Job Openings at Aspen Pharma Group

• Provide day to day processing of accounts payable transactions for payment authorisation.
• Provide administrative and general operations support, filing, report preparation and query handling services.

Accounts Payable Administration:

• Receive, review, and verify invoices.
• Sort, code and match invoices and capture for payment in accordance with approvals framework
• Ensure payment terms are strictly adhered to.
• Prepare payment requests and pay run schedules for approval.
• Reconcile creditor accounts and accounts payable transactions.
• Monitor accounts to ensure payments are up to date.
• Forward remittance advice to suppliers
• Track expenses and prepare expense reports.
• Assist with month-end closing and file all supporting documents.

Query Resolution:

• Maintain accounts payable filing system, follow up on missing documentation and ensure all documents are available.
• Investigate and resolve invoice discrepancies and queries.
• Check and confirm banking details with creditors.
• Provide supporting documentation for audits.

Operations Support:

• Work within policies and procedures
• Plan and prioritize own daily and weekly tasks.
• Provide information on resource requirements for work objectives.
• Check own work for accuracy.
• Use and report on the use of assets/ resources within area of responsibility, in line with standard procedures.
• Assist in gathering and capturing information for reporting.
• Compile standardized reports and consolidate documents.
• Communicate with employees and management, to assist and convey information.
• Provide general office/ administrative support.

Skills Required:

Background/Experience;

• 1 to 3 years’ experience in a financial administration environment
• Experience working with accounts payable.
• 2-year diploma in a financial / administration field

Specific job skills

• Computer literacy

Competencies

• Taking Action
• Meeting Deadlines
• Finalising Outputs
• Capturing Facts

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Overview

• Perform sampling, labelling and inspection of material. Perform routine testing and maintain good housekeeping.

Responsibilities:

Planning and Operational Support;

• Act as a technical/ subject matter resource
• Facilitate implementation of current processes
• Identify gaps in current policies and procedures
• Provide input into changes or improvements to processes, tools and techniques

Test Preparation;

• Handle materials in sampling areas according to SOPs
• Maintain good housekeeping in sampling areas
• Prepare reagents and solutions when required
• Prepare lab according to SOPs
• Prepare and maintain equipment, PPE and facilities
• Sample materials for testing according to SOPs and sampling plans
• Analyse samples to ensure compliance with specification
• Report any non-conformances/ compromised samples
• Document released test samples for customer consumption
• Label and release sampling material according to SOPs

QC Lab Testing;

• Perform routine testing on equipment according to SOPs

Stability Testing;

• Perform routine stability tests according to SOPs

Water Testing;

• Perform daily and weekly water testing according to SOPs

Package Testing;

• Perform routine package testing according to SOPs
• Examine labelling/ artwork and identify mislabelling/ breaches; report discrepancies
• Reporting and record-keeping

Document and file data according to SOPs and regulation
Update records and systems as required
Record and report results; OOSs to be reported to supervisor

Skills Required

Background/Experience;

• Grade 12 with Mathematics and preferably Physical Science or Biological Sciences
• 1-3 years laboratory experience

Specific job skills

• Comprehensive understanding of pharmaceutical testing methods, laboratory processes and procedures
• Good Laboratory Practice
• Pharmaceutical standards and compliance requirements
• Ability to interpret and implement policies, processes and objectives

Competencies;

• Information Gathering
• Interrogating Information
• Maintaining Accuracy
• Following Procedures