Job Openings at Gauteng Department of Economic Development

Requirements :

• Law degree (NQF level 7 recognised by SAQA) 3 – 5 years’ relevant experience in consumer protection environment.

Duties :

• Implement consumer protection plans, policies, frameworks, procedures, and systems. Give advice on consumer protection related matters. Prepare monthly reports (statistics and narrative on cases and evaluation thereof, determine status and monetary value) and report thereof. Assess complaints and prepare a preliminary assessment report. Conduct compliance monitoring inspections within the province to ensure business compliance with the consumer protection legislation.
• Gather information and provide inputs on consumer protection issues. Avail data for trend analysis.Receive and analyse complaints to determine its validity and to determine the required intervention. Investigate and mediate allegations of unfair business practice in accordance with relevant legislation. Issue first letter to the supplier within seven (7) workings of receipt of the complaint.
• Conduct physical inspections on the premises of the supplier. Conduct a formal mediation and conciliation session between the complainant and the supplier. Draft settlement agreements. Draft and issue detailed closing letters. Escalate and follow-up on unresolved cases. Draft investigation reports.
• Conduct further investigation on unresolved complaints as and when the need arise. Update the status and outcomes on the complaints management system. Upload relevant supporting documents while working on the case. Manage and maintain consumer complaints database.
• Engage with the public and stakeholders to handle questions that may arise during workshops. Collaborate with Consumer Protection Agencies to conduct unannounced inspections on the business premises of the suppliers for compliance purpose.

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Requirements :

• National Diploma/ Degree in Financial Management (NQF level 6 / 7 qualification as recognised by SAQA) 3-5 years' experience in the related environment and 3-5 years’ experience in junior management (at an Assistant Director Level) position within the Finance environment,

Duties :

• Execute follow ups on outstanding invoices, credit notes, etc. with relevant official (verbal follow up to be followed by a confirmatory email).
• Ensure that all contractual payments have a valid contract in place prior making payment. Authorize GRV’s to be captured for payments. Account for all invoices scanned and processed by the payment unit. Reconcile the payment proposal with disbursement report after each payment run and follow up on payments that did not go through the run. Ensure that all payments that have been rejected (EBT Rejection) at the bank due to closed bank accounts are re-issued on time.
• Ensure that all proof of payments is sent to all the paid suppliers after each payment run. Investigate reasons for non- payment within 10 days and prepare a monthly report. Identification of fruitless, wasteful, or irregular expenditure and ensure reporting of this. Ensure payments are processed and approved according to the delegations. Approval of sundry payments in line with delegations.
• Ensure payments are supported by relevant supporting documents. Safe keeping of payments batches and ensure information is available any time requested by different stakeholders. Ensure payments documents are scanned for safe keeping. Ensure payments are processed within 15 days in line with the provincial target (GPG). Ensure monthly payments suppliers reports are submitted to the Director, CFO and AO (HOD) for review, sign off and approval. 
• Ensure submission of supplier's payments reports (30 days payments reports) to the relevant Treasury (GPT) on time. Provide any relevant information requested by different stakeholders on payments of suppliers. Ensure funds are available on the bank account for payments of suppliers and employees. Manage audit queries from all authorised audits and queries from legislature.
• Attend to auditors requests and ensure submission of information requested by auditors on time. Review information to be submitted to auditors and ensure its correct. Handling and resolving all financial reporting and Accounts Payable queries and Adhoc responsibilities. Management of the petty cash box and ensure petty cash is always available for small office purchases. Ensure all petty cash purchases are supported by relevant supporting documents.
•  Ensure safe keeping of petty cash purchases documents. Ensure request for petty cash purchases are in in line with the petty cash policies. Review of monthly petty cash reconciliation. Ensure monthly petty cash reconciliation is signed the Director of the unit. Regular petty cash counts and petty cash spot checks as and when required/needed.
• Ensure end users return slips/proof of purchases for petty cash issued. Replenishment of petty cash, Avail petty cash documents requested by the auditors all the time. Preparation of Interim Financial Statements (IFS) and Annual Financial Statements (AFS). Liaise with relevant line managers to ensure Interim and Annual Financial Statements schedules are submitted to Financial Reporting on time.
• Review the Word and Excel IFS ans AFS prepared by the ASD and Senior Finance Practitioners. Ensure transactions, events and disclosure notes reported on the IFS and AFS are in line with the applicable Accounting Standards for the Department (GRAP Standard). Review of IFS and AFS supporting evidence and working paper files with relevant supporting documents as required by the relevant Treasury (GPT).
• Ensure all line items, transaction, events and disclosure notes on the IFS/AFS are supported by the signed/approved supporting documents by the relevant line managers. Review and ensure lead schedules for all items, transactions and disclosure notes on the IFS/AFS are accurate and complete. Submission of IFS , AFS and supporting working paper files to the Director for review.
• Ensure submission of Accuracy letters, IFS,AFS and working paper file to the CFO for review. Ensure submission of Accuracy letter for the IFS and AFS to the CFO and AO (HOD) for sign off and approval. Submission of IFS and AFS to the relevant Treasury and Auditor General on time as per submission date set by the relevant Treasury (IFS) and per submission date on the PFMA. Attend to issues and finding raised by the relevant Treasury and Audit Committee on the IFS and AFS.
• Ensure availability of all supporting documents and working paper files for IFS and AFS as and when needed or requested by the auditors. 5. Month end, year-end processes and processing of journals. Ensure all suspense accounts are cleared before month end and year end closure (especially the account that must zero balance). Ensure the team attend to the dashboard report sent by the relevant Treasury to allocate and clear balances reported on this report.
• Follow up with relevant department (e.g. cash book services, general accounting unit and statutory deductions at Treasury) to ensure trial balance account they are responsible for are attended to and cleared. Review of trial balance and ensure accuracy of the Trial balance before month end and year end closure.
• Review and approval of journals done by Financial Reporting unit and ensure they are accurate and processed correctly on the system. Send email for confirmation of month and year end closure to the relevant Treasury (GPT) after all necessary journals. Have been processed. Debt Management (Staff debts, inter-departmental debts and all other debts).
• Ensure all debts (staff debts, interdepartmental debts and all other debts) for the department are raised and accounted for on the accounting records for the department. Liaise with transversal debt administration unit at Treasury to get the status on staff debts recovery.
• Engage relevant staff members to sign off the debt recovery Persal deductions or to make arrangements for debt recovery payments. Ensure submission of staff debts creation documents and staff debts recovery documents to the transversal debt administration unit for implementation.
• Review and ensure payments for debts (both staff debts and inter-departmental debts) are allocated and accounted for correctly on the trial balance by statutory deduction unit at Treasury/E-Gov. Review and sign off the calculation for provision of bad debts prepared by the finance practitioner. Review and sign off of debts reconciliation prepared by the Finance Practitioner and ASD.
• Ensure all debts are supported by the relevant supporting documents. Ensure submission of all debts supporting documents to auditors as and when requested. Review on monthly inter-departmental debts confirmation letters. Ensure confirmation letters and supporting documents are submitted to the Director and CFO for sign off and approval. Follow up on inter-departmental debts to ensure recovery with relevant departments and entities.
• Escalate any long outstanding debts (staff debts, inter-departmental and other debts) to the Director and the CFO. Management of UIF Registers. (Unauthorised, Irregular and Fruitless and wasteful expenditure registers) Ensure UIF registers are updated by the details of all and additional reported UIF. Ensure matters of UIF reported on the registers are supported by relevant supporting documents.
• Ensure UIF registers agrees to the UIF IFS and AFS disclosure notes and Part E of the Annual Report. Ensure the status of the investigations, condonation and write off are updated on the UIF registers and supported by relevant investigations reports, condonation reports and write off approval. Review accuracy and completeness of the UIF registers. Liquor License fees Database Management.
• Preparation and review of GLB liquor license fees database. Supervise the process of ensuring that all exceptions in relation to the database are cleared.
• Review and approve necessary journals in relation to the database. Ensure the journals processed on the Trial Balance agrees to the database. Ensure unallocated deposits are cleared and minimal. Ensure accuracy and completeness of the Liquor License fees database.
• Management of staff. Manage and ensure that all officials under your span of control have performance contracts and reviews are done on a quarterly basis. Evaluate and monitor performance and appraisal of employees. Ensure capacity and development of staff.
• Enhance and maintain employee’s motivation and cultivate a culture of performance management. Manage leave for the employee reporting to the position and ensure unit deadlines are met. Handling and resolving all queries. Adhoc responsibilities

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Requirements :

• Degree in Economics/ Development Studies/ Development Economics/ Applied Economics (NQF Level 7as recognised by SAQA) 3-5 years’ experience in Junior Management (at an Assistant Director Level) position within the Policy / Strategy Development and project management Environment Honours in Development Economics would be an added advantage

Duties :

• Develop, review, and promote policy frameworks and strategies to ensure the development and maintenance of a comprehensive and tailor-made ecosystem for the manufacturing sector. Develop and review growth enhancing strategies for the manufacturing sector. Develop and review sector strategies/plans that align the development of the manufacturing sector to changes in the industry. Develop and review policies and strategies/plans that advance coordination and cooperation amongst the different spheres of government.
• Develop implementation guidelines for reviewed policies and sector specific strategies/plans. Determine if current policies and strategies/plans are still relevant or if they should be reviewed. Benchmark against best practice and new initiatives within manufacturing sector strategies, policies, and common practices. Provide technical advice on manufacturing, industrial policy, industrial development and its implementation. Identify key interventions to ensure industrialisation, inclusive growth and township development.
• Review existing programmes to accelerate growth and job creation within the manufacturing sector. Design new programmes and mechanisms to accelerate growth, sustainability, and job creation within the 10 high growth sectors and other key manufacturing sectors. Identify potential partners to implement provincial objectives on industrialization. Develop a business case and terms of reference to appoint key industry players for the development of the sector for industrialization purposes.
• Collaborate with key business units to develop business cases and terms of reference to meet provincial objectives of job creation, SMME development and industrialisation. Develop a business case and terms of reference with the intention of identifying and appointing a potential partner. Develop an implementation plan with the service provider to achieve economic development aspirations. Develop an MOU/MOA to guide the relationship with the service provider.
• Develop an SLA for the particular financial year to implement the identified programme. Monitor and evaluate the implementation of the programme. Manage outsourced projects. Possess the ability to design and plan mitigation strategies to ensure successful implementation of identified programmes.
• Consult with stakeholders in the national, provincial and local governments, private sector, international organisations and entrepreneurs. Communicate new projects and improved sector policies and strategies. Collaborate with staff within the department, other departments, and private sector in the development of sector plans and the implementation of projects for manufacturing sector.
• Prepare speeches and briefing notes for the political office bearers on the development of policies and strategies for the manufacturing sector. Correspond with research and educational institutions on the policies and strategies on manufacturing. Engage with implementing partners and assess progress of the project, identify challenges and intervene. Report monthly, quarterly, and annually on project implementation.
• Collect and verify proof of evidence based on targets stated on the implementation plan and Service Level Agreements. Manage responses to audit queries. Manage the utilization of people and equipment. Manage the performance of supervised staff. Develop staff. Motivate staff and cultivate a culture of service delivery.
• Monitor budget expenditure for projects. Assign duties and responsibilities and manage individual performance within the Sub directorate.

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Requirements :

• A Degree in Economics, Development Economics, Metallurgy, Agricultural Economics (NQF Level 7 qualification as recognized by SAQA). 3-5 years’ relevant experience in junior management (at an Assistant Director level) position within Economics/Development Economics Environment/ Mining environment

Duties :

• Develop and review Natural based resources sector policies and frameworks. Facilitate the development and maintenance of a comprehensive and tailor-made ecosystem for the resource based (Primary) sector. Develop and review growth enhancing strategies for the resource based (Primary) sector.
• Implement policies and strategies that advance coordination and cooperation amongst the different spheres of government. Develop implementation guidelines for reviewed policies and strategies. Drive economic sector strategy development and analysis process to support departmental objectives.
• Conduct research and analyse sector strategies to support informed decision making. Evaluate the relevance of current policies and strategies, and identify areas for potential review. Conduct benchmark against best practice resource based (Primary) strategies, policies and common practices. Implement research findings on Sector plans to develop programmes that enhance business efficiency and competitiveness.
• Provide SMME support programmess aimed at fostering job creation. Identify implementation challenges within existing sector programmes and mechanisms. Develop new programmes and mechanisms to accelerate the growth and sustainability of the sector. Provide market access platforms and opportunities for small businesses. Provide business linkages with Private sector and Investors.
• Manage capacity building programmes. Coordinate the development of skills within the Resource Based (Primary) sector. Align employment creation and growth with the provincial and national development plan. Identify skills gap within support support and ensure capacity building within the team.
• Coordinate stakeholder relations. Maintain effective communication with internal and external stakeholders. Communicate new and improved sector policies and strategies. Collaborate with internal and external stakeholders in the development of policies and strategies for resource based (primary) sector.
• Prepare speeches and briefing notes for the political office bearers on the development of policies and strategies for resource based. Correspond with research and educational institutions on the policies and strategies on resource based. Manage Resources. Manage the utilization of people and equipment. Manage the performance of supervised staff. Develop staff. Motivate staff and cultivate a culture of service delivery.
• Monitor budget expenditure for OD projects. Assess progress; generate information for policy and strategy management and decision making. Report monthly, quarterly and annually on sector policies and strategies. Manage responses to audit queries.

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Requirements :

• A degree in Law (NQF level 7 qualification as recognised by SAQA) 3 – 5 years’ relevant experience in consumer protection environment and 3-5 years Junior Management (at Assistant Director level) experience. Code8/10 is essential

Duties :

• Manage the development and implementation plans, policies, legislative frameworks, procedures, and systems to institutionalise business compliance related matters.
• Give advice on business compliance related matters. Conduct research and analysis on compliance related matters. Provide trend analysis on compliance related matters. Formulate a plan. Interview management and staff within business line. Review procedures and actual business practices. Identify violations and contraventions. Prepare a report to outline findings and recommendations.
• Formulate action and implementation plans with suppliers. Follow up compliance monitoring after implementation. Escalate to the National Consumer Commission where suppliers are continuously defiant. Conduct high level investigations and inspections. Conduct random compliance monitoring.
• Obtain search and seizure warrants through competent authorities. Produce a quarterly report on compliance monitoring inspections conducted. Manage internal and external stakeholders (Risk Management, Monitoring and Evaluation, Other Regulatory Authorities and Other Departments).
• Represent the GDED on Provincial Compliance Committees to share best practices on compliance monitoring. Collaborate with other authorities, such as, Home Affairs, Health Inspectors, SAPS, Labour Inspectors, etc. Provide budgetary inputs for the Sub directorate. Advise management on risk factors and mitigating strategies

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Requirements :

• A degree in Law (NQF level 7 qualification as recognised by SAQA) 3-5 years’ experience in litigation, investigation, and court work, 3-5 years junior management (at an Assistant Director level) experience. Code 8/10 is essential

Duties :

• Manage the development and implementation plans, policies, legislative frameworks, procedures, and systems to institutionalise Consumer Protection matters at GDED. Give advice on legislative related matters. Write monthly reports (Statistical and narratives on cases and evaluation thereof, status and monetary value. Conduct research and analysis on Consumer Protection issues. Analyse data for trend analysis on unfair business practices commonly applied in identified industries for investigations initiated by the office.
• Determine the causes of delays on investigated complaints. Evaluate investigation reports and implement appropriate action to be taken. Manage the handling of consumer complaints by investigators and confirm or re-assess the decisions taken.
• Manage Investigate and dispose of cases of alleged unfair business practices. Attend to escalated cases referred to the office. Draft and facilitate the issuing of summons and subpoenas to persons responsible for unfair business practices / prohibited conduct or business conduct prejudicial to consumers. Present cases in the Consumer Court.
• Engage with cluster Departments in the Province to leverage on Consumer Protection initiatives being implemented by various Departments with the intention to create an investor friendly province through cohesive and structured consumer participation efforts. Represent consumers who may have been aggrieved by unfair business practices in the Consumer Affairs Court. Collaborate with the Communication Unit on Consumer Protection initiatives.
• Engage with Provincial Consumer Protection and other Regulatory Authorities on Consumer Protection related issues. Manage utilization of physical resources. Evaluate and monitor performance and appraisal of employees. Manage capacity and development of staff.
• Enhance and maintain employee motivation and cultivate a culture of performance management. Define budgetary requirements for the function as per guidelines and the PFMA requirements. Obtain approval through DED governance structures, execute and report as per approvals. Provide a prompt response to audit queries

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Requirements :

• National Diploma/ Degree in Economics, Development Studies, Development Economics, Public Administration (NQF Level 6/ 7 as recognized by SAQA). 3-5 years’ experience in Economic Research Environment

Duties :

• Design and plan research projects and data collection methods. Liaise with and consult relevant stakeholders to source relevant data and obtain buy-in during economic research formulation. Perform the analysis of data collected and produce economic research reports for the Department. Design and plan economic models and data collection methods.
• Implement developed economic models to aid decision making. Liaise and consult with relevant stakeholders with respect to sourcing relevant data for modelling exercises. Interpret modelling outcomes and provide a narrative for reporting purposes. Develop knowledge management system.
• Manage the integration of data, information and knowledge requirements. Contribute to the project team driving improvements and enhancements. Liase with relevant data custodians.

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Requirements :

• National Diploma/Degree in Corporate Governance/ Business Management/ Business Administration/Public Administration/Management (NQF Level 6/7as recognised by SAQA). 3-5 years’ experience in Entity Oversight and Interface environment. Driver's license is essential.

Duties :

• Gather compliance and non-compliance information and generate GDED entities' monthly, quarterly and annual governance compliance reports. Conduct a preliminary assessment of submissions received from entities.
• Compile an analysis report indicating the level of compliance to legislative and regulatory framework requirements (PFMA, Treasury Regulation, King Code) and entities' founding legislation for approval by GDED management. Identify areas of non-compliance within the control environment and highlight remedial action by public entities. Conduct monitoring and oversight on the implementation of governance recommendations.
• Develop and review draft annual shareholder compact. Facilitate inputs from the GDED Legal Advisory Service and other internal stakeholders and incorporate responses. Facilitate inputs and concurrence from GDED entity boards through Company Secretaries. Facilitate approval of the Shareholder Impact by GDED management and the Executive Authority. Monitor compliance with regard to Shareholder Compact.
• Make logistical arrangements for appointments of GDED Entities Board members. Manage the response handling of applications for Board membership. Communicate with GDED Entities’ Company Secretaries on the appointment of Board members. Facilitate the inauguration of the newly appointed board. Develop terms of reference to appoint a service provider. Support the appointment of a service provider.
• Provide support to service providers and Company Secretaries in conducting board assessments. Receive and review assessment reports. Compile assessment reports for the attention of GDED management. Coordinate submission of GDED Entities’ final management report. Consolidate GDED Entities' monthly, quarterly and annual external audit findings. Conduct a preliminary assessment of audit trackers and action plans.
• Draft an analysis report indicating the implementation of external audit findings by Entities for approval by GDED Management. Identify slow progress and highlight remedial action by GDED Entities. Monitor implementation of GDED Entities AG findings action plans.

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Requirements :

• A National Diploma/ Degree in Financial Management /Accounting (NQF level 6/7 q as recognised by SAQA). 3-5years of experience in Financial Accounting and Administration environment. Code: 08/10

Duties :

• Management of the petty cash box and ensure petty cash is always available for small office purchases Ensure all petty cash purchases are supported by relevant supporting documents. Safe keeping of petty cash purchases documents.
• Ensure request for petty cash purchases are in line with the petty cash policy. Monthly petty cash reconciliation Ensure monthly petty cash reconciliation is signed by the DD and the Director of ther unit. Regular petty cash counts. Ensure end users return slips/proof of purchases for petty cash issued.
• Replenishment of petty cash Avail petty cash documents requested by the audtiors or any other relevant stateholders all the time. 2 Section 40 reporting Liaise with relevant line managers to ensure section 40 reports/supporting registers are submitted to Financial Reporting on time.
• Preparation and review of section 40 Annexures 2 in a format provided by the relevant Treasury (GPT). Ensure accuracy of the section 40 annexures based on the supporting evidence received from relevant directorates. Preparation and review of section 40 supporting file. Ensure all section 40 reports are accompanied by relevant supporting evidence.
• Submission of section 40 reports to the DD and Director for review. Submission of section 40 reports/Annexures to the CFO and AO (HOD) for review. Ensure section 40 supporting files and signed Annexures are kept safe for audit inspections when needed. Ensure submission of section 40 reports to the relevant Treasury (GPT) on time as per the submission date set by Treasury (GPT).
• Attend to any section 40 issues or review notes sent by the relevant Treasury and ensure all relevant managers address the issues raised. Ensure availability of all monthly section 40 reports and working paper files as and when needed or requested by the auditors. 3 Preparation of Interim Financial Statements (IFS) and Annual Financial Statements (AFS). Liaise with relevant line managers to ensure Interim and Annual Financial Statements schedules are submitted to Financial Reporting on time.
• Preparation of Word and Excel IFS and AFS. Ensure transactions,events and disclosure notes reported on the IFS and AFS are in line with the applicable Accounting Standards for the Department (Modified Cash Standard). Preparation of IFS and AFS supporting evidence and working paper files with relevant supporting documents as required by the relevant Treasury (GPT).
• Ensure all line items,transaction,events and disclosure notes on the IFS/AFS are supported by the signed/approved supporting documents by the relevant line managers. Preparation of leadschedules for all items, transactions and disclosure notes on the IFS/AFS. Submission of IFS , AFS and supporting working paper files to the DD and Director for review. Submission of Accuracy letters,IFS,AFS and 3 working paper file to the CFO for review.
• Submission of Accuracy letter for the IFS and AFS to the CFO and AO (HOD) for sign off and approval. Submission of IFS and AFS to the relevant Treasury and Auditor General on time as per submission date set by the relevant Treasury (IFS) and per submission date on the PFMA. Attend to issues and finding raised by the relevant Treasury and Audit Committee on the IFS and AFS.
• Ensure availability of all supporting documents and working paper files for IFS and AFS as and when needed or requested by the auditors. 4 Month end , year end processes and processing of journals Ensure all suspense accounts are cleared before month end and year end closure (especially the account that must zero balance).
• Attend to the dashboard report sent by the relevant Treasury to allocate and clear balances reported on this report. Follow up with relevant department (e.g.cash book services,general accounting unit and statutoty deductions at Treasury) to ensure trial balance account they are responsible for are attended to and cleared. Ensure accuracy of the Trial balance before month end and year end closure. Ensure all journals done by Financial Reporting unit are accurate,reviewed and approved by relevant officials.
• Ensure journals are captured correctly on the system ana approval of Financial Reporting journals on the system. Confirmation of month and year end closure with relevant Treasury (GPT) after all internal departments (financial reporting,budget and assets management) have confirmed that all journals have been processed.
• 5 Debt Management (Staff debts,inter-departmental debts and all other debts) Ensure all debts (staff debts,inter-departmental debts and all other debts) for the department are raised and accounted for on the Accounting records for the department. Liaise with transversal debt administration unit at Treasury to get the status on staff debts recovery.
• Engage relevant staff members to sign off the debt recovery persal deductions or to make arrangements for debt recovery payments. Ensure submission of staff debts creation 4 documents and staff debts recovery documents to the transversal debt administration unit for implementation.
• Ensure payments for debts (both staff debts and inter-departmental debts) are allocated and accounted for correctly on the trial balance by statutory deduction unit at Treasury/E-Gov. Review of the calculation for provision of bad debts prepared by the finance practitioner. Review and ensure accuracy of debts reconciliation prepared by the Finance Practitioner. Ensure all debts are supported by the relevant supporting documents.
• Ensure submission of all debts supporting documents to auditors as and when requested. Preparation and review on monthly interdepartmerntal debts confirmation letters. Ensure confirmation letters and supporting documents are submitted to the Director and CFO for sign off and approval. Follow up on inter-departmental debts to ensure recovery with relevant departments and entities.
• Escalate any long outstanding debts (staff debts,inter-departmental and other debts) to the Director and the CFO. 6 Management of UIF Registers (Unauthorised,Irregular and Fruitless and wasteful expenditure registers) Ensure UIF registers are updated by the details of all and additional reported UIF. Ensure matters of UIF reported on the registers are supported by relevant supporting documents.
• Ensure UIF regsiters agrees to the UIF IFS and AFS disclosure notes and Part E of the Annual Report. Ensure the status of the investigations, condonation and write off are updated on the UIF registers and supported by relevant investigations reports,condonation reports and write off approval. 7 Audit Requests Attend to auditors requests and ensure submission of information requested by auditors on time. Ensure information submitted to auditors is correct. 8 Management of staff Evaluate and monitor performance and appraisal of employees Ensure capacity and development of staff Enhance and maintain employee’s motivation 5 and cultivate a culture of performance management Manage leave for the employee reporting to the position. Handling and resolving all queries Adhoc responsibilities

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Requirements :

• A National Diploma/ Degree in Public Administration/Management, Social Sciences. (NQF Level 6/7as recognised by SAQA) 1-2 Years experience in administration, programme and project management environment. Code 8/10

Duties :

• Communicate due dates for submission of service delivery improvement plans and quarterly reports to all business units and regions for SDI evaluation analysis. Consolidate quarterly service delivery reports from business units and regions. Consolidate and submit the final service delivery improvement plans and quarterly reports.
• Develop a programme for planned and surprise visits to monitor the set standards at service points within the department. Make appointments with relevant business units and service points for planned visits. Support and participate in planned and surprise visits.
• Take notes and compile report for both planned and surprise visitor’s findings and submit to the sub-directorate. Monitor compliance and utilisation of name tags by all employees in the department and at service points. Monitor telephone standards to ensure compliance across all business units and regional offices. Compile a report on Batho Pele Programmes with findings and recommendations for implementation.
• Facilitate nominations for participation towards the Departmental Service Excellence Awards programmes. Facilitate nominations of SMS members to participate in Khaedu, Public Month and Africa day. Provide administrative support to the panel of assessors during the Service Excellence Awards.
• Keeps record of expenditure commitments. Issue out workshops and roadshows invitations. Make copies of compiled manuals and package appropriately. Make logistical arrangements (venue, transport and refreshments were necessary). Record minutes/decisions and communicate to relevant role players as well as follow-up on progress made.

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Requirements :

• A National Diploma/ Degree in Forensic Auditing/ Auditing /Compliance (NQF Level 6/7 as recognized by SAQA). Certified Fraud Examiner (CFE) would be an added advantage. 3-5 years' experience in the related environment. Code 8/10 essential

Duties :

• Coordinate periodic/regular identification and assessment of fraud risks. Gather information and provide inputs on the development of fraud Prevention Policy and Plan. Assist with the Facilitation of the development of an Anti-corruption Policy and Plan.
• Report all incidents of unethical/fraud and corruption the DD and CRO. Assist with the implementation of ethics management strategies. Liaise with relevant stakeholders (e.g., other investigative units, Departments etc). Evaluate mitigating measures and monitor their implementation. Manage the fraud/ethics risk register on an on-going basis.
• Coordinate the promotion of ethics, Fraud prevention and anti-corruption awareness culture in the Department. Facilitate training to management and employees of the Department on risk management and its components, including internal controls. Provide ongoing awareness of Legislative Framework regulating anti-corruption and fraud prevention to management and staff through workshops and other medium of communication.
• Keep abreast of national and international developments in fraud prevention and anti-corruption. Coordinate and facilitate fraud and corruption investigations in the Department. Conduct investigations into allegations of fraud and corruption reported to the department. Identify & request supporting documents. Compile Planning document. Identify personnel to interview.
• Conduct interviews with relevant stakeholders to establish facts. Draft investigation reports with detailed findings and clear recommendations for review and approval. Communicate recommendations to management for implementation. Follow-up on the implementation of recommended actions by management. Submit monthly reports to management on investigations conducted. Investigate corruption and unethical conduct.
• Ensure implementation of ethics, fraud and corruption investigation procedures. Investigate all allegations of unethical, fraud and corruption in accordance with policy. Collaborate with law enforcement agencies in the investigation of corruption cases. Record all unethical and corruption cases in the information systems. Provide information to all stakeholders (HoD, Executing Authority, GAS, Office of the Premier, law enforcement agencies) on corruption incidents and cases.
• Assist managers and staff in reporting risk information. Manage conflict of interest, including financial disclosures of employees, application for external remunerative work and departmental gift register. Assist in ensuring 100% financial disclosure by SMS, MMS, and Other Designated categories.
• Provide support to employees with the completion of e-Disclosure/. Conduct verification of financial disclosures and investigate anomalies. Assist employees with the process of Remunerative Work Outside Employee’s Employment (RWOEEs) application from beginning to end AND declaration of gifts. Update and monitor the Remunerative Work Outside Employee’s Employment (RWOEEs) register, Gift Register.
• Co-ordinate audits on ethics engagements with auditors during the audit of ethics management programme i.e. bi-annual/Quarterly data analysis audit. Co-ordinate the implementation of life-style audit. Conduct the audits where necessary. General Management. Manage the performance of supervised staff. Develop staff. Motivate staff and cultivate a culture of service delivery

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Requirements :

• A Degree in Information Technology/ Computer Science (NQF 7as recognized by SAQA) 3-5 years’ experience in junior management position within ICT security and governance environment. Code 8/10 is essential

Duties :

• Establish and maintain security governance framework, policies, procedures and standards. Monitor and report on compliance with ICT governance policies and standards. Implement annual ICT strategic, business/operational plans and reviews. Conduct risk assessments and implement risk management strategies for ICT systems and processes. Identify, assess and prioritise security risks and vulnerabilities and implement measures to mitigate them. Develop and implement security awareness.
• Enforce compliance with the relevant laws, regulations and best practices in relation to information security. Conduct ICT business impact and security risk analysis. Develop mitigation action plan on security breaches and handle security incidents. Implement security controls, review and audit all security controls and procedures.
• Evaluate all changes for their potential impact on network and security aspects, including the information security policy and security controls. Conduct security and network vulnerability and Disaster Recovery Plan (DRP) tests. Maintain confidentiality, integrity and availability of the services in line with the Service Level Agreement (SLA). Verify all access to services by external partners and suppliers in line contractual agreements and responsibilities.
• Implement ICT equipment and software disposal procedures. Implement encryption and backup for users. Review and implement user account management. Manage Security Operations Centre (SOC). Test Disaster Recovery Plan (DRP) and ICT Continuity Site. Safeguard and ensure that all computer updates are deployed according to the procedure.
• Monitor ICT assets movements. Safeguard ICT equipment. Dispose ICT asset. Monitor physical server control. General supervision of employees. Allocate duties and do quality control of the work delivered by supervisees. Advice and lead supervisees with regard to all aspects of the work.
• Manage performance, conduct and discipline of supervisees. Capacitate subordinates through training and development. Develop, implement and monitor work systems and processes to ensure efficient and effective functioning

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Requirements :

• A Degree in Public Management / Public Administration / Monitoring and Evaluation / Social Science (NQF 7 as recognised by SAQA) 3-5 years relevant experience in junior management position within the Strategic Management, Monitoring and Evaluation environment. Code 8/10 is essential.
• COMPETENCIES: Computer Literacy. Verbal and written communication. Interpersonal skill. Procurement Management. Knowledge of PFMA. Strategic Planning Management. Policy Planning. Research and development. Business Process Management

Duties :

• Develop strategic and operational planning frameworks and systems. Develop and implement strategic and operational principles and practices. Evaluate the implementation of departmental policies and assess the impact and sustainability of programmes. Collect, store, analyse and disseminate research as well as strategic and operational information. Manage the compilation and submission of the departmental strategic and annual operation plan.
• Develop circulars for communicating on strategic planning issues and communicating timeframes to stakeholders. Provide technical support regarding planning process and procedures. Coordinate the implementation of circulars and develop strategic planning templates. Facilitate the distribution of templates and quality assure departmental planning documents. Coordinate the development of MEC Delivery Agreements.
• Coordinate the submission of the SOPA Commitments to the OOP via the Office of the Head of Department (HOD) within prescribed times. Support the preparation and/or the revision of the departmental strategic plan and the annual performance plans. Participate in departmental strategic planning and annual performance planning sessions and meetings. Provide advisory services regarding strategic planning and annual performance planning process and procedures.
• Identify discrepancies in the departmental strategic plan and annual performance plan and facilitate the resolution of identified discrepancies. Provide guidance for the preparation of the strategic plan and annual performance plans in compliance with the revised framework for strategic plans and annual performance plans. Coordinate the collection of inputs, analyse and present discrepancies.
• Consolidate inputs and coordinate the submission of the draft strategic plan to the relevant stakeholders. Guide business units and entities in drafting the operational plans that are aligned to annual performance plan. Coordinate the collection of operational plans from business units and entities.
• Analyse the draft operational plans and coordinate the communicate discrepancies to the relevant business units and to entities. Consolidate Business Units operational plans into departmental operational plan. Coordinate the submission of the departmental operational plan to the relevant authority for approval. plans and coordinate the communication of discrepancies.
• Coordinate the submission of information for inclusion in the strategic plan, annual performance plan, quarterly reports and annual reports. Conduct regular assessments on organisational performance against performance indicators identified in the service delivery plans and policies. Identify emerging needs for reporting.
• Monitor compliance on reporting requirements. General supervision of employees. Allocate duties and do quality control of the work delivered by supervisees. Advice and lead supervisees with regard to all aspects of the work. Manage performance, conduct and discipline of supervisees.
• Capacitate subordinates through training and development. Develop, implement and monitor work systems and processes to ensure efficient and effective functioning.

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Requirements :

• National diploma (NQF6) degree in Accounting or Financial management. 2-3 years' experience in Asset management environment and Knowledge in cell phone administration. Driver’s license is a must have.

Duties :

• Maintain and update fixed asset register on a monthly and ensure that assets are properly accounted for in the register.
• Bar code new assets and allocate to users. Update asset register with internal and external movements, disposals and losses.
• Conduct physical asset verification and spot-checks. Request monthly financial reports BAS.
• Ensure safekeeping of all departmental assets and perform other activities as required to achieve the goals of the department. Attend to audit queries.

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Requirements :

• Diploma/ National Diploma in Secretariat/ Public Administration/ Information Management. 1-2 years' experience in the HOD/ CEO office.
• Skills: Computer Literacy, Verbal and written communication, Interpersonal skills. Analytical skills,

Duties :

• Record, organise, store, capture and retrieve correspondence and data (line function). Update registers and statistics. Handle routine enquiries. Make photocopies and receive or sent facsimiles.
• Distribute documents/packages to various stakeholders as required. Keep and maintain the filing system for the component.
• Type letters and/or other correspondence when required. Keep and maintain the incoming and outgoing documents register of the component.
• Liaise with internal external stakeholders in relation to procurement of goods and services. Complete procurement forms for the purchasing of standard office items. Stock control of office stationery. Keep and maintain the asset register of the component. Maintain leave register for the component.
• Keep and maintain attendance register of the component. Arrange travelling and accommodation. Capture and update expenditure in the component.
• Check correctness of subsistence and travel claims of officials and submit to manager for approval. Handle petty cash for the component. Provide data for monthly statistical