Job Opportunities at JTC Group

PURPOSE OF JOB

• The role of the Resourcing Administrator is to support the administrative requirements of the HR global resourcing team in the provision of an efficient and effective service to the business. 

MAIN RESPONSIBILITIES AND DUTIES

• Support the Group Resourcing team in the provision of general administrative support, including maintenance and correct storage of any contractual documents.
• Assisting the Group Resourcing team with the management of the Recruitment Email Inbox. Providing a timely service for enquiries both internal and external. Supporting the resolution of general candidate and agency queries by both telephone and email.
• End to end recruitment administration support – including but not limited to, managing job postings internally and externally, posting on external recruitment pages, ensuring that the correct workflows for RFR’s are utilised, scheduling and tracking interviews for candidates.
• Assisting in the maintenance of the Applicant Tracking system processes, ensuring status targets are adhered to and data quality is maintained. Propose efficiencies and improvements identified from monitoring processes.
• Provide first level screening to support Group Resourcing Specialists with junior roles.
• Sourcing of candidates via Linked In, creating talent pipelines and maximising JTC networks
• Supporting the business with providing and creating job descriptions, in the correct format. Ensuring these are maintained and stored correctly in the HR system.
• Responsible for the provision of all recruitment reporting outputs, including the monthly board report in conjunction with the team.
• Coordination of career events and attending with the main Recruiter (if in jurisdiction) and delivery of end-to-end process for unpaid Work Placements.
• Support the Group Operations and Resourcing teams on specific Resourcing related projects
• Assisting the Group Resourcing team with the administration of agency terms and invoices to ensure payment through the relevant department within agreed SLAs.
• Work closely with the Academy System SME for the Recruitment & Onboarding module to take on this knowledge on and become the SME for the team.
• Develop knowledge of different jurisdictional processes and regulatory requirements and apply this knowledge to administrative activities.
• Any other duties as deemed necessary by Management.

ESSENTIAL REQUIREMENTS

• A relevant HR qualification and experience.
• Good team player who can actively contribute and be a key member of a multi-jurisdictional HR team building effective working relationships.
• Good attention to detail with experience of maintaining data accuracy and ensuring integrity of processes is maintained.
• Can maintain the highest standard of confidentiality and security in terms of employee data and business information and consider the impact of GDPR on all activities undertaken.
• Ability to uphold the professional standards expected of an HR practitioner and act as a role model of excellence with all clients, internally and externally.
• Self-motivated to develop and maintain knowledge in relevant field.

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PURPOSE OF JOB

Manage the overall service delivery of the allocated Alternative Funds accounting team, to ensure the following:

• That valuations are performed completely, accurately and within the required client deadlines.
• Valuations/accounts are distributed accurately and on time to all parties.
• That all client queries are responded to and resolved to the satisfaction of the client within a reasonable timeframe.
• That Compliance checks and reporting are completed accurately and within the set deadlines.
• Adherence to all agreed controls, policies and procedures.
• Accurate and timeously correspondence with shareholders of underlying funds, including capital call and distribution notices.
• Accurate and timeously payment of expenses and execution of investments in accordance with investment documentation.
• Being responsible for producing financial statements for all allocated clients in accordance with the most relevant accounting and regulatory standards and client driven requirements. Responsible for facilitating the audit process for all clients and responsible for managing the team resources; allocating tasks and monitoring client service levels for reporting purposes.

MAIN RESPONSIBILITIES AND DUTIES

• Plan and monitor resources and resource capacity within an allocated team to ensure that all deliveries are maintained, and service levels upheld.
• Organise and hold regular meetings with your allocated team and each individual member (one-on-one’s) to ensure regular communication and correspondence.
• Manage all activities within the allocated team in a positive effective way to instil a positive, solution-oriented work environment within the team (this includes managing/monitoring the resolution of all issues and concerns applicable to the relevant team).
• Participate in business improvements across processes, controls and systems to ensure they are effectively implements within the allocated ops team. This includes the monitoring, initiating and participating in any risk reduction/efficiency gaining projects impacting the operational team.
• Project manage where required the take-on/launch of all new funds/clients allocated to ensure operationally the team is ready.
• Investigate, report and implement (Take overall responsibility) the required corrective and/or preventative action for all operational errors and incidents which occurred in the allocated ops team to ensure successful resolution and management of the error or incident.
• Check and authorise payments (as an A Signatory) to ensure the payment has been correctly prepared.
• Check and approve valuations (as an A Signatory) to ensure all the required information has been captured and processed correctly.
• Supervise others to ensure the accuracy, completeness and timeliness in of the team in executing deliverables.
• Reviewing and ensure all documentation are in place for investment purchases and sales / distributions.
• Reviewing investment transactions and setting-up and capturing of investment transactions on Investran.
• Monitoring of distributions / sales proceeds receivable and capturing of these on Investran.
• Reviewing of accurate (pre fair market value and post fair market value) management accounts (including capital statements for investors).
• Review (and perform) complex carried interest and waterfall calculations of a variety of Private Equity structures.
• Review of accurate expense and accrual calculations, including management and admin fee calculation.
• Investigating and answering queries with auditors, clients and any other relevant service provider.
• Ensuring compliance with company policy and procedures; client service level agreements and internal controls.
• Review of call, distribution and NAV notices and disseminate to a pre-defined distribution list.
• Note: Although the primary function of a Manager is checking and supervising the above tasks, in certain circumstances a Manager may also be required to perform the above-mentioned activities.
• Coach and supervise other team members (including training and coordinating the training of new team members) to ensure the team functions as a cohesive unit.
• Actively participate in ensuring all processes and procedures are properly documented and adhered to, to ensure no accounting errors occur and the team has latency in place.
• Query and issue resolution within the team (whether it’s Investran or system issues, or client or custodian issues) to ensure no queries or issues result in an error, breach or client dissatisfaction.
• Investigate errors, complete the required JTC error reporting process and implement the required remedial action in order to ensure the error is not repeated.
• Actively and continually identify and report high risk areas and gaps in processes to ensure the identification and escalation of risks and gaps.
• Participate actively in projects, specifically risk reduction and efficiency gain projects to ensure the successful implementation and completion.
• Check statutory returns in order to ensure JTC satisfies the fund regulatory obligations.

ESSENTIAL REQUIREMENTS

• A relevant tertiary qualification, preferably including Accounting; Finance; Investments.
• CA (SA), ACCA or equivalent.
• Minimum of 5 years investment fund administration or related experience.
• Good accounting and investment product knowledge.
• Exposure / experience in checking and supervising the work of other team members.
• Excellent numeracy skills and attention to detail.
• Exposure / Experience in dealing and interacting with clients.
• Good technical knowledge of accounting standards (IFRS/UK GAAP/US GAAP & Other).

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PURPOSE OF JOB

• To collate, calculate, process, investigate and check fund information in order to produce the Net Asset Values for the specific Funds which JTC administers within defined deadlines and regulatory requirements.

MAIN DUTIES AND RESPONSIBILITIES

• Prepare, monitor and capture cash movements (cash management), investment trades and update transactions on the accounting system to ensure an accurate and timely delivery of the NAV.
• Prepare and perform weekly/daily cash and stock reconciliations including proper investigation of all outstanding issues to ensure a timely resolution of any reconciling differences and no NAV errors occur.
• Monitor daily/monthly asset pricing and pricing sources for corporate actions to ensure securities are updated and valued correctly on the accounting system and no asset pricing errors occur in the valuation.
• Perform and check weekly/daily expense and accrual calculations to ensure that they are reflected correctly in the Net Asset value calculation.
• Prepare and produce an accurate NAV to ensure Reviewers discover no errors on work reviewed resulting in the timely delivery of the NAV’s.
• Proactively investigate queries with dealers; brokers; custodians; auditors and clients to ensure a timely resolution of all queries. Where applicable to communicate and escalate potential issues in a prompt and effective manner.
• Understand and implement company policies and procedures; client service level agreements and internal controls to ensure compliance thereof and no Custodian or external audit findings occur as a result of them not being applied.
• Monitor and perform weekly/monthly compliance checks to ensure all scheme particulars are adhered to and no concern is raised in Compliance’s reviews and reports.
• Prepare and send out all valuation e-mails to a pre-defined distribution list to ensure all parties have been timely informed of the NAV.
• Prepare and complete all quarterly statutory returns to ensure specific funds regulatory requirements are fulfilled.
• Accurately update and maintain the relevant sections in the delivery matrix to ensure all parties are aware of what has been completed and Oversight can promptly review the NAV where required.
• Monitor client mailboxes on a daily basis be resolving queries where possible or escalating where required.
• Assist supervisors during audits by providing supporting documents, reconciliations and reports to auditors where required.
• Maintain investor registers and ensure only authorized changes are made and that these are done in a timely manner.
• Subject to client approvals, respond to any investor queries that may arise.
• Prepare drawdown and distribution notices where requested from the General Partner.
• Prepare capital account statements.

ESSENTIAL REQUIREMENTS

• Excellent numeracy skills.
• High level of accuracy and excellent attention to detail.
• Works well under pressure.
• Strong problem-solving abilities.
• A relevant tertiary qualification including Accounting; Finance; Investments.
• Completed 3-year SAICA/SAIPA articles.
• Relevant experience in a similar role in financial services.

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PURPOSE OF JOB

• The primary functions of a Supervisor is to check and supervise the tasks required to successfully complete a NAV (Being an A Signatory). In certain circumstances a Supervisor may also be required to perform these tasks. An additional function is to produce financial statements in accordance with the most relevant accounting standards for an allocated portfolio of clients.

MAIN RESPONSIBILITIES AND DUTIES

• Check and authorise payments (as an A Signatory) to ensure the payment has been correctly prepared and the correct instructions are going to be processed.
• Check and approve valuations (as an A Signatory) to ensure all the required information has been captured and processed correctly resulting in the expected valuation movement.
• Supervise others to ensure the accuracy, completeness and timeliness in performing the following functions:
• Reviewing and ensure all documentation are in place for investment purchases and sales / distributions.
• Executing investment purchase transactions.
• Setting-up and capturing of investments on the relevant accounting system.
• Monitoring of distributions / sales proceeds receivable and capturing of these on the relevant accounting system.
• Preparation of accurate quarterly (pre fair market value and post fair market value) accounts (including capital statements for investors).
• Preparation of accurate expense and accrual calculations, including management and admin fee calculation.
• Performing weekly cash reconciliations and proper investigation and resolution of any reconciling differences.
• Performing daily cash management (including preparing payment and transfer instructions) and updating the cash transactions on the relevant accounting system.
• Capturing daily cash movements as well as trades and updating transactions in the relevant accounting system.
• Investigating and answering queries with auditors and clients.
• Ensuring compliance with company policy and procedures; client service level agreements and internal controls.
• Sending out valuation e-mails to pre-defined distribution lists.
• Preparation of call and distribution notices.
• Sending out call and distribution notices to pre-defined distribution lists.
• Monitoring and capturing of call money received and following up on outstanding calls.
• Completion and performing of other sundry administrative tasks, including filing of quarter end accounts.
• Completion of quarterly statutory returns.
• Accurately updating and maintaining relevant sections in the KPI spreadsheet.
• Note: Although the primary function of a Supervisor is checking and supervising the above tasks, in certain circumstances a Supervisor may also be required to perform the above-mentioned activities.
• Coach and supervise other team members (including training and coordinating the training of new team members) to ensure the team functions as a cohesive unit.
• Actively participate in ensuring all processes and procedures are properly documented and adhered to ensure no accounting errors occur and the team has latency in place.
• Query and issue resolution within the team (whether it’s the relevant accounting system or system issues, or client or custodian issues) to ensure no queries or issues result in an error, breach or client dissatisfaction.
• Investigate errors, complete the required JTC error reporting process and implement the required remedial action in order to ensure the error is not repeated.
• Actively and continually identify and report high risk areas and gaps in processes to ensure the identification and escalation of risks and gaps.
• Participate actively in projects, specifically risk reduction and efficiency gain projects relevant to the related fund admin teams to ensure the successful implement and completion of the specific Fund Admin project actions and timelines.
• Check GFSC quarterly statutory returns in order to ensure JTC satisfies the fund regulatory obligations.
• In isolated instances or where there’s an emergency be able to provide cover and checking in other teams and for other clients/funds to ensure the relevant client’s deadlines are achieved.
• Produce financial statements in accordance with the JTC policies and procedures accurately with the regulatory deadlines and the deadlines agreed with the client.
• To project manage the client audit process according to an agreed timetable to ensure all parties are delivering as agreed and the manager is informed of any obstacles and/or delays.
• Quickly and diligently address client queries and questions to ensure resolution thereof and to establish and maintain a good working relationship with client.
• Maintain investor registers and ensure only authorized changes are made and that these are done in a timely manner.
• Subject to client approvals, respond to any investor queries that may arise.

ESSENTIAL REQUIREMENTS

• CA (SA).
• Completion of articles/trainee contract at an accounting/auditing firm.
• Good accounting and investment product knowledge.
• Minimum of 5 years investment fund administration or related experience (an advantage but not a prerequisite).
• Ability to produce work accurately, on time and sometimes under pressure.
• Good technical knowledge of accounting standards (IFRS/UK GAAP).
• Good communicator.
• Able to manage own time and projects.
• Excellent numeracy skills.
• Attention to detail and pro-active in nature.

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PURPOSE OF JOB

• To collate, calculate, process, investigate and check fund information including being a B signatory in order to produce and sign off the Accounts / Net Asset Valuations (NAV) of the specific Funds/Entities which JTC administers within defined deadlines and within regulatory requirements.
• To produce financial statements and other financial related information for client entities accurately and on a timely basis, in accordance with the most relevant accounting standards and client driven requirements.

MAIN RESPONSIBILITIES AND DUTIES

• Prepare, monitor and capture cash movements (cash management), investment trades and update transactions in InvestOne / Investran to ensure an accurate and timely delivery of the Accounts / NAV.
• Prepare and perform weekly / monthly cash and stock reconciliations including proper investigation of all outstanding issues to ensure a timely resolution of any reconciling differences and no valuation errors occur.
• Monitor asset pricing and pricing sources for corporate actions to ensure securities are updated and valued correctly on InvestOne / Investran and no asset pricing errors occur within the Accounts / NAV.
• Perform and check expense and accrual calculations to ensure that they are reflected correctly in the Accounts / NAV.
• Prepare and produce an accurate NAV to ensure Checkers or Supervisor discover no errors on work reviewed resulting in the timely delivery of the Accounts / NAV.
• Proactively investigate queries with dealers; brokers; custodians; auditors and clients to ensure a timely resolution of all queries. Where applicable to communicate and escalate potential issues in a prompt and effective manner.
• Understand and implement company policies and procedures; client service level agreements and internal controls to ensure compliance thereof and no Custodian and external audit findings occur as a result of them not being applied.
• Prepare and send out all valuation e-mails to a pre-defined distribution list to ensure all parties have been timely informed of the valuation.
• To produce financial statements for portfolio of clients in accordance with the applicable financial standards, and to ensure that the accounts are produced in accordance with the regulatory deadlines and the deadlines agreed with the client.
• To project manage the client audit process internally according to an agreed timetable to ensure all parties are delivering as agreed and the manager or supervisor is inform of any obstacles and/or delays.
• Attend pre and post audit meetings to ensure audit planning, comments and recommendations as well as any post audit adjustments to be made to valuations are discussed.
• Prepare and complete all monthly/quarterly KPI spreadsheets and/or statutory returns to ensure specific funds regulatory requirements are fulfilled.
• Accurately update and maintain the relevant sections in the delivery matrix to ensure all parties are aware of what has been completed and Oversight can promptly review the NAV where required.
• Prepare and complete all sundry administrative tasks, including (but not limited to) accurate / timely time recording and filing of Accounts / NAV within Viewpoint.
• Coach and supervise other Fund Accountants in the same team to ensure all procedures are adhered to and feedback can be provided to the Manager for yearly reviews.
• Prepare accurate payment instructions and provide to checker for authorisation in a timely manner.
• Check and authorise payments (as a B Signatory) to ensure the correct amounts are instructed.
• Check and approve valuations (as a B Signatory) to ensure all information and calculations have been correctly collated.

ESSENTIAL REQUIREMENTS

• Excellent numeracy skills.
• Attention to detail.
• A relevant tertiary qualification preferably including Accounting; Finance; Investments.
• Good accounting and investment product knowledge.
• Minimum of 2 to 5 years investment fund administration or related experience.

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PURPOSE OF JOB

• The role of the Assistant Administrator is to support the administrative requirements of the HR department, sitting within the Group Operations Human Resources team. Delivering a full HR service supporting the employee lifecycle across the JTC Group. 

MAIN RESPONSIBILITIES AND DUTIES

• Assisting with end-to-end Employment Life Cycle administration, ensuring data is recorded accurately and consistently in the HR database. This includes, but not limited to, new joiners, probation, leavers, contractual changes, absence and parental leaves.
• Provide positive on-boarding experience for new starters, from acceptance of offer through to the completion of probation. Including ongoing monitoring and support with pre-employment background screening.
• Assisting in the provision of data, organisation charts and statistical reports required by the Business, responding in accordance with agreed service levels to requests for HR data from other business areas.
• Assisting with the management of HR queries / emails, meeting the agreed SLA’s. Provide a timely service for enquiries to both internal and external customers. Utilising and/or obtaining HR knowledge to answer queries or escalate as appropriate.
• Ensure HR documents and records are maintained in an efficient, accurate and timely manner in line with internal processes.
• Providing employment references in a timely manner in accordance with best practice and regulatory requirements.
• Offering administrative support with ad hoc projects as required, including acquisitions.
• Develop knowledge of different jurisdictional processes and regulatory requirements and apply this knowledge to administrative activities.
• Actively contribute and be a key member of a multi-jurisdictional HR team building effective working relationships to ensure procedures are accurately followed.
• Maintain accuracy when handling data and ensure that the integrity of processes is maintained. Ensuring the highest standard of confidentiality and security in terms of employee data and business information and consider the impact of GDPR on all activities undertaken.
• Developing self and maintaining knowledge in relevant field at all times.
• Adhere to Risk & Compliance procedures in relation to regulatory requirements and AML legislation.
• Adhere to JTC core values and expected behaviours.
• Any other duties as deemed necessary by Management.

ESSENTIAL REQUIREMENTS

• Previous HR Administration experience is preferred but not required.
• CIPD / SHRM qualified (or working towards) is preferred, but not essential.
• Good understanding of customer service is required, including managing expectations, maintaining data quality, and prioritising to meet deadlines.
• Good level of Microsoft experience, including Excel.
• Self-motivated, keen to develop self and maintain knowledge in relevant fields.