Job Opportunities at Office of the Chief Justice South Africa

REQUIREMENTS :

• Matric Certificate and a three (3) year National Diploma in Management or Administration or equivalent qualification at NQF Level 6 with 360 credits as recognised by SAQA.
• A Degree in Management or Administration at NQF level 7 will serve as an added advantage.
• A minimum of six (6) years relevant experience of which three (3) years should be at (ASD level/Junior Management level). A valid driver’s license.

DUTIES :

• Provide strategic and operational leadership to the Court to optimally deliver on the OCJ mandate. Provide integrated Human Resource Management and Management services in the Court. Coordinate and facilitate Internal Audit and Risk Management Services. Provide administrative and technical support.
• Monitor the overall performance of the Court and enhance judicial stakeholder relations. Provide effective and efficient Management of Facilities and Security services to the Judiciary. 

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REQUIREMENTS :

• Grade 12 and National Diploma in Supply Chain Management/ Retail business /Purchasing /Economics / Finance/ Financial Management/ Procurement/ Logistic/ Public Administration or Administration or equivalent qualification at NQF Level 6 with 360 credits as recognised by SAQA
• A minimum of three (3) years’ experience in Supply Chain Management environment. A minimum of 3 years supervisory experience. Candidates with LOGIS experience will have an added advantage.

DUTIES :

• Coordinate Supply Chain Management Process within the Province. Implement asset and disposal management within the province.
• Coordinate contract Management process in the province. Facilitate SCM reporting for procurement. Supervise and develop staff. 

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REQUIREMENTS :

• Grade 12 Certificate. LLB degree or four year recognized legal qualification.
• A minimum of three (3) years legal research experience. Sound knowledge of domestic and international legal databases. A valid driver’s license will be an added advantage.

DUTIES :

• Perform all legal duties for the Judges to enable them to prepare judgements. Research and retrieve all relevant material from all sources in both hard and electronic formats on legal issues, as requested by a Judge. Read all relevant material and analyse it thoroughly.
• Discuss all possible, variations on a legal point with colleagues and/or the Judge’s attention. Prepare a comprehensive, memorandum on the outcome of the research. Proofread all judgements, articles, speeches and conference papers with respect to spelling and grammar. Double-check all references and footnotes in all judgements and legal articles against the original text to ensure correctness.
• Correct mistakes with the assistance of track changes so that the Judge can accept or decline, any proposed changes. Monitoring and bringing to the attention of the Judges new developments, in law and Jurisprudence. Performing any court related work requested to improve the efficiency of the court. 

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REQUIREMENTS :

• A Grade 12 and three years (03) National Diploma in Public Administration/ Administrative Management / Public Management/ equivalent qualification at (NQF level 6).
• A minimum of two (2) years’ experience in the administration field and a valid driver’s license. Knowledge of Risk Management, Security, Facility and OHS will serve as added advantages.

DUTIES :

• Provide support to the senior managers with daily clerical tasks. Keep up breasts with the leave administration for the office.
• Provide support with the compilation of monthly, quarterly reports and annual corporate calendar. Prepare meeting agenda and attendance register Collate monthly and quarterly reports.
• Monitor meetings attendance by Governance Committees members. Respond to the queries of stakeholders. Ensure general supervision of employees.
• Allocate duties and perform quality control of the work delivered by officials. Manage leave of staff. Advise and lead supervisees regarding all aspects of the work. Manage performance, conduct and discipline of employees. Ensure that all employees are trained and developed to be able to deliver work of the required standard efficiently and effectively.
• Develop, implement and monitor work systems and processes to ensure efficient and effective functioning. Manage and monitor financial system i.e. JYP, JDAS, BAS etc. Ensure compliance with the PFMA and Financial standard.
• Verify S&T claims and Trip Authority for correctness before submission for approval. Formulate administration policies. Review office policies and procedures. Update existing protocols and office policies. 

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REQUIREMENTS :

• Applicants should be in possession of grade twelve (12) and ten (10) years’ practical experience in court interpreting or a 3 years National Diploma (NQF 6) in Legal interpreting or equivalent qualification on NQF Level 6 (360 credits) and a minimum of three (3) years practical experience in court Interpreting. Proficiency in English, Afrikaans, IsiXhosa, IsiZulu, Sesotho, Setswana, SePedi, IsiSwati, Tsonga and Tshivenda, Selobedu, SePulane, isiNdebele, sign language and any foreign language will be an added advantage) candidates will be required to undergo oral written language proficiency testing. A valid driver’s license will be an added advantage.

DUTIES :

• Rendering interpreting services in criminal court, civil court, labour and quasi-judicial proceedings.
• Rendering interpreting services during consultations. Translate legal documents and exhibits.
• Assist with reconstruction of court records. Develop terminology, coin words.
• Perform specific line and administrative support functions of the Judiciary, court Manager and Supervisor as and when is required. 

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REQUIREMENTS :

• Grade twelve (12) certificate, a minimum of 20 modules completed towards an LLB, BA or Bachelor Law Degree will serve as an added advantage (results must accompany the application). A minimum of two (2) years secretarial experience.
• Experience in legal/court environment will serve as an added advantage. a valid driver’s license will serve as an added advantage., shortlisted candidates will be required to pass a typing test.

DUTIES :

• Provide general secretarial/administrative duties to the Judge. Typing (or format) of draft memorandum decision, opinions or judgement entries written by or assigned by Judge. Provide general secretarial/administrative duties to the Judge.
• Manage and type correspondence, judgements and orders for the Judge (including Dictaphone typing). Arrange and diarize appointments, meetings and official visits and make travel and accommodation arrangements. Safeguarding of all case files and the endorsement of case files with an order made by Judge. Update files and documents and provide copies of documents to the Registrar.
• Perform digital recording of court proceedings on urgent court cases after hours or on circuit court and ensure integrity of such recordings. Store, keep and file court records safely. Accompany the Judge to the court.
• Compile court statistics daily. Management of Judge’s vehicle, logbook and driving thereof. Compile data and prepare reports and documents for assigned Judges as necessary; including expense reports, continuing legal hours, financial disclosure statements and case management. Arrange refreshments for the Judge and his or her visitors and attend to their needs.
• Management of Judge’s library and updating of documentation. Execute legal research as directed by the Judge and comply with departmental prescripts, policies, procedures and guidelines. 

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REQUIREMENTS :

• Grade 12. A minimum of one-year secretarial experience. A valid driver’s license.
• An LLB degree or a minimum of 20 modules completed towards an LLB, BA Law or BCom Law degree will serve as an added advantage (results must accompany the application).
• Secretarial experience in a legal/court environment will serve as an added advantage. Shortlisted candidates will be required to pass a typing test.

DUTIES :

• Provide general secretarial/administrative duties to the judge. Typing (or formatting) of draft memoranda decisions, opinions or judgment entries written by, or assigned by the judge. Manage and type correspondence, judgments and orders for the judge (including Dictaphone typing). Arrange and diarise appointments, meetings and official visits.
• Make travel and accommodation arrangements. Store, keep and safeguard all case files and update the case files with the order made by the judge.
• Update files and documents and provide copies of documents to the registrar. Perform digital recording of court proceedings on urgent cases after hours and ensure the integrity of such recordings. A
• ccompany the judge to court. Manage the judge’s vehicle, logbook and the driving thereof. Compile data and prepare reports and documents for the judge as necessary including expense reports, financial disclosure statements and case management. Arrange refreshments for the judge and his/her visitors and attend to their needs.
• Manage the judge’s library and the updating of documentation. Execute legal research as directed by the judge and comply with all departmental prescripts, policies, procedures and guidelines.

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REQUIREMENTS :

• A National Diploma / Degree in Library Science or an equivalent qualification at a NQF6 level.
• Knowledge of Library and information Science Matters, prescripts and Legislation, procedure and processes and Library Services,
• A minimum of 2 years’ experience in Library and Information Systems. Experience in a legal library will serve as an added advantage.

DUTIES :

• Render library and information services to the judiciary, internal and external clients. Compile all the list of appeals cases handed down and distribute to the Judges. Circulate handed down judgments both pdf and word version to Publishers and external stakeholders.
• Classify and Catalogue the Western Cape Division of the High Court’s Library Material, Maintain, monitor and upload finalized Judgments on Central Case Law Repository, Render reference and information service for the Western Cape Divisions of the High Court’s Library, Identify and select relevant library materials through internal stakeholders.
• Ensure controlled access to library collections, Submit and maintain delivery notes for standing orders, Maintain and ensure the subscriptions of newspaper and delivery, the needs of the Judiciary and the High Court library, Provide support in conducting of assets verification, Receive and process of library publications, Perform Administration and Supervisory Service 

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REQUIREMENTS :

• Grade 12 certificate, no experience is required. Secretarial Certificate will be an added advantage. 

DUTIES :

•  Provide a secretarial/receptionist support service to the manager (DCO). Provide a clerical support service to the DCO.
• Provide support to manager (DCO) regarding meetings.
• Remain up to date with regard to prescripts/policies and procedures applicable to the work terrain to ensure efficient and effective support to the Office of the DCO. 

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REQUIREMENTS :

• Matric certificate, no experience is required. Experience a court/ legal environment will be an added advantage. 

DUTIES :

• Render efficient and effective support services to case flow management support to the Court. Ensure proper filing and safekeeping of all court records, render counter services; Attend to all stakeholders’ enquiries and correspondences. Provide administrative support in the Registrar’s office (general office and case flow management);
• Upload and update case information on registrars’ tools and case-on-line; Render efficient and effective support services to the court. Issue Court processes at General Office, including online.
• Render case management duties. Attend and oversee to general public queries; Provide any other administrative support in general as required by the Chief Registrar or Court Manager. 

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REQUIREMENTS :

• Grade 12 certificate. No experience is required. A three-year relevant qualification (National Diploma at NQF level 6) with 360 credits as recognized by SAQA will be an added advantage. Exposure in Court Related function will be an added advantage.

DUTIES :

• Prepare court before court proceedings to test and operate recording equipment. Perform digital recording of court proceedings and ensure the integrity of such documents. Provide administrative support in circuit courts. Collecting statistics. Provide administrative support in general on court performance and case flow management. Provide any other administrative support in performance duties in HR, Finance and Supply Chain as required by the Judiciary, Court Manager and Supervisor. Accuracy and attention to detail. Ability to work under pressure. Customer service. Document management and operational knowledge of operating a DCRS/CRT machine. 

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REQUIREMENTS :

• Abet (NQF level 2). A grade 12 certificate will serve as an added advantage. Valid driver’s license will be an added advantage.
• A minimum of one (1) year relevant court exposure will be an added advantage. All shortlisted candidates shall undertake two pre-entry assessments. One must be a practical exercise, and the other must be an integrity (Ethical Conduct) assessment. 

 
DUTIES :

• Rendering efficient and effective support to the court. Prepare court timeously and assuring that the court run smoothly.
• To assist in handling of documents and collection with GG Transport. Safe keeping of documents. Attending to enquiries related to Judges Transport.
• Assisting Judges by collecting and delivering of files and documents. Collection and delivery of post and documents as required. Distribution of post and documents accordingly. 

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REQUIREMENTS :

• Grade 12 certificate. No experience is required. A three-year relevant qualification (National Diploma at NQF level 6) with 360 credits as recognized by SAQA will be an added advantage. 

DUTIES :

• Maintain and control information resources in the Judges’ Chambers and the library. Distribute loose-leaf publications to the secretaries. Conduct daily shelf-reading and shelving of used library material.
• Provide administration support to library services. Unpack and verify newly received library publications in line with the delivery note and the invoice. Update and maintain library publications Workflows System.
• Provide support in the facilitation of cataloguing, classification and barcoding of newly received library publications. Co-ordinate and prepare binding of all journals and law reports. Provide support in conducting of assets verification. Compile the acknowledgement list for newly received library publications. Process and update of serials / library publications.
• Provide Loose leaf update and file of Acts, Bills and Gazettes. Identify and report missing issues of loose-leaf updates and periodicals not received for claiming purposes. 

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REQUIREMENTS :

• Grade 12 certificate. A three-year National Diploma/Degree at NQF level 6 with 360 credits as recognized by SAQA in Supply Chain Management will be an added advantage.
• One-year experience in supply Chain Management will be an added advantage. A valid driver’s license will be an added advantage.

DUTIES :

• Sourcing of quotations as per National Treasury guidelines, receive and asses quotation to ensure that they comply with the minimum requirements. Assist end users with the compilation of compliant specifications. Capture requisitions on the supply Chain System and ensure that that purchase orders are issued to the recommended suppliers. Request, prepare and asses quotations to ensure that the quotations comply with the minimum requirements.
• Ensure that standard bidding documents are obtained and fully completed by the suppliers and attached to transactions before caring requests. Extend the validity periods of quotes in advance of expirer dates.
• Capturing of awarded contracts on National Treasury contracts registration applications (CRA). Ensure procedures comply with SCM policies. Ensure proper filling and safekeeping of documents.
• Ensure timeous processing of payments to suppliers. Receiving and issuing of stock items. Management of Assets. Perform other duties as delegated by the Supervisor.