Hot jobs at Department of Public Works and Infrastructure

REQUIREMENTS :

• A minimum of three-year tertiary qualification (NQF Level 06) in Human Resource Management, Human Resource Training and Development, Public Management, Public Administration, Management Services, Labour Relations or related. A relevant functional experience in Human Resources Management at a Junior managerial level (Assistant Director equivalent). Valid driver’s licenses.

DUTIES :

• Manage the Human Resource support services and the implementation of all the Human Resource policies, procedures and relevant prescripts. Manage the effective implementation of recruitment and selection policy and procedures. Manage the effective implementation of Performance Management Policy.
• Manage the coordination of Human Resource Development interventions and the implementation of Human Resource Development Policies and Programs. Manage the administration of service benefits and leave of staff in the province. Manage the implementation of sound labour relations and matters of mutual interest.
• Advise line managers and employees on all HRM related matters. Manage subordinates. Plan and allocate work accordingly. the implementation of Human Resource Development Policies and Programs. Manage the administration of service benefits and leave of staff in the province. Manage the implementation of sound labour relations and matters of mutual interest. Advise line managers and employees on all HRM related matters. Manage subordinates. Plan and allocate work accordingly.

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REQUIREMENTS :

• A minimum of three-year relevant tertiary qualification/ National Diploma (NQF 6) in Communication Science/Media studies or Journalism or Marketing. Relevant years’ experience at supervisory level. relevant years functional experience in internal communications, web (online) content management, media/public relations, and/or communication services.

DUTIES :

• Provide internal communication services for staff members. Make use of communication platforms such as the intranet, website, email, exclaimer, MS Teams, MS SharePoint, and other MS Office platforms to communicate internal messages. Develop content to be used in internal publications, posters and email banners.
• Proof-read and edit articles for internal publications and posters. Source out, develop and disseminate content for email banners, posters and publications. Create, develop and manage online content for intranet, website and social media. Manage and mentor interns and junior staff in the unit. 

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REQUIREMENTS :

• A minimum of three-year relevant tertiary qualification/ National Diploma (NQF 6) in Management Services/ Work Study/ Operations Management / Industrial Psychology.
• Relevant years’ experience on supervisory level within the Organisational Design field; Job evaluation Certificate. 

DUTIES :

• Develop and implement organisational design and job evaluation policies and guidelines that support high performing organisation. Interpret DPWI strategic goals, annual performance plans and reports and translate them into organizational design interventions. Develop and maintain the organisational structure and ensure alignment to the strategic plans of the department.
• Manage organizational design investigations in line with relevant prescripts. Implement and maintain job evaluation system and processes. Ensure jobs within the organisation are clearly described and aligned to the departmental objectives.
• Conduct regular audit on the organisational structure and recommend changes to make the organization more effective. Develop and maintain structural changes, Job descriptions and Job Evaluation databases. Implement change management interventions. Conduct workshops to create awareness on OD interventions. Manage and develop employees. 

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REQUIREMENTS :

• A minimum of three-year tertiary qualification (NQF Level 06) in Supply Chain Management/ Purchasing Management/ Business Management/ Economics/ Finance / Administration / Management Sciences. Relevant work experience in Procurement / Supply Chain Management. Experience in Construction or Infrastructure Procurement will be an added advantage. 

DUTIES :

Execute, facilitate, support supervise, and performance manage the following SCM functions -

• Demand: Conduct needs assessments by collecting and analyzing relevant data, categorizing commodities and confirming availability of funds, Coordinate and collate business/line functions’ and Regional inputs for procurement plans, Conduct a market and industry analysis, Identify/implement preference points system and appropriate goals per commodity in terms of preferential procurement policy objectives, Oversee; coordinate and advise on the process of drafting specifications/terms of reference and special conditions of contract. Acquisitions: ensure that the bid/quotation processes are compliant and fully executed within the requisite legislative and regulatory frameworks and stipulations. Provide and account for SCM administrative and technical support to ALL Bid Committees, systems and related structures.
• Ensure that procurement source documents are verified, standard bidding documents are compiled, captured and authorized in accordance with departmental policies and procedures and compliant with applicable legislative requirements, SCM Performance Reporting: Consolidate monthly Head Office and Regional Offices’ inputs to produce SCM performance reports against the Annual Performance Plan, Collate data; prepare reports and presentations for management use, Monitor and report on BBBEE/Preferential Procurement spending in terms of the Department’s targets and report on a weekly/monthly basis on performance against the Procurement Plan.
• Risk Management: participate, support and provide assistance in the conduct of the annual SCM Risk Assessment and development of the SCM risk universe, response plan and quarterly strategic/operational risk reports. Regularity Audit Support: Coordinate Internal and External Audit engagement processes, steer the SCM response process and provide analysis of audit queries, management responses and Audit conclusions. Ensure timeous reporting to Treasury and Auditor General (AG). Perform any other assigned duties in relation to the implementation of the Supply Chain Management system of the PMTE/DPWI. 

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REQUIREMENS :

• A Minimum of three-year tertiary qualification (NQF Level 06) in Supply Chain Management/ Purchasing Management/ Business Management/ Economics/ Finance / Public Administration/ Administration / Management Sciences. Relevant years of experience in Procurement / Supply Chain Management. Experience in Construction or Infrastructure Procurement will be an added advantage.

DUTIES :

Execute, facilitate, support, and performance manage the following SCM functions -

• Demand: Conduct needs assessments by collecting and analyzing relevant data, categorizing commodities and confirming availability of funds, Coordinate and collate business/line functions’ and Regional inputs for procurement plans, Conduct a market and industry analysis, Identify/implement preference points system and appropriate goals per commodity in terms of preferential procurement policy objectives, Oversee; coordinate and advise on the process of drafting specifications/terms of reference and special conditions of contract.
• Acquisitions: ensure that the bid/quotation processes are compliant and fully executed within the requisite legislative and regulatory frameworks and stipulations. Provide and account for SCM administrative and technical support to ALL Bid Committees, systems and related structures. Ensure that procurement source documents are verified, standard bidding documents are compiled, captured and authorized in accordance with departmental policies and procedures and compliant with applicable legislative requirements, SCM Performance Reporting: Consolidate monthly Head Office and Regional Offices’ inputs to produce SCM performance reports against the Annual Performance Plan, Collate data; prepare reports and presentations for management use, Monitor and report on BBBEE/Preferential Procurement spending in terms of the Department’s targets and report on a weekly/monthly basis on performance against the Procurement Plan.
• Risk Management: participate, support and provide assistance in the conduct of the annual SCM Risk Assessment and development of the SCM risk universe, response plan and quarterly strategic/operational risk reports.
• Regularity Audit Support: Coordinate Internal and External Audit engagement processes, steer the SCM response process and provide analysis of audit queries, management responses and Audit conclusions. Ensure timeous reporting to Treasury and Auditor General (AG). Perform any other assigned duties in relation to the implementation of the Supply Chain Management system of the PMTE/DPWI. 

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REQUIREMENTS :

• A minimum three-year tertiary qualification/ National Diploma (NQF level 6) in Financial Management or related qualification. Relevant years of experience in the relevant field. Basic understanding of PFMA, Treasury Regulations and property related legislations. A valid driver’s license.

DUTIES :

• Timeous processing of payments of accounts received from municipalities, service providers and landlords in respect of rates, municipal services and accommodation leased by the Department. Ensure that all property payments invoices are countersigned and authorized. Ensure that all payments comply with related prescripts, delegations and procedures.
• Provide budget inputs on property payments and liaise with clients regarding property payments. Compilation and rendering of accounts to tenants and clients in respect of accommodation and services provided by the department. Handling of queries from municipalities, service providers, property owners, tenants and clients. Monitor and follow up on outstanding balances on relevant accounts. Writing monthly reports. Assist in capturing of batches and general administration of the section. 

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REQUIREMENTS :

• A minimum three-year tertiary qualification/ National Diploma (NQF level 6) in Auditing / Financial Management / Supply Chain Management / Accounting. Appropriate years of experience in Supply Chain Management / Internal Control / Compliance Management / Auditing / Financial Management / Accounting.
• Knowledge of Property Industry, Financial prescripts (GAAP and GRAP standards), working knowledge of Government Financial systems (SAGE, ARCHIBUS, PMIS, WCS, LOGIS, BAS), Public Finance and Management Act, National Treasury Regulations (Directives and guidelines), ICT Procurement, Supply Chain Management Framework.

DUTIES :

• The effective implementation of internal compliance impacting on Finance and Supply Chain Management performance. Monitor whether finance and supply chain objectives are consistent with Government’s broader policy. Ensure that the Departmental SCM processes are aligned with those standards that support International best practice.
• Implement Finance and SCM processes, Standard Operating Procedure manuals, Delegations documents and identify opportunities for alignment with legislation. Communicate new prescripts from National Treasury. Identify and communicate internal control deficiencies. Identify potential risks. Provide support in the implementation of departmental loss control system. Manage acceptance of tenders by verifying completeness and correctness of documentation to ensure legally binding documents on respective parties. Verify by scrutinizing the bid/ contract documents for compliance. Perform pre and post audit procedures on bids awarded to identify instances of non-compliance.
• Conduct Assessments on reported cases of financial misconduct. Validate possible non-compliant transactions. Provide inputs to the report on non-compliant transactions. Compile the disclosure notes for Irregular Expenditure and Fruitless & Wasteful Expenditure to the financial statements. Compile monthly registers for Irregular Expenditure and Fruitless & Wasteful Expenditure. Audit coordination process between Auditor General and the Department (Main Account and Trading Entity).
• Receive information requests and audit queries from auditors and identify responsible branches / units for dissemination. Update records / schedules of requests and audit queries. Provide information requested by the auditors within agreed time. Follow up with branches / units on outstanding responses and requested information. Assist with arranging of Audit Steering Committee meetings and meetings between branch heads and the auditors. Assist with developing Audit Action Plan that addresses all the findings raised by auditors.
• Assist with inputs/update of the risk register. Provide administrative and supervisory services to support effective functioning of the sub-directorate. Maintain and report registers of pre/ post audit transactions and submit to supervisor. Administer the flow of information in and out of the office. Ensure adherence to developed and approved internal controls. 

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REQUIREMENTS :

• A minimum three-year tertiary qualification/ National Diploma (NQF level 6) in Finance Management or finance related. Relevant years of experience in the relevant field. Willing to adapt work schedule in accordance with office requirements Knowledge: Financial prescripts (GAAP and GRAP);
• International standards and property industry; Working knowledge of Government Financial Systems (e.g. PERSAL, PMIS, WCS, LOGIS, BAS) ; Knowledge and understanding of the Public Finance Management Act, National Treasury Regulations (Instruction Notes, directives and guidelines) and Supply Chain Management Framework; Tender Solutions Suites; ICT Procurement. 

DUTIES :

• Consolidate and check financial supporting information for planning purposes: Check and verify the necessary financial supporting documents required for the strategic and annual performance planning process. Check and verify the relevant financial information required in the evaluation and development of business and project plans. Consolidate the supporting information for various financial planning processes.
• Participate in the budget preparation process: Consolidate budget information for the completion of the Medium Term Expenditure Framework (MTEF) and Estimates National Expenditure (ENE) in compliance with National Treasury guidelines, Check and verify the monthly cash flow and adjusted cash flow against the estimates of expenditure/adjusted estimates of expenditure, Prepare, consult and implement the adjustment estimate process. Monitor the recording of adjustments on the accounting system and review the record of supporting documentation.
• Capture the budget and adjustments on the accounting system. Assess where rollovers are required, by reviewing expenditure against budget. Coordinate the Rollover requests and virement submissions including request for additional funding. Assess whether the approved rollovers are updated on the accounting system. Monitor and report on expenditure against the budget: Monitor the capturing of financial information on the monthly reporting templates. Consolidate, check and verify the information in the in-year monitoring reports for the department.
• Collate financial and non-financial performance information to be included in the annual report. Collate and capture information on interim and annual performance reporting templates and compile draft reports required for the interim and annual performance reporting. Notify responsibility managers on possible over/under spending. Request monthly /weekly expenditure report on BAS and SAGE to detect any misallocation allocation and ensure journals are processed for rectification.
• Liaise with programme managers regarding monthly expenditure reports analysis and advise accordingly in terms of PFMA. Provide administration support services to support the effective functioning of the Directorate: Provide logistical arrangement in the sub-directorate. Administer the flow of information in and out of the office. Compile schedules, invoices and financial statements. Prepare administration reports as required. Adhere to developed and approved internal controls. 

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REQUIREMENTS :

• A minimum three-year tertiary qualification/ National Diploma (NQF level 6) in Financial Management / Accounting/ Cost Accounting or related qualification. Relevant years of experience in a Financial Accounting environment. Knowledge of BAS and LOGIS. A valid (Code B or higher) driving license. 

DUTIES :

• Render goods and services expenditure management services - Authorise payments on BAS, SAGE and LOGIS. Administer suspense Accounts. Prepare, maintain and update a detailed payment register for all payments received and processed at Finance. Track and ensure that all payments are paid in 30 days. Ensure payments are adequately supported (e.g. order numbers, invoices). Prepare, capture and authorise journals. Prepare and process related journals. Resolve queries from regions (e.g. re-issues, re-submissions, recalls and cancellations). Maintain safe and proper document control for all financial source documents.
• Prepare monthly reconciliation of Financial Systems. Attend to queries from Clients, service providers, internal line functions, Internal Auditors and external Auditors (AGSA). Keep regions regularly updated. Safekeeping and monitoring of documents in the batch room. Provide inputs for the Interim and Annual financial statements. Collect and process information to determine expenditure against budget. Ensue correct classification in line with GRAP. Respond to audit queries. Provide administrative and supervisory services to support effective functioning of the sub-directorate.
• Supervise the handling of logistical arrangements in the sub-directorate. Administer the flow of information in and out of the office. Supervise subordinates and ensure performance management and development. Prepare administration reports as required. Supervise continuous adherence to developed and approved internal controls. Provide support and guidance to line functions in relation to Financial Accounting processes and procedures.

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REQUIREMENTS :

• A minimum three-year tertiary qualification/ National Diploma (NQF level 6) in Supply Chain Management/Public Procurement /Purchasing Management /Public Management/Public Administration /Logistics Management /Financial Management or related. Relevant extensive experience in Supply Chain Management/ Demand and Acquisition Management. 

DUTIES :

• Provide admin support in the research and needs analysis for the Department. Collect and collate information for the Departmental Annual Procurement Plan. Provide support in the process of drafting specifications/terms of reference and Review Specifications and Terms of Reference (TOR) received.
• Provide secretariat support to the relevant Committees by Compiling accurate minutes of the proceedings of Bid Committees meetings and general admin. Implement Supply Chain Management policy and ensure that all procurement of goods or services is in accordance with relevant delegations and directives.
• Ensure that tender/ quotation documents comply with standard operating procedures (SOP). Keep correct records on SCM committee decisions in a form of minutes. Provide information for quarterly and annual reports. Provide information on Audit queries. Review receipting of goods and services rendered. Assist Head of the Unit with all Procurement related functions and also perform any other duties in relation to the implementation of SCM policies.

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REQUIREMENTS :

• A minimum three-year tertiary qualification/ National Diploma (NQF level 6) in Real Estate Management/ Property related qualification. Relevant experience in the field. A valid driver’s license.

DUTIES :

• Provide administration support to achieve an optimal utilisation of state properties: Administer cost determinations and verifications. Report on unlawful occupations and facilitate the clearing of state land. Introduce available properties to potential clients.
• Investigate the utilisation potential of state properties: Undertake site visits and conditions surveys to determine utilisation potentials. Assess the provisions of and remove restrictive conditions from title deeds regarding the utilisation of s Render general administrative support: Prepare and disseminate information to appropriate employees regarding contract status.
• Maintain the filing system with a file for each contract that includes original contract, all correspondence, changes/deviations, amendments, clarifications and payment schedules. Facilitate contractor meetings. Prepare all documentation to resolve disputes. Facilitate the rezoning of properties. 

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REQUIREMENTS :

• A minimum three-year tertiary qualification/ National Diploma (NQF level 6) in Property Management, Real Estate, Property Law or related qualification. Appropriate experience in Real Estate or Property Acquisition. Computer literacy.

DUTIES :

• Procure leased fixed properties or rights in fixed properties to be utilised by client departments, Keep track of the property market and its trends. Negotiate property purchases. View tendered or identified properties.
• Negotiate lease terms with Landlords and manage signing of lease agreements. Do site inspections to ensure optimal utilisation of leased buildings.
• Manage lease renewals to ensure that leases are renewed in time. Attend to both clients and landlords complaints in leased buildings. Perform general administrative duties within the office. 

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REQUIREMENTS :

• A minimum three-year tertiary qualification/ National Diploma (NQF level 6) in Public Administration/Public Management/ Project Management or related qualification.
• Experience in Office Administration/ Project Administration field. Computer literacy (MS Word, PowerPoint, Excel, and Outlook). 

DUTIES :

• Monitor and administer construction projects claims and payments: - Collect/ receive invoices from Registry Services. Capture invoice on Re-a-Patala system. Forward the invoice to the relevant stakeholders. Identify discrepancies related to payment certificates. Update payments on WCS. Keep the Project Manager(s) abreast with the budget adjustments as required.
• Attend, respond and redirect enquiries related to the project invoices and payments. Updating of WCS on daily basis. Provide projects administrative support services to the Chief/Construction Project managers: Administer office correspondence, documents and reports. Monitor, update and maintain the WCS and Re-a-patala database. Disseminate status reports on the development of the project. Handle queries from consultants and contractors. Liaise with stakeholders relevant to the office. Attend to audit queries.
• Render general clerical support services to the component: - Provide supply chain clerical support services. Monitor the communication and administer the flow of information and documents in the office. Maintain the filing system and records for projects documents and the unit where required. Maintain a leave register for the component. Provide financial administration support services. Capture an Render secretariat and logistical support service to the Committees and internal and external meetings: Arrange meetings and workshops for the unit with internal and external stakeholders.
• Prepare and type documents presentations and reports; Draft agenda and record minutes/decisions. Communicate to relevant role-players and follow-up on progress made. Compile submissions and reports. Ensures that travel arrangements are well coordinated. Complete and submit S&Ts forms’, update component expenditure. Handle telephone accounts and petty cash for the component. 

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REQUIREMENTS :

• A minimum three-year tertiary qualification/ National Diploma (NQF level 6) in Commerce, Real Estate Management, Project Management, Business Administration, Asset Management or equivalent qualification. 

DUTIES :

• Carry out the physical verification of immovable assets. Conduct and administer physical verification of immovable assets in line with IAR verification support tools.
• Identify and record improvements to state property in IAR. Correctly capture disposals in the IAR. Participate in the vesting of land parcels and endorsements of Title Deeds.
• Provide admin support for Immovable Asset Register projects. Ensure the safekeeping of all project documentation. Provide administrative support services to Immovable Asset Register Sub-Unit. 

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REQUIREMENTS :

• A minimum three-year tertiary qualification/ National Diploma (NQF level 6) in Financial Management or related qualification, with relevant experience in the field. Knowledge of the Public Finance Management Act 1999 and Treasury Regulations.

DUTIES :

• Capturing and authorization of payments on various transversal systems. Capture journals on BAS/SAGE, check payments for correctness. Capture inputs in the preparation of interim and annual financial statements.
• Update the 30-days payment report and render financial support to line function. Attend to queries from internal and external clients. Manage suspense accounts and prepare monthly reconciliations between business systems. 

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REQUIREMENTS :

• A minimum three-year tertiary qualification/ National Diploma (NQF level 6) in Supply Chain Management, Finance or Procurement or public Administration or related qualification. related supply chain experience.

DUTIES :

• Conduct needs assessments for the compilation of the Departmental Annual Procurement Plan; Liaise with relevant units to submit procurement plans; Collect and collate information from the relevant units; Check if the submitted information is accurate and complete; Liaise with relevant units for necessary follow-ups;
• Liaise with Finance regarding the availability of budget; Consolidate into procurement plan and table for approval by the accounting officer; Maintain complete and accurate requisition register-: Keep all records of end user procurement requirements in the Requests Register; Update the relevant data base.
• The provision of secretariat services to the relevant Committees -: Arrange committee meetings with all role-players; prepare attendance register, declaration of interest and signature documents; record and keep minutes; Attend to related queries; Receive and check all submissions to SCM committees. Check compliance on submissions to SCM committee; Keep correct records on decisions; Distribute adjudicated submissions to relevant units. 

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REQUIREMENTS :

• A minimum three-year tertiary qualification/ National Diploma (NQF level 6) in Town and Regional Planning, Property Law, Real Estate and/ or Property Studies/Public Administration or Law Degree; Appropriate experience within a property management environment. Knowledge of Department policies, procedures and processes regarding the disposals of State Immovable Assets will be added advantage. 

DUTIES :

• Conduct research to obtain information for the disposal of property and the compilation of reports. Conduct site inspections, Prepare information to be presented at the Provincial State Land disposals and Vesting Committee (PSLDVC) to support disposal of property. Implement the disposal process in terms of property donation, Servitude, removal of restrictive condition, long term lease. Provide admin support in redressing of the property ownership problem through Land Reform.
• Liaise with Regional Land claims Commission to check for claims against property to be disposed. Prepare submission to obtain concurrence from Minister of Rural Development and Land Reform. Prepare submission to obtain approval from Minister of National Department of Public Works & Infrastructure (NDPWI). Administer financial processes on the disposal of fixed assets. Keep an accurate Property Disposal documentation. Liaise with land owners and other stakeholders.

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REQUIREMENTS :

• A minimum three-year tertiary qualification/ National Diploma (NQF level 6) in Supply Chain Management/ Procurement / Public Management or Administration / Logistics Management / Financial Management / Business Management / Accounting with relevant extensive years of experience in Acquisitions Management / Supply Chain. Knowledge of Government procurement procedures and regulations.

DUTIES : The successful candidate will be performing the following duties:

• Implement Supply Chain Management policy and ensure that all procurement of goods or services is in accordance with relevant delegations and directives, Review Specifications and Terms of Reference (TOR) received, and Bid Registers, invite tenders and update the tender register, ensure compliance with SCM legislation and policies, Perform and facilitate all tender/ quotations administration transactions. Compile accurate minutes of the proceedings of Bid Committee meetings.
• Ensure advertising of bids on the Government Tender Bulletin and other relevant media, organizing briefing sessions, administer opening and closing of bid and quotation box, accurate recording of bids received and render secretariat services to the Bid Committees (RBSC, RBEC and RBAC) Maintain electronic and manual filling of bid documents, Monitor the validity of bids until award stage. Prepare scoring model/ tender recommendations.
• Ensure that tender/ quotation documents comply with standard operating procedures (SOP). Keep correct records on SCM committee decisions in a form of minutes. Provide information for quarterly and annual reports. Provide information on Audit queries. Review receipting of goods and services rendered. Assist Head of the Unit with all Procurement related functions and also perform any other duties in relation to the implementation of SCM policies. 

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REQUIREMENTS :

• Appropriate Trade Test in Electrical. A valid Driver`s License. Knowledge of Occupational Health and Safety Act 85, of 1993 and Regulations. Must have General knowledge of Electrical tools, equipment in the workshop. 

DUTIES :

• The successful candidate must be able to compile material quantities per project, will be required to maintain all Government Buildings including new work to government buildings, must be willing to work overtime if and when required, and compile progress reports on projects and monitor Tradesman Aid and Learners. Report directly to Artisan Foreman or Chief Artisan.
• Must have vast knowledge of Occupational Health and Safety Act 85 of 1993. It will be expected of the incumbent to participate in various expeditions including assisting other Regional Office if needs arise. 

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REQUIREMENTS :

• A minimum National Senior Certificate/ Grade 12/ equivalent qualification. Computer literacy including Microsoft Office (word, excel, power point). 

DUTIES :

• Provide general project delivery support. Draft correspondence as required. Coordinate documentation requirements on multiple concurrent projects. Print, photocopy and bind documentation folders. Maintain contractor and consultant database. Co-ordinate audits queries. Co-ordinate the submission of the monthly PMO report and keep record of PMO’s in filing system.
• Facilitate the processing of invoices for consultants, contractors and suppliers. Ensure compliance with invoicing requirements. Ensure payments authorisations. Render secretariat support service to the professionals’ committees and internal meetings.
• Arrange meetings and workshops for the unit. Prepare and type correspondence and documents. Render office administration support. Process forms and documents related to claim advances of staff attached to the office. Ensures that travel arrangements are well coordinated. Process subsistence and travel claims. Administrate leave arrangements. 

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REQUIREMENTS :

• A minimum National Senior Certificate/ Grade 12/ equivalent qualification. Valid Driver’s license will serve as added advantage. Knowledge of a financial environment will be advantages. 

DUTIES :

• Reporting to the State Accountant the incumbent of this position will take responsibility for: The main responsibility of this post relates to the safekeeping and management of documents (Batch Control) including the monitoring and controlling of the adherence to sound accounting and NPDW practices, prescribed policies and regulations in all transactions. Monitor and control all documents relating to the different transversal systems. Ensure correct allocation of expenditure and revenue.
• Draw financial and other BAS reports in support of the activities of the unit. It could be expected of the incumbent to assist in the budget formulation, compiling of a cash flow budget as well as the monthly reporting. As well as performing duties related to the cashier’s functions. 

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REQUIREMENTS :

• A minimum National Senior Certificate/ Grade 12/ equivalent qualification. Must have Knowledge computer literacy (word processing, spreadsheets, and presentation), Reapatala, Archibus, Wox4u and papertrail. Good verbal and written communication skills. 

DUTIES :

• Ensure co- ordination and record complaints. Ensure all complaints are recorded and attended to. Approve complaints on Archibus System. Update the status on Worx4u system using quotations. Capture quotation on the spread sheet. Follow up on quotations from work managers. Check quotation versus the complaint and calculations. Administer and capture payments.
• Capture approved fund on the system and forward to SCM for Order. Follow up on outstanding orders to be issued from SCM. Compile Accruals. Compile 415 forms with the reports and for forward to works managers. Receive 415 from control works manager forward to delegated Authority for fund approval. The incumbent will be responsible to perform office administrative activities and liaise with stakeholders relevant to the office.
• Prepare documents for meetings, presentations and reports and organize office logistical matters. General receptionist and make required transport, travel and accommodation arrangements. correspondence, documents and reports, draft and type correspondence and documents. Manage the flow of information and documents in the office and the communication to and from the office. Processing of forms and documents related to claims, payments, invoices and consultant fees relevant to office. 

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REQUIREMENTS :

• A minimum National Senior Certificate/ Grade 12. No experience required. Advanced communication (verbal and written) Sound organisational skill, Good people skill, Language skills.

DUTIES :

• Record, organise, store, capture and retrieve correspondence and data. Update registers and statistics. Handle routine enquiries. Make photocopies and receive or send facsimiles. Distribute documents/packages to various stakeholders as required. Keep and maintain the filing system for the component. Type basic letters and/or other correspondence when required. Keep and maintain the incoming and outgoing register of the component.
• Liaise with internal and external stakeholders in relation to procurement of goods and services. Obtain quotations, complete procurement forms for the purchasing of standard office items. Stock control of office stationery. Keep and maintain the asset register of the component. Assist with ordering of material and equipment from suppliers.
• Maintain a leave register for the component. Keep and maintain personnel records in the component. Keep and maintain the attendance register of the component. Arrange travelling and accommodation. Capture and update expenditure in component. Check correctness of subsistence and travel claims of officials and submit to manager for approval. Handle telephone accounts and petty cash for the component. 

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REQUIREMENTS :

• A minimum National Senior Certificate/ Grade 12. No experience required. Understanding of central registry environment. Completion of a Records Management or Archives course will be an added advantage. Understanding of records/ documents management, file plan, mail and courier service procedures.

DUTIES :

• Provide registry counter services: attend to client’s enquiries, handle telephonic and other enquiries received. Receive all mails, sort, register and dispatch mail. Distribute notices on registry issues.
• Postage and Mailing of departmental documents to various destinations and render courier services. Open and close files according to record classification system. Filing/ storage, tracing (electronically/manually) and retrieval of documents and files. Render administrative support, serving internal and external clients. Manage the receipt and distribution of documents. Receive, Verify and register invoices on Reapatala System.
• Drawing or downloading of Reapatala reports and filling thereof (electronically and manually) Operate office machines in relation to the registry function: open and maintain franking machine register, frank post and record money and update register on a daily basis. 

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REQUIREMENTS :

• A minimum National Senior Certificate/ Grade 12/ equivalent qualification. No experience required. Knowledge of: Able to work with Microsoft packages. Good understanding of EPWP. 

DUTIES :

• Collect EPWP projects data from the implementing public entities. Collect or receive data from the implementing departments, districts and local municipalities. Draft monthly and quarterly reports of all data collected.
• Verify and query missing data and errors observed during data collection. Provide effective data capturing of EPWP projects collected from implementing bodies. Capture data into the Integrated Reporting System and Infrastructure Management Information. Make regular backups of data.
• Provide information to components. Offer advice and guidance to public bodies on the process of capturing data and agree on deadlines for the capturing of required information. Render administration support to the unit. Monitor the communication and administer the flow of information and documents in the office.