Fresh Openings at AVI Limited

Key Performance Areas:

• Assist with receiving and checking of all deliveries from suppliers (internal / external)
• Run stock reservations on SAP daily
• Generate picking slips for all shipments
• Process Ciro invoices per shipment daily
• Check cases picked against stock reservation and liaise with the warehouse supervisor to verify stock shortages.
• Generate trip sheets for debriefing function
• Conduct daily debriefing function on SAP for all shipments
• Investigate outstanding POD’s
• Mailing customers for booking timeslots / permits
• Process stock credits after debriefing
• Investigate queries relating to credit requests and discrepancies
• Reconcile fuel slips with weekly reports
• Complete credit report and communicate daily with sales team
• Investigate stock queries in damages / returns / debrief / repack and claims locations
• Assisting customers with collections of stock orders
• Arrange and follow up on courier bookings for all courier collections
• Assisting with cycle counts / stock takes

Qualifications and Experience:

• Matric / Grade 12
• 2 - 4 years’ experience in a warehouse environment
• Computer skills with strong knowledge of MS Excel
• SAP experience (minimum 2 years)
• Hyster license – Valid Forklift Driver’s License (advantageous)

Competencies:

• Thinking Analytically
• Continuously Improving
• Meeting Deadlines
• Attention to Detail
• Planning & Organising
• Maintaining Productivity
• Strong administration skills

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Key Performance Areas:

Deployment:

• Achieve min service level 97% through optimized deployment strategies.
• Create deployment plans (STO’s) via Barton to ensure the right product to the right place at the right time in the right order multiple.
• Adherence to STO lead times to ensure smooth dc operations and avoid overtime costs.
• Arrange vehicle space with AVI LSS department.
• Ensure optimum utilization of truck space. (Primary load building)
• Timely create and ensure corrective STO’s is generated.
• Monitor warehouse capacity at all 5 sites.
• Track vehicle departure and arrival times at Ciro Depots. Arrange warehouse overtime where required with DC manager.
• Be the pivotal role player which keeps the Ciro sales team informed of stock shortages both in house and bought outs.
• Work closely with the Distribution, Sales and Marketing teams to ensure that stock is available when needed.
• Maintain planning parameters within SAP and Barnton Planning tool. (Safety stocks, order multiples & SPK’s)
• Do weekly/monthly reporting as required.
• Manage the movement of stock into the expired, claims and re-pack location and report to management.
• Be involved in ad hoc projects as defined by the planning manager.

Forecasting:

• Gather business information and intelligence to increase forecasts accuracy, in conjunction with planning and procurement manager.
• Provide input into the creation of 12 months rolling forecast.
• Participate in the stock build-up for peak periods to meet the forecast.

Minimum Requirements:

Experience:

• 2-3-years’ experience in a similar role
• SAP experience – Non Negotiable
• Solid Excel experience a must 
• Barnton Experience would be advantageous

Qualifications:

• Related Tertiary Qualification (BCom in Supply Chain or Logistics)

Additional Requirements:

• MS Office (strong excel skills)
• FMCG Industry Knowledge

Competencies:

• Attention to detail
• Developing strategies
• Articulating information
• Staying composed
• Analytical thinking
• Problem solving
• Results driven
• Keeping commitments

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Job Specification:

Key Performance Areas:

• Sotware Development
• Solution Architecture and Design
• Technical Leadership
• Mainenance and Support
• Code Quality, Standards & Quality Assurance

Minimum Requirements:

Experience:                                                                   

• 8 years of proven success in Web and e-Commerce (Magento) development
• 5 years management and customer relations experience
• Proven experience with methodology and project tools
• Experience with Open Stack Web development, e-Commerce platform development (Magento), HTML, CSS, XML and JavaScript, PHP, MySQL/MariaDB, Linux, Apach/Nginx, Docker and related web technologies

Qualifications:

• Matric/Grade 12
• Tertiary Qualification with an IT major

Additional Requirements:

• Magento Certified Developer
• Magento Certified Solution Specialist

Competencies:

• Thinking Analytically
• Interpreting Data
• Taking Initiative
• Building Relationships
• Articulating Information
• Setting Direction
• Keeping Commitments
• Challenging Views
• Influencing Others

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Job Specification:

Key Performance Areas:

Interaction with Users

• Communicate with users in the business units at all levels, up to and including executive level
• Purpose of communication is on the following levels:
  • To understand a business process from a user perspective, to understand the procedures followed, the nature of interaction between the users and their customers and the system, and thus to identify gaps in their process, pain-points and bottle-necks that can be closed off with the introduction of a mobile application.
    • This can involve the modification of a current business process, or the introduction of an entire new process.
    • To identify, propose, explain and get agreement on a high-level user interface design, and also the design of how the app interacts with back-end ERP functionality.
    • A collaborative approach, using an Agile methodology is applied here, and the design/build phases do not necessarily follow a waterfall flow sequence, but will frequently iterate.
    • To facilitate, expedite and guide user testing without allowing for scope creep.
• To provide training material and conduct user training where necessary 

Interaction functional consultants

• Obtain thorough understanding of current system-level processes
• Through a collaborative approach, to arrive at an interaction design whereby mobile apps interact with the back-end ERP system process in a manner that adheres to standard best-practices, with a minimum of customisation.
• To collaboratively conduct tests of back-end integration, to ensure that transactional data is captured correctly 

Trouble-shoot and debug issues on existing solutions

• Top-down binary elimination of possible causes approach 

Build solutions in ERP system, PI, GRC and mobility environment

• Programming and configuring solutions using best-practice and AVI policy 

Test and ensure excellence of solutions delivered

• Detailed pre-design of test plans that include methods to prove that ALL new requirements are met
• Test plans that ensure that ALL existing functionality is not affected 

Document (both user and technical) solutions delivered

• Word, Adobe and SAP tools
• In-line documentation 

Research, recommend and document new best practices

• Theoretical knowledge, imagination, and the ability to engage with a broader international IT community 

Minimum Requirements:

Experience:                                                                   

• 8 years’ experience working as a SAP Technical Developer
• 5 years working knowledge of SAP back-end modules and processes (including HR, FI, MM, SD, PM)
• 5 years working knowledge of ABAP, including OO, Function Modules, ALE/Idocs, Dynpro, Reports, Forms, the SAP Enhancement Framework and SAP Workflow
• Previous experience in SAP HANA S4 would be highly advantageous

 Qualifications:

• Relevant Tertiary Qualification 

Additional Requirements:

• Knowledge of “Standard” Web Technologies (HTML5, Javascript, the DOM (Document Object Model) IE, Chrome, and how to make use of the Consoles and debugging tools within the various browsers)
• Knowledge of ERP concepts
• Knowledge of User Experience Theory
• Non-ERP SAP Systems (PORTAL/GRC/SOLMAN/PO)
• Object-oriented programming concepts 

Competencies:

• Thinking Analytically
• Developing Personally
• Building Relationships
• Embracing Change
• Working Together
• Minimising Risk
• Maintaining Productivity
• Articulating Information

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Job Specification:

Key Performance Areas:

Design and plan CCTV systems based on business requirements, site surveys, and technical specifications.

• Business Requirements: Gather information about the business security needs, objectives, and budget constraints. Understand the desired level of coverage, monitoring capabilities, and any specific features or functionalities required
• Site Surveys: Conduct thorough surveys of the physical location where the CCTV system will be installed. Assess the layout, architecture, lighting conditions, potential blind spots, and areas of interest that need surveillance coverage
• Technical Specifications: Determine the technical aspects of the CCTV system, including camera types (e.g., dome, bullet, PTZ), resolution requirements, field of view, focal lengths, storage capacity, recording methods, and network connectivity options
• Integration Considerations: Evaluate how the CCTV system will integrate with existing security infrastructure, access control systems, and other relevant technologies to ensure a cohesive and effective security ecosystem 

Troubleshoot and resolve technical issues related to CCTV systems, including camera failures, network connectivity, recording issues and software malfunctions.

• Issue Identification: Receive reports or alerts indicating technical problems within the CCTV system, such as malfunctioning cameras, disrupted network connections, recording errors, or software glitches
• Diagnostic Tools: Utilize specialized diagnostic tools and equipment to analyse and identify the root causes of the issues. This might involve examining camera configurations, network logs, software settings, and hardware components
• Collaboration: Collaborate with colleagues, IT teams, or vendors as needed to gather insights and expertise in resolving complex technical challenges that may involve both hardware and software components
• Troubleshooting Procedures: Apply systematic troubleshooting procedures to isolate and rectify the identified issues. This could include checking cabling, testing camera functionality, configuring network settings, updating firmware, or reinstalling software components 

Perform routine maintenance tasks, such as system updates, camera adjustments, and equipment replacements

• Maintenance Schedule: Establish a predetermined schedule for routine maintenance activities, outlining when system updates, camera adjustments, and equipment replacements should occur
• Maintenance Checklist: Develop a comprehensive checklist detailing specific tasks to be performed during routine maintenance, including updating software/firmware, inspecting camera angles, cleaning lenses, checking cables, and identifying aging or malfunctioning equipment
• Maintenance Records: Maintain accurate and organized records of previous maintenance activities, including dates, tasks performed, any issues encountered, and solutions applied. These records serve as a valuable reference for future maintenance and troubleshooting
• Spare Parts and Tools: Ensure availability of necessary spare parts, tools, and equipment required for maintenance tasks. This might include replacement cameras, cables, connectors, lens cleaning supplies, and any specialized tools needed for adjustments or replacements 

Compliance with all legal and industry standards, regulations, and protocols related to CCTV and security systems.

• Regulatory Knowledge: Stay informed about local, national, and international laws, regulations, and standards that pertain to surveillance systems, data privacy, and security. This includes understanding GDPR (General Data Protection Regulation), HIPAA (Health Insurance Portability and Accountability Act), and other relevant legislation
• Industry Guidelines: Familiarize yourself with industry best practices and guidelines provided by organizations such as ASIS International, International Association of Professional Security Consultants (IAPSC), and relevant national security associations
• Policy Development: Collaborate with legal experts and management to develop comprehensive security and privacy policies that align with applicable regulations and standards. These policies should address data handling, access controls, retention periods, and other pertinent aspects
• Regular Review: Continuously monitor changes in laws, regulations, and industry standards to ensure that the CCTV and security systems remain compliant. Regularly review and update policies and procedures to reflect any new requirements 

Responsible for collecting evidence for security related incidents, manage chain of custody of evidence and present CCTV expert testimony in hearings.

• Incident Documentation: Documenting security-related incidents, recording details such as the date, time, location, involved parties, and a brief description of the incident. This documentation serves as a foundation for the subsequent evidence collection process
• Evidence Collection Protocol: Follow established protocols for collecting and preserving evidence from the CCTV system, ensuring that the footage is obtained in an unaltered and forensically sound manner. This might involve making copies of relevant video footage and associated metadata
• Chain of Custody Records: Maintain detailed records of the evidence's chain of custody, including who handled the evidence, when it was collected, transferred, and stored, and any changes in custody. This documentation establishes the integrity and admissibility of the evidence in legal proceedings
• Expert Witness Preparation: Familiarize themself with the specific incident, relevant surveillance footage, and technical details. Prepare to present expert testimony in a clear, concise, and credible manner during legal hearings 

Minimum Requirements:

Experience:                                                                   

• 3 years proven experience as a CCTV Engineer or a similar role
• 3 years in-depth knowledge of CCTV system architecture, components, wiring, and installation methodologies
• 3 years proven experience in CCTV incident investigations, evidence handling and expert witness testimony
• 3 years proficient in the use of CCTV software, analytics platforms, and video management systems 

Qualifications:

• Matric/Grade 12
• Technical Degree/Diploma in Electrical/Electronic Engineering, Computer Science, or a related field
• Bachelor's degree in Electrical/Electronic Engineering, Computer Science, or a related field would be highly advantageous 

Additional Requirements:

• Camera Systems Configuration and Installation
• Network Connectivity and Integration
• Troubleshooting and Diagnostics
• Video Analytics and Data Interpretation
• Legal and Regulatory Compliance

Good understanding of:

• LAN and WAN technologies
• Wi-Fi technologies and infrastructure
• Protocols such as HTTP, DNS, SMTP, SNMP and other web-based protocols
• Networking principles – TCP, UDP, FTP
• CCTV Video standards - compression and encoding and decoding technologies 

Certifications:

Essential:

• HCSA-CCTV
• HCSA-Software 

Nice-to-have:

• HCSA-Alarm
• HCSA-VMS
• HCSA-Access Control
• HCSA-Maintenance 

Competencies:

• Articulating Information
• Planning and Organising
• Documenting Facts
• Building Relationships
• Minimising Risk
• Influencing Others
• Thinking Analytically
• Thinking Conceptually
• Challenging Views

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Job Specification:

Key Performance Areas:

Human Resources Reporting, Statistics and Compliance

• Ensures high level and high standard of customer service and guidance in line with HR Policies and Procedures
• Ensures effective communication on updated HR policies and procedures to line managers
• Ensures effective communication via various channels on all HR related matters
• Provides support and advice on the interpretation and understanding of HR policies and procedures to management and staff
• Ensures all HR audit requirements are adhered to – liaises with HR Administration on all HR Audit matters
• Provides Auditors with necessary files and documentation
• Monitors the implementation of the EE Plan and ensures compliance with the EE Act
• Develops an up to date job profile database using the AVI competency menu
• Assist in ensuring that all job profiles and job grades of the Business Unit are aligned to the AVI and industry standards
• Assist in ensuring internal and external remuneration parity by position and grade for all staff
• Conducts quarterly review of HR systems access in relation to roles and responsibilities of the individual users
• Conducts monthly review of the Business Unit’s organisational structure to ensure an accurate reflection of jobs and their reporting lines
• Oversees all administration related to the employee life cycle and verifies all employee changes, leave approvals and short time before upload of payroll onto SAP
• Oversees and ensures accurate engagements and terminations of employees
• Handles all queries from employees with HR Administration
• Oversees all staff changes’ updates on staff sites and organograms by ensuring it is updated on a monthly basis with all relevant changes
• Provides value adding a consultative and advisory role to line management in line with relevant legislation with regards to performance management, disciplinary, recruitment, reward and remuneration, learning and development, transformation, IR, wellness as well as culture motivation/morale issues (burning workplace issues), etc.
• Prepares the necessary daily, weekly and monthly HR related reports, including information on staff movements, headcounts and employment costs, absenteeism, product contamination, ICAS referrals and develops any other adhoc reports as required by the Business Unit, the Finance department, AVI, line management and the HR team
• Provides assistance with the legislative reports submitted
• Checks and signs off monthly payroll variance reports follows up and resolves discrepancies
• Assists with submission of Workplace Skills Plan (WSP) and Annual Training Report (ATR) to SETA
• Assists with the preparation, completion and submission of Employment Equity Plan (EE Plan) if necessary
• Assist with Investigating “Be heard” reports and provides feedback to the business after discussing it with the HR Manager
• Tracks training initiatives against PDP’s received and provides feedback to HR Manager
• Compile various HR-related reports

Learning and Development

• Participates in the Business Unit’s transformation committee(s) ensuring proper representation of the skills development agenda
• Assist leadership, technical and functional training requirements in conjunction with line managers for input into the Workplace Skills Plan (WSP)
• Facilitates training programs as required including new employee induction and performance management training
• Develops and updates training material as required
• Works with transformation to meet the BBBEE Skills Development score targets
• Schedules training that fits with the business cycles and production planning and works with line management to ensure business continuity
• Assist with apprentices, interns, in-service trainees and/or graduates with L&D to ensure completion of all documentation and proper engagement from line
• Assist in preparing training proposals detailing roll out plan for Business Unit is in place with Service
• Providers and signed off with L&D approval

Performance Management and Appraisals

• Assist with monitoring the Business Unit Performance Management process, including the completion of good quality IPA’s, one-one-ones, mid-year, and year-end reviews
• Provides all parties timeously with the relevant and accurate HR documentation with regard to performance management and appraisals

Recruitment and Selection

• Assist in ensuring a fair and consistent recruitment practice that is aligned to the EE Act
• Develops and ensures an effective induction process is implemented for new recruits
• Assist in ensuring that the recruitment process is understood and properly communicated to line managers
• Ensures proper approval prior to commencing recruitment through the requisition process on SAP
• Advises line managers and Recruitment to complete an accurate job profile, advertisement, package parameters and any other relevant documentation
• Advises line managers on how to fill vacancies by providing HR insight, support and facilitating the interaction with Recruitment
• Oversees the scheduling of interviews with line managers and discuss the long and shortlists with line managers and Recruitment and interviews applicants (excluding leadership roles) together with line managers
• Advises Recruitment of successful applicants and completes the necessary engagement documents
• Oversees on-boarding of successful candidates by ensuring that all the required documents are completed and signed and returned to HRSS and that all new employees are scheduled on induction
• Advises new employees of all benefits during sign-on

Employee Assistance Programmes (EAP) / Wellness and Staff events

• Provides input and suggestions to the HR Manager when setting up the employee Wellness plan, including the ongoing communication of the ICAS offering
• Oversees the annual EAP / Wellness and staff events
• Provides all parties timeously with the relevant and accurate HR documentation around EAP / Wellness programmes
• Chairs canteen committee meetings
• Develops a proper staff communication process detailing what needs to be communicated and how it should be communicated, including the use of the intranet
• Oversees the site communication process ensuring appropriate news is provided, provides content and proofreading for the notices, newsletters and ensures timeous distribution and display of material

Experience

• 5 years’ HR generalist experience
• Experience working in a unionised environment essential
• Experience working in a fast-paced manufacturing environment advantageous

Qualifications

• 3 years National Diploma / Degree in Human Resources or Industrial Psychology
• Further courses or certification in IR would be highly advantageous

Additional Requirements:

• Knowledge of HR Policies and Procedures
• Knowledge of Interviewing and Investigation skills
• Knowledge of interaction between HR disciplines
• Knowledge of Financial processes
• Computer Literacy (MS Office) and Outlook
• Knowledge of Labour Legislation

Competencies:

• Thinking Analytically
• Building Relationships
• Working Together
• Meeting Deadlines
• Attention to Detail
• Planning & Organising
• Keeping Commitments
• Taking Initiative