legislation for warehouse and transport management (risk, health, safety and environmental).
• Transportation economics.

Skills and Competencies

• Financial management.
• Planning, organisation and coordination.
• Negotiation.
• Relationship building.
• Computer literacy (MS Office).
• Verbal and written communication.
• Interpersonal.
• Logical thinking.
• Innovative and creative thinking.
• Problem solving.
• Critical thinking.
• Decision-making.
• Analytical and evaluative thinking.

Leadership Standards

• Scans the environment for trends and disruptions.
• Uses data and insights to make informed, future-ready decisions.
• Simplifies complexity through systems thinking.
• Balances commercial acumen with sustainable growth.
• Delivers on promises with operational excellence.
• Innovate for efficiency and continuous improvment.
• Places customers at the centre of every process.
• Takes ownership, adapts quickly, and sustains momentum during change.
• Communicates openly and authentically.
• Collaborates to solve problems and share sucess.
• Develops others through coaching, feedback, and exposure.
• Create psychological safety so every voice is heard.
• Shows up with empathy, humility, and emotional intelligence.
• Demonstrates integrity and consistency, even under pressure.
• Stays resilient and agile in the face of uncertainty.
• Reflects, learns continuously, and models a growth mindset.

Attributes

• Initiative and assertiveness.
• Ability to interface and demonstrate leadership.
• Tolerance of stress and pressure.
• Attention to detail.
• Results driven.
• Able to prioritise.
• Organisational awareness.
• High-energy self-starter as well as collaborative team player.
• Effective cross functional communicator within the Company.
• Adaptability to changing priorities.

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Job Purpose

• To control and oversee the accuracy of stock movement on a daily basis and ensure that payment is received timeously.

Key Responsibilities

 Stock Reconciliation Control

• Receive the physical count on a daily basis from GRV Clerk.
• Compare the physical count with the SAP report.
• Ensure that stock is recounted in the case of a significant discrepancy.
• Run a sales report in order to understand sales activity supporting the reconciliation process.
• Submit reconciliations to the Warehouse Controller and ensuring that they are filed for record purposes.

Trip Reconciliation Control

• Print and clear stock variances reports and general ledger accounts.
• Obtain a daily variance report from SAP and ensure that the warehouse investigates accordingly and adjusts the stock.
• Ensure that trip reconciliations are completed by the GRV Clerk and sent to the Administration Clerk for promotion of a credit memo onto SAP.
• Receive the credit memo in order to create a credit note.

Shipment Reconciliation

• Check that stock has been received by the customer.
• Activate a credit in the event of discrepancies identified.
• Check for money differences ensuring that all cash on delivery (CoD) documents are balanced back to the driver’s money.
• Report imbalances stemming from the driver to the Transport Controller and Supervisor.
• Inform the Logistics Manager in the event of major shortages that include 20 cases or more.
• Hand over unsigned invoices to the Transport Controller and Supervisors for further investigation.

COD Customer Control

• Check COD credit blocks and releases regularly.
• Identify customers that are not paying on time.
• Take responsibility for activating and releasing blocks every half hour.

Stock Take Control

• Print reports (SAP) before stock take.
• Oversee the physical count of stock.
• Hand over completed report to management for perusal before release.
• Run reports after the stock take.
• Consolidate all stock sheets into the file for record purposes.

Parked Documents Posting Control

• Retrieve documents from relevant person regarding journal and posts manually in SAP.
• Check that values correspond and the account is debited and credited correctly.

Mass Exception Reporting

• Check for discrepancies on invoices.
• Investigate the discrepancies by checking invoices against the actual report.
• Make alterations where necessary and notify the customer accordingly.
• Re – invoice the customer when discrepancies are identified.

Banking Control

• Check in collaboration with the Senior Clerk the previous night’s deposit slips banked by the cashiers.
• Report any discrepancies to the appropriate manager by physically handing over the deposit slip.
• Investigate shortages by checking against the pay-in-slip of the driver to ascertain the problem.

Queries Resolution

• Conduct an investigation into queries for accounts and Cash on Deliveries.
• Request relevant documentation and check if the query is valid.
• Resolve the query as appropriate.

Team Coordination

• Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning, prioritising and self-development.
• Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
• Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.
• Support and drive the business core values.
• Manage colleagues and clients’ expectations and communicate appropriately.
• Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.
• Champion training and development of self and others through utilising available training opportunities or contributing to the development of new training solutions relating to product costing in collaboration with national training specialists.
• Participate in regular performance appraisals and ensure that own targets and goals are clear and achievable.

KPI’s

• Stock count coverage and accuracy.
• Trip reconciliation accuracy.
• Shipment reconciliation accuracy.
• Banking accuracy.
• Stock take coverage and accuracy.
• Query resolution.
• Accuracy and promptness of posting parked documents.

Key Relationships

Internal

• Warehouse.
• Sales.
• IT.

External

• None.

Qualifications, Skills and Experience Required for the Job

Qualifications and Experience

• Matric.
• Diploma in Business Administration.
• Minimum of 2 - 3 years relevant work experience is required in a similar role.
• Experience within an FMCG environment would be advantageous.

Skills and Competencies

Behaviour Standards

• Be brilliant at the basics.
• Face the brutal facts.
• Smash the silos.
• Lead with integrity, respect and energy.
• Be curious and challenge change.
• Take accountability for results and people.

Knowledge

• Vector operations.
• SAP.
• Administrative systems.

Skills

• Verbal and written communication.
• Computer literacy.
• Report writing.
• Interpersonal.
• Logical thinking.
• Problem solving.
• Decision-making.

Attributes

• Initiative and assertive.
• Tolerant of stress and pressure.
• Attention to detail.
• Deadline driven.
• Able to priorities.
• Able to leverage technology.
• Organisational awareness.