Fresh Jobs at Vector Logistics

Job Purpose

• To coordinate the pickup and delivery schedule of stock through the distribution centre. 

Key Responsibilities

Stock Coordination

• Place orders for stores through the call centre.
• Perform stock on hand counts for all principals at the DC.
• Inform all stores of promotional activities and drive promotional activity with the sales team.
• Ensure the optimum stock is delivered to the store to support any in-store promotion.
• Take in orders from Vector sales reps and process orders for specific drives or additional volume.
• Manage sales orders.
• Manage returns and product recalls.
• Manage stock levels by regularly checking stock on hand on the depot floor.
• Check for expired stock and notify the relevant manager.
• Follow up on short delivery’s and arrange the re-orders.
• Liaise with the sales team and buyers.
• Conduct price surveys.
• Resolve customer complaints.
• Follow up on deliveries from Principals to the depot.
• Ensure that the stock cover is high on best sellers and optimum on other products.
• Action the optimal flow of merchandise including fulfilment of product marketing introduction deadlines capacity planning.

Team Coordination and Self-Management

• Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning, prioritising and self-development.
• Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
• Inform relevant parties in the event of tasks or deadlines not met, the potential risks
• thereof and provide appropriate resolution.
• Support and drive the business core values.
• Manage colleagues and clients’ expectations and communicate appropriately.
• Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.
• Champion training and development of self and others through utilising available training opportunities or contributing to the development of new training solutions in collaboration with national training specialists.
• Participate in and drive regular performance appraisals and ensure that own targets and goals are clear and achievable.
• Maintain a basic appreciation and awareness of employee relations climate and ensure corrective action is taken where required in line with relevant legislation and company policy.

KPI’s

• Efficacy of the coordinator of sales and deliveries.
• Fulfillment of promotional stock requirements.
• Stock level management.
• Customer compliant resolution.
• Coverage and accuracy of stock counts.

Key Relationships

 Internal

• Warehouse team.
• Call Centre.
• Extended VTS team.

External

• Customers.
• Principals.

Qualifications, Skills and Experience Required for the Job

Qualifications and Experience

• Matric (Grade 12).
• Merchandising/Logistics Diploma.
• 3 years’ relevant experience in an FMCG environment. 

Skills and Competencies

Behaviour Standards

• Be brilliant at the basics.
• Face the brutal facts.
• Smash the silos.
• Lead with integrity, respect and energy.
• Be curious and challenge change.
• Take accountability for results and people.

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Job Purpose

• To promptly verify suppliers invoices and claims.
• To prepare reconciliations and facilitate and consolidate payments to suppliers every month.
• To investigate claims, discrepancies and ensure credits are passed.

Key Responsibilities

Supplier Invoice Verification:

• Verify invoices against the goods received in SAP (Approximately 455 per month).
• Investigate verification differences with both pricing and stock discrepancies by further follow-up and appropriate communication with the supplier or the relevant depot.
• As required, raise claims against the supplier for the pricing/stock discrepancies.
• Communicate all discrepancies within 14 days to the supplier.
• Obtain supplier statements and perform reconciliations for payments to suppliers (40-50 recons per month).
• Follow up on outstanding reconciliation items with the supplier ensuring no items are greater than 60 days.

Month End Processing:

• Prepare payment by flagging items within SAP to match approved reconciled payment amounts.
• Ensure that all payments are made within the correct payment terms.
• Process supplier correction journals.
• Check that payment runs agree to the total on the payment list.
• Forward remittances and recons to suppliers on a monthly basis.
• Prepare and update the monthly claims ageing schedule, with action points on items over 60 days.
• Back date all verification documents prior to close-off of the fiscal month ensuring gr-ir reduced to a measurable value.

Administration:

• File all invoices and related documents on a monthly basis.
• File all reconciliations on a monthly basis.
• Record copies of claims.

Effective Teamwork and Self-Management:

• Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning, prioritising and self-development.
• Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
• Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.
• Support and drive the business core values.
• Manage colleagues and clients’ expectations and communicate appropriately.
• Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.
• Champion training and development of self and others through utilising available training opportunities or contributing to the development of new training solutions relating to product costing in collaboration with national training specialists.
• Participate in regular performance appraisals and ensure that own targets and goals are clear and achievable.

Key Relationships

Internal:

• Branch administration clerks.
• Finance teams.

External:

•  CSD Suppliers.

Qualifications, Skills and Experience Required for the Job

Qualifications and Experience:

• Matric with accounting.
• Studying towards an accounting based tertiary qualification would be preferable.
• Minimum 1 year experience in an accounting or administrative field preferably using SAP R/3 module.

Skills and Competencies:

• Verbal and written communication.
• Computer literacy (MS Office skills - Word, Excel and Outlook).
• Logical thinking.
• Analytical thinking.
• Numeracy.
   

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Job Purpose

• To provide assistance with the upkeep of the general ledger and to assist the fixed assets  controller, as well as responsibility for daily cash administration.

Key Responsibilities

Cash Administration:

• Collate daily cash expectations (expected deposits, payments to be made)  and calculate the net funding required.
• Prepare the daily cash management report for communication to the Finance  team and management.
• Prepare journals relating to cash management.
• Perform weekly bank reconciliations.

Fixed Asset Administration:

• Assist the Fixed Asset Controller with the following:
• Review capex requests, and create purchase orders.
• Process asset additions, disposals and transfers.
• Prepare journals for capex invoices for payment.
• Prepare journals for bank allocations relating to the sale of fixed  assets.
• Back up the Fixed Asset Controller

General Ledger Administration:

• Process all expense claims received from the Business, raise the relevant  journal entries and check claims for relevant approval by line managers and  original supporting documents.
• Prepare the Namibia Import VAT schedules for use by the Commercial 
• Officer in completing the monthly return for payment.
• Perform staff debtor account reconciliations for certain business areas and  follow up on outstanding expense claim documentation.
• Process sundry creditors invoices, check for relevant approval and GL  allocations, and prepare the journal to the general ledger.
• Prepare journals for the regional petty cash expenditures and  reimbursements.
• Review petty cash reconciliations for approved petty cash vouchers and  supporting documentation.
• Perform sundry debtor reconciliation and follow up.
• Prepare the month end handling fees report for use in the financial reporting  packs by the Commercial Officer.

Sundry Creditor/Debtor Administration:

• Check payment runs for sundry creditor payments.
• Send remittance advices for sundry creditor payments.
• Process sundry debtors invoices.

Effective Teamwork and Self-Management:

• Take ownership and accountability for tasks and activities and demonstrate  effective self-management in terms of planning, prioritising and self-development. 
• Follow through to ensure that quality and productivity standards of work are  consistently and accurately maintained.
• Inform relevant parties in the event of tasks or deadlines not met, the  potential risks thereof and provide appropriate resolution.
• Support and drive the business core values.
• Manage colleagues and clients’ expectations and communicate  appropriately.
• Demonstrate willingness to help others and “go the extra mile” to meet team  targets and objectives.
• Champion training and development of self and others through utilising  available training opportunities or contributing to the development of new  training solutions relating to product costing in collaboration with national  training specialists.
• Participate in regular performance appraisals and ensure that own targets  and goals are clear and achievable.

Key Relationships

Internal:

• Commercial Officer.
• Financial Accountant.
• Financial Manager.
• Regional Administration Controllers and staff.

External:

• Internal and external Auditors. 
• Suppliers.
• Customers.

Qualifications, Skills and Experience Required for the Job

Qualifications and Experience:

• Matric.
• Studying towards an accounting based tertiary qualification would be preferable.

Skills and Competencies:

• Verbal and written communication.
• Computer literacy (MS Office skills - Word, Excel and Outlook).
• Logical thinking.
• Analytical thinking.
• Numeracy.
• SAP system.
• Financial accounting principles and practice.