Graduate and Experience Jobs at WastePlan

Job Summary       
Assist with welding and manufacturing cages, bins and stands. Ability to assist with ad-hoc maintenance and repairs. 

Responsibilities 

• Reading drawings and taking measurements to plan layout and designs
• Determine the appropriate welding equipment or method based on requirements
• Set up components for welding according to specifications (e.g., cut material with angle grinder / bench grinder to match measurements)
• Operate angle grinders to prepare components that are to be welded
• Align components using clamps and corner clamps, rulers etc.
• Weld components using manual or semi-automatic welding equipment in various positions (vertical, horizontal or overhead)
• Repair machinery and other components by welding pieces and filling gaps
• Test and inspect welded surfaces and structure to discover flaws
• Maintain equipment regularly to meet health and safety requirements

Requirements

• Minimum Matric (Any N level studies will be advantageous)
• Proven experience as a Welder
• Experience using a variety of welding equipment and procedures
• Experience in using electrical or manual tools
• Ability to read and interpret technical documents and drawings
• Knowledge of relative safety standards and willingness to use PPE
• Deftness and attention to detail
• Proficient in English

Employment will be implemented in accordance with the Employment Equity Act.
Only Applicants considered for the role will be contacted.

Closing date: 26th June 2023

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ob Summary      
To provide the necessary administrative and support assistance required between Finance and Operation department.

Responsibilities

• Provide full communications and administrative (PO’s systems, waste manifest, supplier invoices, secure office, etc) support to the departments
• Complete supplier credit applications and administration around it
• Perform data-entry, documentation, printing and filling duties
• Assist on any ad-hoc tasks as required by the department
• Communicate with department head on work status and internal issues that arise

Requirements

• Grade 12
• Relevant Finance qualification

Employment will be implemented in accordance with the Employment Equity Act.
Only Applicants considered for the role will be contacted.

Closing date: 30th June 2023

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Job Summary
To provide efficient and responsive administrative, organizational and logistical support to the Managing Director, assisting him to prioritize his time. To provide proactive support to the MD across all areas of responsibility in order to facilitate excellence in execution and ensure effective office management. 

Responsibilities
 
Administrative assistance

• Provide a high level of confidential service and administrative support to the Managing Director
• Manage and maintain the Managing Director’s diary
• Schedule meetings with clients, the Managing Directors’ direct reports and the committees and groups to which he is a member
• Ensure guests meeting with the Managing Director are received hospitably
• Filter general information, queries, phone calls and invitations to the Managing Director by redirecting or taking forward such contact as appropriate
• Keep and maintain an accurate record of documents and correspondence
• Prepare correspondence on behalf of the Managing Director, including the drafting of general replies
• Preparation of reports as required for Board, EXCO and reporting meetings
• Assist the Managing Director with monthly B-BBEE reporting and ensure compliance on procurement of goods and services
• Compiling and timely submission of reports as requested
• Assist in compiling and submission of tenders
• All general assistance with filing, scanning, copies, etc.
• Coordinate and arrange travel and accommodation requirements and provide itinerary as required
• Identifying system improvements and innovations that may result in more efficient and effective work processes
• Carry out any other duties which may be required within the overall function of the job

Meetings administration

• Schedule and arrange all meetings as required
• Make boardroom and conference call bookings as per procedures
• Prepare agendas, attendance registers and minutes for meetings as required and filing of these documents after meetings
• Collate and distribute all documents ahead of the meetings
• Ensure action points for the Managing Director on all meeting minutes are recorded and actioned on time and appropriate feedback is given to relevant parties

Office management

• Manage and oversee all office functions and responsibilities
• Management and supervision of employees reporting to you (training and development, appraisals, monthly meetings, etc.)
• Ensure effective cost recovery from all sublessees in the building
• Renewal of sublease agreements and adjustment of recoveries accordingly
• Effective procurement and stock control of office supplies and stationery
• General repairs and maintenance (including carpet cleaning) – request quotes and ensure queries are attended to and resolved
• Assist with any other operational requirements and queries and ensure issues are resolved satisfactorily
• Liaise with clients, suppliers and other staff in a professional and courteous manner
• Arrange events and functions and arrange catering for these events as required within the budgets allocated
• Any other duties that may be required for the efficient running of the office

Requirements

• Minimum Matric. A relevant Diploma or Degree will be an advantage
• Minimum 5 years working experience in a similar role
• Relevant qualifications and experience, knowledge and skills
• High proficiency in Microsoft Office is essential
• Valid driver’s license and own reliable transport is essential

Employment will be implemented in accordance with the Employment Equity Act.
Only Applicants considered for the role will be contacted.

Closing date: 30th June 2023

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Job Summary       

• Ensure that all sites and personnel are run as productively and efficiently as possible. Ensure maximum recycling extraction to assist with profits. Act as the contact person between the clients, head office and the operations department to ensure client satisfaction. Ensure that all administration responsibilities, policies and procedures are implemented according to the code of good practice.

Responsibilities
Operational management

• Planning of personnel for each site in order to meet SLA requirements and financial targets
• Recruitment and appointment of personnel as per the company policies and procedures
• Plan equipment and lay-out on site, as per the SLA agreement for the sites
• Ensure that all sites have the correct stock, consumables and that the equipment is in good condition
• To be well informed regarding the agreed SLA of each client and site
• Oversee and ensure that all sites are clean, productive and operational

Transport

• Planning of cage and bin collections to adhere to site requirements
• Liaise with the Transport Controller and service providers regarding the collection of recyclables
• Collect and deliver service delivery notes to the finance department
• Report any problems to the Operations Manager

Client relations

• Liaise with clients to ensure customer satisfaction
• Maintain effective operations, productivity and efficiency, to ensure profitability on sites
• Meet with clients to address previous / new issues, provide feedback on improvements and reporting on aspects of interest
• Provide written communication / feedback to the Operations Manager regarding client relationships

Personnel management

• Induction and training of all staff as per the company policy and procedure
• Responsible for the appointment of staff, to adhere to the clients SLA
• Ensure that staff adhere to the company rules and regulations regarding resignations
• Ensure all staff members are working according to the Code of Conduct and as efficiently and productively as possible
• Set up meetings with staff and HR, when a staff member needs help or performance management
• Address staff grievances as per the grievance policy of the company
• Disciplinary action: execute the disciplinary process as per the company disciplinary policy and procedure
• Weekly update of Secure Office payroll with working hours / days, absenteeism and leave, (in preparation for payroll) and ensure that all numbers are accurate

Administration responsibility

Daily reports on:

•  Absenteeism (complete the Secure Office attendance register) / concerns / relieve staff / IOD’s / damages / non-collections / complaints

Weekly reports on:

• Site visits / staff leave forms / IOD’s / operational feedback

Monthly reports on:

• Site profitability sheets
• Site register capturing / verification of all data as required for the completion of the profit and loss cost report

Month-end payroll duties:

• Appointment and resignation reports
• Ensure the site data is captured correctly by staff members and deliver the slips to the data department

SHEQ responsibilities

• Ensure that all staff has the correct PPE
• Ensue that staff is trained on the OHS regulations
• Ensure that each site SHEQ files are complete, updated and on site
• Ensure that all staff has been trained on site, where dangerous equipment is used

Requirements

• Minimum Grade 12 (tertiary qualification is advantageous)
• 5 years’ working experience
• Experience in the waste management or recycling industry
• Valid driver's license
• Computer literate
• Passion for working with people
• Desire to serve customer needs, do what is best for the team and to treat all employees with respect and dignity
• Strong communication ability in English; knowledge of additional languages is advantageous
• Ability to work independently while remaining true to company policies and procedures
• Sales and negotiation ability
• Operational skill: establishing and managing operations at various client sites
• A willingness to, at times, work on holidays / weekends / evenings if operations require it

Employment will be implemented in accordance with the Employment Equity Act.
Only Applicants being considered for the role will be contacted.

Closing date: 23rd June 2023

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Job Summary
Collect, process, and approve waste manifests, weighbridge slips and supporting documentation for all vendor sales, commercial and residential collections. Ensure all data is processed, approved, accurate and trustworthy. Confirm that all data required documents are completed in full. Complete the monthly waste stream reports for clients or assist with these reports. Attend to all incoming internal and external queries on the data reports.

Responsibilities
 
Collecting and processing of documents

• Coordinate and assist with the gathering of manifests, weighbridge slips and other documents from both internal and external parties
• Ensure all required information and signatures are completed and clearly visible on the required data documents
• Ensure daily follow-ups on outstanding documents are conducted
• Ensure all outstanding collections and manifests are followed up on and resolved on a daily basis
• Escalate any data related concerns immediately

Capturing and approval of data

• Capture (or assist with capturing) and approve all commercial, residential and vendor waste stream transactions and supporting documents for the region electronically
• Ensure this is done within the allocated timeframe
• Ensure that all required manifests, weighbridge slips and other required documents linked to waste stream transactions are electronically available

Data management and verification

• Resolve or confirm all reported waste stream discrepancies for data entities in the region
• Confirm the monthly waste stream statistics for each data entity in the region, by the required client reporting date, or by the 10th of the new month (whichever comes first)
• Assist with verification and confirmation of the monthly waste stream rebates for each management account in the region, by the required client reporting date or by the 10th of the new month (whichever comes first)
• Alert your supervisor and manager of any suspected discrepancies, inconsistencies, process deviations or possible instances of theft and fraud
• Escalate unresolved or unattended queries to your supervisor within a maximum of 7 calendar days

Reporting and communication

• Send out client waste stream reports according to their respective due dates and requirements
• Respond to and follow up on reporting requests and queries, both internally and externally

Secondary duties:

• Assist with any general data-related duties as and when required
• Assist with the Supervisor’s duties as and when required and when the Supervisor is absent or otherwise unavailable

Requirements

• Minimum degree / diploma in finance, statistics, business administration or a data / information related tertiary qualification
• High proficiency in Microsoft Office is essential
• Possession of a valid driver’s license is a bonus

Employment will be implemented in accordance with the Employment Equity Act.
Only Applicants being considered for the role will be contacted.
                                             
Closing date: 23rd June 2023

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Job Summary 
To develop, institute and maintain an integrated SHEQ management system.

Responsibilities

Developing an integrated SHEQ management system

• Effectively engaging with department heads in the region for a coherent and adaptable SHEQ system at all levels
• Assist the National SHEQ Manager in developing and maintaining the company’s integrated SHEQ management system, in line with ISO 14001, ISO 45001 and ISO 9001 accreditations

Instituting and maintaining a SHEQ management system, in line with ISO-compliant integrated management systems (ISO 14001, ISO 45001 and ISO 9001)

• Ensuring all sites are appropriately licensed with the relevant government bodies from national, to provincial and local authorities
• Inspire and track implementation of the company’s SHEQ policy and plan
• Maintain an updated hazard and impact / risk register as part of an integrated HIRA
• Address high-risk areas with management
• Monitoring and tracking of compliance with the SHEQ system, both internally as well as externally concerning our suppliers and contractors
• Identifying non-conformances and actioning appropriate measures to address the issues
• Ensure that all incidents, accidents, near misses and unsafe acts are reported, investigated and preventative actions are implemented
• Monitoring and reporting on SHEQ performance, both internally and externally, with the aim of continual improvement
• Communicate with the applicable authorities where necessary

SHEQ communication and awareness

• Communicating with the Managing Director and all department heads, concerning SHEQ management
• Communication and support to management regarding SHEQ policies, continuous improvement plans and procedures
• Responsible for environmental as well as other SHEQ awareness modules in employee induction sessions

Daily and monthly tasks / checks

• Develop and write SOP’s and work instructions when required
• Undertake HIRA’s when applicable and record to prevent and mitigate risks as identified
• SHEQ committee meetings: make sure that the highest responsible person per area chairs meetings and act as a co-opted member in all SHEQ meetings
• Ensure effective document and data control
• Safety files for commercial sites: make sure that all information and documentation is current and relevant
• Conduct client site inspections within the Western Cape region
• Make sure that all IOD’s and first aid cases are reported and recorded (assist in providing HR with the relevant documentation)
• Investigate all incidents and accidents and ensure preventative and mitigation measures are implemented
• Conduct internal audits for sites: ensure matters are closed out and communicate effectively with management on the audit findings
• Ensure that all legal appointments are signed and current
• Plan and assist with emergency evacuation drills and record outcome
• Training: schedule training for SHEQ related functions (ensure training is kept valid and current)
• Compile consolidated SHEQ month end report

Requirements

• 3-year tertiary qualification or degree, diploma, (NADSAM, NEBOSH or similar)
• ISO 14001, 45001, 9001 qualifications advantageous
• Auditing and Training qualifications advantageous
• Thorough working knowledge of South African HSE Legislation
• Previous experience with environmental permits and licensing advantageous
• Minimum 3 years working experience in a similar role
• High proficiency in Microsoft Office is essential
• Valid code 8 driver’s license and own reliable transport (Regular travel within the Greater Cape Town Area is required)
• Must be well presented and professional

Employment will be implemented in accordance with the Employment Equity Act.
Only Applicants being considered for the role will be contacted.

Closing date: 30th June 2023