Hot Job Openings at Shoprite Group of Companies

Job Objectives

• Completing export commercial invoices 
• Completing and submitting bill of entry/ EDI submissions to SARS customs 
• Completing cross border documentation 
• Resolving SARS queries 
• Creating and submitting VOC's 
• Occassional weekend work to process documentation 

Qualifications

• Grade 12
• Diploma or Course in Customs will be advantageous 

Experience

• Minimum of 3 years experience within the Freight Industry 

Knowledge and Skills

• Computer literacy 
• Passion for Numbers 
• High level of accuracy and attention to detail 
• Comfortable working within a team  
• Excellent communication skills 
• Quality orientated. 

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Job Objectives

Employee Centric Delivery

• Providing administrative support and processing retirement, death, and disability claims.
• Liaising with relevant Fund Administrators as well as internal divisional offices and stakeholders.
• Providing administrative support across the Group Pension portfolio, in accordance with the Pension benefits policies and procedures.
• Adhering to legislative as required by the benefits function.
• Escalating concerns or challenges relating to Pension administration and processing immediately to ensure an efficient flow of work is maintained.
• Coordinating the resolution of queries related to Pension related activities.
• Providing information on how the Pension funds work and empowering the Service Desk with relevant first line inputs to build the capacity within the Service Desk.
• Registering new applications, processing, and communicating outcomes, facilitating the transactional activities associated with the Pension portfolio and related requirements.
• Compiling and updating documents as required. Capturing, loading, and processing of relevant documents on relevant systems. Maintaining databases on Excel.
• Maintaining filing and recording all required administration on systems for reference and auditing purposes.
• Making use of official templates and systems for correspondence, memo, and related administrative activities.
• Updating and maintaining People data in accordance with data standards - Extracting statistical information from SAP and maintaining statistical updates.
• Ongoing screening of incoming correspondence and addressing according to level of priority for and within the Pension portfolio activities.
• Participating in Pension fund or related projects and other adhoc activities.
• Ensuring work is completed according to the sequence required and agreed prioritisation.

People (Self, Team & Organisational)

• Participating in, and aligning with the Benefits team to deliver solutions and services to the business.
• Participating in various team activities that foster an innovative, agile and employee centric culture where employees are supported, empowered and valued.
• Participating in various team activities that foster a wellness culture to ensure that the Benefits team mentally, physically and emotionally feels supported.
• Participating in the enablement of a culture of open and transparent communication within the Benefits team.

Financial, Reporting & BI

• Ensuring accuracy in data input and relevant reports as applicable to the Benefits team.
• Using official data sources to inform administrative outputs.
• Assisting with compiling basic reports for input to broader Benefits and/or People team requirements.
• Consolidating basic costs or data as required by the Benefits Pension function.

Governance & Compliance

• Ensuring compliance with relevant labour relations frameworks and legislation.
• Ensuring compliance to organisational and legislative governance frameworks and standards including the H&S requirements and POPI Act.
• Identifying and mitigation of Pension Administration risks.

Future-Fit

• Participating in the integration and effective flow of work with other service areas and business.
• Identifying opportunities for continuous improvement in Pension administration service delivery.
• Suggesting or sharing ideas related to relevant Buying Card, Edu Loans & Long Service Awards functional technology requirements where required.

Qualifications

• Diploma in Administration or equivalent - (beneficial).
• Grade 12, National Senior Certificate - (essential).

Experience

• +2 years in an Administrative Benefits role with exposure to supporting the processes related to Pension or similar benefits offerings in a Group structure - (essential).
• Demonstrable exposure to the death claim investigations and related administration – including but not limited to the engagement with various stakeholders during the process - (preferred).
• Experience within the FMCG, retail sector or similar - (preferred).

Knowledge and Skills

• Connecting & Initiating - Works cooperatively with others and effectively manages disagreements. Works as part of a team and collaborates with others. Invites input and suggestions from colleagues. Shares information that may be useful to others. Handles conflict situations in a constructive way. Makes proactive decisions but refers to others when necessary. Takes responsibility for own work or projects. Gets involved in projects without being prompted and takes on additional responsibilities. Takes initiative to update own knowledge base and skillset.
• Executing & achieving - Identifies what needs to be achieved. Establishes priorities and manages time effectively. Creates clear action plans including tasks and timelines. Takes account of possible changing circumstances. Monitors own progress to ensure the accurate and timely completion of work. Sets realistic goals for themselves. Clarifies task requirements and expectations for delivery. Monitors activity to measure progress against set timelines. Ensures tasks have been completed in line with expectations.
• Responding & adapting - Remains productive and maintains high levels of performance in a pressurised environment. Remains calm and composed in stressful situations. Is able to maintain focus in pressurised environments. Maintains a positive outlook believing challenges can be overcome. Perseveres despite setbacks, not giving up prematurely. The ability to embrace uncertainty and adapt swiftly to changing situations. Is comfortable working with ambiguity. Adapts to new information and changing conditions. Demonstrates a willingness to change ideas or perceptions based on new information or contrary evidence.
• Analysing & Innovating - Works through the relevant details and facts. Makes connections in information identifying how different aspects of a problem are related and possible causes within the context of their role and function. Recognises the need for additional information and works to obtain it. Develops alternative approaches to the prevailing processes. Modifies and adapts current methods and approaches to better meet needs. Displays curiosity and an openness to new ideas. Takes accountability for embracing new processes, methods or systems that are introduced.
• Performance & output alignment - Interprets individual performance data to identify areas of poor performance. Co-creates individual performance improvement plans. Aligns functional activities and outputs to the broader People team. Seeks to continuously improve.
• Human Capital administration, policies & procedures - Understands the HC administrative processes to process employee data. Generates People orientated documentation in support of HC processes. Understands the regulatory and policy requirements to maintain and keep employee files and records. Understands the importance of maintaining confidentiality when working with employee information.
• Benefits knowledge - with reference to Pension Administration: retirement, disability, and death administrative processes.
• Processing - Uses the required system within this process. Knows the company process requirements with regard to keeping relevant logs, files and records up-to-date and accurate. Knows the requirements for accurate reporting on process outputs. Knows how to maintain compliance with policy and process requirements.
• Governance & ethical behaviour - Applies the Governance Policy, Code of Conduct and ethical behaviour. Responds to feedback and non-compliance and implements suitable corrections.

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Job Objectives

• Stock Management
• Meal Preparation
• Quality and Hygiene Control
• Team Management
• Administration / General
• Customer Service

Qualifications

• Matric - essential
• Chef Qualification/Hotel School Management - essential

Experience

• Chef experience - essential
• Team management - desirable
• Work scheduling - desirable
• Stocktaking - desirable

Knowledge and Skills

Essential

• An understanding of produce and ingredients.
• Relevant legislation regarding food health and safety.
• Food preparation and food service management methods and techniques. 
• Food values, nutrition and uses for left over food
• Health Hazards in food preparation and service and precautionary measures

Desirable

• Retail knowledge
• Scheduling
• Planning and modifying menus

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Job Objectives

• Compile monthly on hold list for all accounts
• Assist with supplier queries via email and phone calls and keep ZAPCOM updated.
• Investigate and effectively facilitate corrections to be done by DAO’s on supplier transactions for payment.
• Investigated duplicate supplier invoices on accounts under his/her control and email suppliers to resolve it.
• Filing for audit purposes.
• To perform ad hoc administrative tasks - as required.

Qualifications

• Grade 12 with Accounting
• Diploma in Accounting

Experience

• At least 3 years working experience in an Admin / receiving environment is essential
• Exposure to E-mail, Microsoft office & SAP desirable

Knowledge and Skills

• Knowledge of documents involved in the creditors’ environment, e.g. statements, invoices, EFT’s remittances, etc.
• Basic knowledge of reconciliations will be advantageous
• Understanding of procedures and risks related to payment processes
• Accounting knowledge (debtors & creditors)
• Fully bilingual (English and Afrikaans)

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Job Objectives

Month-end payment and reconciliation responsibilities 

• Perform various aspects of the end-to-end payroll accounts cycle at various times, including but not limited to payroll-related general ledger accounts, processing the payments to the relevant third parties, as well as identifying, resolving and escalating discrepancies accordingly. 
• Ensure that the correct payroll deductions on SAP Human Resources correspond to the general ledger payroll accounts on SAP Finance. 
• Process payroll payments to relevant third parties timeously. Assist with third-party queries relating to payroll payments e.g. SARS, pension funds and Unions.  
• Completing and submitting monthly EMP201s on SARS e-filing including resolving SARS-related queries.  
• Completing and reconciling monthly Pension fund statistics. 
• Discrepancies are identified, followed up, resolved, and communicated to payroll for corrective action before the payroll closes for the month. 
• Monthly reporting of payroll payments and the status of reconciliations. 
• Ensuring timeous clearing of accounts, posting of journals and invoicing of subsidiaries.  
• Reconciling of Ex-staff Debt to Company data and GL account. Assisting with the administration of queries and projects.  
• Perform ad-hoc administrative tasks as required. 

Qualifications

• Degree or diploma with accounting or equivalent (essential). 

Experience

• 1-3 years relevant experience in an accounts officer, financial, or similar role (essential).
• Exposure to SAP (preferred).
• Exposure to and an understanding of corporate and retail-orientated environments (preferred). 

Knowledge and Skills

• Working knowledge of Microsoft Office 365 Outlook, Word, Excel (essential).
• Working knowledge of the below areas (essential):
• Procedures and risks related to payment processes.
• Basic knowledge of reconciliation.
• Accounting knowledge.
• Internet banking.

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Job Objectives

• Engage actively in delivering innovative Fresh Foods products, ensuring they drive innovation, enhance core growth, maintain consistent high quality, provide value for money, and ultimately surpass our customers' expectations. 
• Ensure alignment with the overarching product development process within Fresh Foods, ensuring that product ranges are developed in accordance with agreed-upon product direction while adhering to brand values. 
• Take charge of and support the product development process across all aspects, including recipe development, conducting factory trials (which requires traveling), drafting specifications and costing, packaging, negotiating costs with buyers, and product launches. 
• Conduct continuous product, consumer, and competitor research, providing input and implementing various supplier strategies, including reformulating existing products for enhancement. 
• Collaborate with cross-functional teams in commercial, technology, and planning to launch competitive and profitable ranges. 
• Provide essential inputs for packaging development requirements, collaborating with the Packaging and Marketing Department on concepts, packaging, and the new product development process. 
• Collaborate with the technical team to establish and continuously enhance quality standards and technical product specifications through local and international benchmarking to ensure compliance. 
• Foster and enhance the relationship with the production team to uphold quality standards, internal systems, process flows, and traceability from raw product receipt through production to finished goods. 
• Cultivate sustainable, mutually beneficial long-term relationships with suppliers to acquire the best products and inputs. 
• Interface with the Quality Assurance Department regarding GMP, HACCP, ISO standards, specifications, customer complaints, and other quality matters. 
• Offer ongoing factory support to address any product-related technical challenges and improve production processes. 
• Delivering innovative bakery and confectionary products. 
• Manage product development process and timeline across all aspects, including recipe development, conducting factory trials (which requires traveling), drafting specifications and costing, packaging, negotiating costs with buyers, and product launches

Qualifications

• Qualification at a Culinary School (preferred) or BSc - Consumer/Food Science or BTech - Food Technology and/or other relevant Nutritional Sciences, Dietetics and Culinary related or equivalent 

Experience

• Minimum 3 years experience in a similar role (Product Development / Production / Technical Specification / Quality Control) 
• Development experience within the mentioned categories will be advantageous. 

Including experience and exposure: 

• 2-3 years Product Development in a foods FMCG manufacturing / production environment - preferably in fresh foods. 
• 1-2 years exposure to developing food products from inception, through production to the launching stage, improving new and existing products (highly advantageous) 
• Computer Literacy - Gmail, Google sheets, Google Docs, Google Slides (preferred) 

Knowledge and Skills

• Self-motivated and driven with strong integrity - take accountability for actions and mistakes.  
• Inspirational teamwork –  a positive team member who serves the team and shows an appreciation for team morale and a healthy happy culture.  
• Amazing product flair - creating and managing Fresh Food products (user stories, acceptance criteria etc) 
• Understanding of food and the production process - a foodie - passionate about the production process including new products and refinement opportunities 
• Strong relationships - including interpersonal skills and EQ. Display a strong team spirit. Ensure that all individuals, team members, and stakeholders feel valued, motivated and equipped to deliver, develop and build a meaningful career in the team. 
• Commercial and financial acumen – basic understanding of the role this plays in the process 
• Collaborative partnering – build relationships both internally and externally. Open, honest and direct, is comfortable in giving and receiving constructive feedback. Think and act independently as well as collaboratively. 
• Operational efficiency – Diligently staying on top of the details and understanding how they fit into the big picture. Process driven and methodical. 
• Time management - ability to prioritise a high volume of activities simultaneously in a fast-paced unpredictable environment. Identify the urgent & important tasks and priorities to ensure delivery. 
• Innovative and solution-orientated – thinks outside of the box. Sound judgment, quick decision-making and the ability to generate both short and long term solutions that serve the flow of work and meeting deadlines. 
• Exceptional communication - approachable, adopt a range of influencing and negotiation styles to facilitate and deal with various scenarios internally and externally 

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Job Objectives

• Stock control
• Dispensing (under supervision of a pharmacist)
• Administration
• Housekeeping
• Frontshop service

Qualifications

Essential:

• Qualified as a Post Basic Pharmacist Assistant.
• Registered as a Post Basic Pharmacist Assistant with the South African pharmacy council.

Experience

• Two years+ experience working in a similar role.

Knowledge and Skills

Essential:

• Customer service orientated
• Dispensing knowledge
• Knowledge of dispensing systems and ordering systems

Desirable:

• Knowledge of Retail/ FMCG operations

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Job Objectives

INDIVIDUAL

• Dispensing

OPERATING RESULTS ACHIEVED THROUGH DELEGATED TASKS

• Pharmacy administration
• Housekeeping
• Stock control
• Customer service
• Sales
• Compliance
• Marketing campaigns

MANAGEMENT

• Operational work planning
• Priority setting and scheduling of staff
• Operational performance monitoring
• People and enabling capacity management/Resourcing
• Manage cross-functional relationships e.g. with Prescribers, Suppliers, Head Office, Store manager, Cash office
• Resolve escalated operational issues
• Budget management

LEADERSHIP

• Developing and tutoring of staff, interns and assistants
• Motivate and discipline team

Qualifications

Essential

• Bachelor of Pharmacy degree/ equivalent qualification 
• Registered as a pharmacist at the South African Pharmacy Council (SAPC)

Desirable

• Registered as a tutor

Experience

Desirable

• Experience in managing staff
• Experience working in a retail pharmacy environment

Knowledge and Skills

• Knowledge of Retail operations (Advantageous)
• Knowledge of dispensing systems and ordering systems
• Knowledgeable with regards to pharmacy legislation
• Knowledge of financial management principles and systems
• Computer literacy – MS Office skills
• Unisolv experience
• Marconi experience (advantageous)
• Effective conflict management skills
• Excellent interpersonal and customer centric skills
• Excellent organizing and planning skills
• High level of attention to detail

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Job Objectives

• Logging receiving and warehouse claims
• Liaise with buyers and suppliers
• Following up on claims and resolving within SLA
• Responsible for resolving customer related queries
• Assist in stock movement from Quarantine area back to the warehouse
• Process stock adjustment
• Process credit notes
• Liaise with telesales department regarding customer queries
• Assist in logging claims to supplier when needed
• Assist with supplier upliftment's
• Perform stock investigations relating to customer return queries
• Assist with other duties and departments in accordance with operational requirements

Qualifications

• Grade 12 qualification

Experience

• 1+ year experience in a similar role in a warehouse environment
• 1+ relevant admin work experience 

Knowledge and Skills

• Highly computer literate with capability in email, MS Office and related business and communication tools
• Excellent communication skills– fluent in English and at least one other official language
• Meticulous attention to detail
• Ability to accurately follow instructions
• Works well under pressure and meets tight deadlines