The Sol Plaatje University, which had provisionally been referred to as the University of the Northern Cape, opened in Kimberley, South Africa, in 2014, accommodating a modest initial intake of 135 students. The student complement is expected to increase gradually towards a target of 7 500 students by 2024.
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Minimum Requirement
Associate Professor
- PhD/Doctorate in relevant Discipline.
- At least 8 years of relevant experience.
- Proven track record in teaching and learning, research (including publications in accredited journals) and community engagement.
- Proven track record of supervising postgraduate students at Masters and/or Doctoral level.
- Evidence of successful curriculum development and academic management.
- Knowledge and experience of implementing quality assurance requirements.
- Excellent computer skills.
Professor
- PhD/Doctorate in relevant discipline.
- Ten years relevant experience.
- Proven track record in teaching, research (including publications in accredited journals) and community engagement.
- Proven track record of supervising postgraduate students at Masters and/or Doctoral level.
- Five years relevant academic management and leadership experience.
- Evidence of successful curriculum development.
- High academic and professional standing in the field of expertise and high academic credibility amongst peers.
- Strategic planning and implementation experience.
- Knowledge and experience of implementing quality assurance requirements.
- Excellent computer skills.
Recommendations
- NRF rating or demonstrate the potential for obtaining an NRF rating.
Duties and responsibilities
- Teaching and Learning
- Research. Develop research projects, apply for research grants, explore fundraising opportunities for research projects, Work with advancement/grants department (including own team), as well as school and interdisciplinary teams to continually identify prospects (corporates, trusts, foundations, individuals) as well as high-profile ‘door-openers’ for SPUs, as well as school research priority projects.
- Community Engagement
- Curriculum Development and Accreditation
- Student Academic Development
- Administration
- Quality Assurance
- Academic Management
- Personal/ Professional Development. Engage in current professional development activities
- Monitoring, evaluation and reporting. Develop relevant reports as and when required
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Minimum Requirements
- Master’s degree or PhD Degree in the relevant discipline of Foundation Phase and /or Early Childhood Development.
- At least two years (2) of teaching or industry experience.
- Evidence of two years of University teaching at undergraduate and /or postgraduate levels.
- Postgraduate supervision experience at Honours level.
- Active participation in Teaching practice and work-integrated learning.
- Knowledge and experience of implementing quality assurance requirements.
- Excellent computer skills.
Recommendation
- Qualifications linked to components of Foundation Phase Life Skills teaching, such as Physical Education, Fine Arts, Music, and /or Dance and Drama.
- One peer-reviewed article in a scholarly journal.
Duties and Responsibilities
Teaching and Learning
- Compile work schemes in collaboration with colleagues.
- Professional preparation of teaching media and notes to supplement or substitute prescribed textbooks.
- Research and selection of suitable reference material to supplement textbooks.
- The facilitation of an effective teaching situation in which the learning experience can take place successfully.
- The upgrading of course content/ development of new courses and/or modules in order to keep up with the latest requirements of the discipline.
- Student and peer evaluations of teaching performance.
- External examining/moderation and invitations to teach externally.
Research
- Act as supervisor for Honours and, where relevant, Postgraduate Diploma students.
- Conduct appropriate research.
- Publish research in reputable journals.
- Keep abreast of professional literature.
Community Engagement
- Contribute to community engagement initiatives.
- Integrate community engagement interventions into curriculum.
Curriculum Development and Accreditation
- Contribute to curriculum development.
- Participate in curriculum review to ensure alignment with sector/discipline norms and requirements.
- Student Academic Development identifies, reports, and supports students at risk timeously.
- Develop intervention strategies.
Administration
- Keep attendance registers.
- Record student results.
- Assist with the registration of students.
Quality Assurance
- Contribute to Quality Assurance through committee meetings and submission of relevant documents
Personal/ Professional Development
- Keep abreast of developments within own field of study and its implications for the teaching/ learning situation.
- Keep abreast of developments in professional conduct at SPU.
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Minimum Requirements
- PhD/Doctorate in relevant discipline.
- At least five years of relevant experience, where 3 years must have been in Higher Education.
- Evidence of continual and sustained research output in the form of: Publications in DHET-accredited journals and peer-reviewed conferences.
- Involvement in discipline or activities that include: Community engagement activities.
- Active academic participation in workshops/forums in higher education
- Demonstrate evidence of continuous research productivity in the form of: publications in DHET-accredited journals and peer-reviewed conference proceedings, research papers presented at national and/or international conferences; contributions to scholarly books published by reputable publishers, in good standing with DHET and not linked to predatory practices; evidence of external research fundraising, citations (e.g. Scopus H- index); NRF rating is recommended.
- Develop and present a reflective teaching portfolio which covers: the approach to teaching; contributions to curriculum development; design of learning materials; innovative pedagogy; student and junior staff mentoring; successful supervision of postgraduate students; formal participation in teaching and learning development courses; student and/or peer evaluations of own teaching; evidence of scholarship of teaching and learning would be beneficial.
- Significant involvement in discipline or departmental official activities and processes which include active academic participation in workshops/forums in higher education as well as community engagement activities; movement towards recognition in the broader subject/ discipline community; external examining/moderating at under- and postgraduate levels.
Recommendation
Duties and Responsibilities
Teaching and Learning
- Compile work schemes in collaboration with colleagues.
- Research and utilize new and emerging approaches and technology in teaching.
- The professional preparation of teaching media.
- The professional preparation of notes to supplement or substitute prescribed textbooks.
- Research and selection of suitable reference material to supplement textbooks.
- The facilitation of an effective teaching situation in which the learning experience can take place successfully.
- The upgrading of course content/ development of new courses and/or modules in order to keep up with the latest requirements of the discipline.
Research
- Acts as a study leader.
- Conduct appropriate research.
- Publish research results.
- Keep abreast of professional literature.
- Obtain research grants.
Community Engagement
- Contribute to community engagement initiatives.
- Integrate community engagement interventions into curriculum.
- Report on own involvement in professional, industry and/or community activities.
Curriculum Development and Accreditation
- Contributes to curriculum development.
- Participate in curriculum review and the development of new courses/modules to ensure alignment with sector/discipline norms and requirements.
- Review assessment methods for self and others.
- Revise and submit programmes for accreditation by relevant accreditation bodies.
Student Academic Development
- Identify students at risk timeously.
- Develop intervention strategies.
- Provide counseling to students.
- Monitor student progress.
- Make necessary referrals for students, where needed.
Administration
- Keep attendance registers.
- Record student results.
- Assist with the registration of students
- Supervise tests and examinations
- Participate and chair departmental committees
Quality Assurance
- Contribute to Quality Assurance through committee meetings and submission of relevant documents.
- Identify QA feedback mechanism within the school/department.
Academic Management
- Contributes to policy making.
- Set annual objectives pertaining to academic programmes.
- Participate in the review of teaching, research, community engagement and academic administration objectives.
- Management of tutor activities.
Personal/ Professional Development
- Keep abreast of developments within own field of study and its implications for teaching and learning, community engagement, research, etc.
- Keep abreast of developments in professional conduct at SPU.
- Engage in current professional development activities.
Monitoring, evaluation and reporting
- Develop relevant reports as and when required.
- Communicate and consult with relevant stakeholders.
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Minimum Requirements
- BCom Financial Management / Accounting
- 5 years of relevant experience at a supervisor / senior practitioner level.
Recommendation
- Experience in a higher education setting (ITS knowledge) would be an advantage.
Duties and Responsibilities
HR Input Management and Monthly Payroll Processing
- Verify salary, banking, tax, and departmental details for new staff.
- Ensure correct salary adjustments and update system accordingly.
- Validate increase dates and salary scales.
- Link earnings and deductions correctly Allocate General Ledger accounts for earnings/deductions.
- Handle backpay and late changes.
- Verify leave pay calculations.
- Confirm employment contract types and correct appointment classifications.
- Adjust allowances for promotions/increases.
- Manage inputs related to subsistence and travel claims and advances, garnishee orders, union membership, etc. Manage and oversee payroll data input, master data entry, and time management records to ensure data integrity and support the accurate and timely execution of the monthly payroll.
- Oversee quality control of all HR input documentation.
- System set-up management
Maintain accurate system data for:
- Banking and branch details Receiver of Revenue details.
- Department pay-points.
- Salary scales and rank/scale combinations.
- Fund and lookup table details.
- Earning/deduction codes and statutory reporting codes(e.g. PAYE, (JIF, on, IRP5, Skills Levy)
Monthly reconciliations, Compliance and Statutory Reporting
- Examine, review, and analyse employee tax calculations to ensure compliance with tax legislation and to verify that accurate amounts have been deducted and paid to the relevant revenue authority in a timely manner.
- Examine, review, and analyse all Bi-Annual and Annual payroll reconciliations to ensure the accuracy of liabilities declared and submitted to the revenue authority, confirming alignment between payroll records and statutory submissions.
- Prepare and balance reconciliations (e.g., pensions, medical aid, insurance, union dues).
- Manage payments to third parties.
Resource Management (Payroll Team)
- Supervise payroll staff and ensure balanced workloads.
- Contribute to recruitment and onboarding.
- Draft job descriptions and manage performance agreements.
- Support staff training, mentoring, and development. Address employment relations issues (grievances, conflicts, discipline).
- Manage staff leave and maintain accurate records.
Monitoring. Evaluation and Reporting
- Support payroll-related audit processes.
- Resolve payroll-related accounting discrepancies.
- Prepare payroll figures for quarterly reports and year-end financial statements.
- Draft strategic and operational reports as needed Consult and communicate with internal and external stakeholders.
- Research and apply best practices in payroll operations.
Policy and Procedure development and Strategic partnerships
- Review and improve payroll-related policies and procedures.
- Participate in the development of new policies.
- Develop communication materials and procedure manuals in collaboration with relevant stakeholders to promote awareness and accessibility of the services provided by the Payroll/HR section.
- Manage the resolution of payroll-related queries and complaints, ensuring timely, accurate, and customer-focused responses to maintain employee satisfaction and trust in payroll processes.
- Ensure effective communication of policies and procedures throughout the institution.
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Minimum Requirements
- Diploma/ Degree qualification in Finance.
- 4-6 years' experience in credit control, collections, accounts receivable, or finance administration.
Duties and Responsibilities
Collection Processinq Facilitation
- Taking full responsibility of the credit control function of a portfolio of customer accounts.
- Build and maintain strong customer relationships while managing credit risk and collections.
- Negotiate payment plans and maintain documentation including Acknowledgement of Debt agreements.
- Monitor customer accounts to reduce overdue debt and bad debt by ensuring on-time payments and resolve payment delays or discrepancies.
- Communicate with clients via phone and email to follow up on outstanding payments.
- Perform collections duties including legal handovers, student suspensions, and status changes.
- Process debit orders and handle unpaid debit order follow-ups and reactivations.
- Compile, update, and maintain reports related to suspensions, handovers, credits, and payment feedback. Support month-end reporting and provide updates on aged debt to management.
- Handling general queries and performing administrative duties.
Filing and Record-Keepinq
- Maintain an accurate and compliant record-keeping system to meet audit and regulatory requirements
Monitorinq. Evaluation. and Reportinq
- Compile and submit relevant operational reports as required.
- Communicate effectively with internal stakeholders to ensure alignment and awareness of payroll-related matters.
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Minimum Experience
- Diploma in IT or relevant qualification.
- Minimum of 3 Years working experience that includes ITS Student Management System Experience.
- Computer Literate (MS Office Suite).
- Knowledge of HEMIS
Duties and Responsibilities
- Provide system related user support and training to administrative staff.
- Assist with and train administrative staff on Academic and Residence Application and Registration processes.
- Assist in system related problem solving.
- Assist users to view and print relevant reports.
- Extracting data on HEMIS submission.
- Running SQL-Valpac validity checks on the extracted data.
- Notify data owners to correct data (data cleaning).
- Writing analysis reports for both submissions.
- Performing analysis of problem areas in data-capture and data-validation.
- Liaising with data owners.
- Liaising with external and internal auditors on HEMIS submissions to DHeT.
- Coordinate HEMIS processes (HR/SPACE).
- Provide system support and training to academic and administrative staff on how to capture and update assessment and examination marks.
- Guide and provide training to administrative staff at schools on capturing the calculation criteria from templates.
- Identify problem areas and possible solutions based on the calculation criteria.
- Provide support to academic staff on how to capture assessment and examination marks on the Lecturing iEnabler.
- Assist Administrative staff and lecturers to view and print relevant reports.
- Provide system and user support to students.
- Assist students with resetting login credentials.
- Assist with online registration processes and setups.
- Assist with generating JasperSoft STATS reports and provide support to the Administrative staff with JasperSoft processes.
- Assist with Academic Structure verification processes (e.g. System related capturing vs Prospectus per school).
- Assist with setup of new CELCAT Timetabling implementation processes.
- Assist with setups and implementation processes of new projects, e.g. ITS Mobile, etc.
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Minimum Requirements
- NQF Level 07 Bachelor Degree or Advanced Diploma.
- Minimum of 2-3 years of experience in a governance role, preferably in higher education or public sector.
- Experience in minute-taking and working with the senior leadership committee.
- Computer Literacy (MS Office suite).
Recommendations
- Knowledge of Higher Education sector.
- Familiar with the Higher Education Act, King IV, and good governance principles.
Duties and Responsibilities
Committee Administration
- To act as Officer to committees and working groups of Council/Senate/Management; and to ensure that committee business is appropriately conducted under the direction of the Manager: Secretariat.
- To undertake related committee servicing tasks, ensuring the efficient and effective operation of assigned University committees, and acting as the interface between relevant University committees, Schools, and professional services’ departments. To liaise with and advise committee Chairs on matters of fact, protocol, precedent, procedure, and regulation.
- To maintain the processes necessary to ensure the highest standards of University decision-making about academic and executive regulations, structures, policies, and procedures.
- To assist with the preparation of the Annual Calendar of Meetings for Statutory Bodies and Principal Committees.
- To undertake project work for the University Registrar as required (e.g., reviews of policy/procedures).
Policies and Regulations
- To contribute to the formulation, development, maintenance, drafting, editing, review and dissemination of University academic and executive policies and regulations working with the University Registrar, Manager: Secretariat and other senior staff and relevant University committees. This involves acting as the interface between the intention behind regulatory and policy developments and their eventual articulation; and distinguishing between matters that are regulatory and procedural.
Other Responsibilities
- To collaborate with other Secretariat Officers, to supervise the work of the unit’s Senior Administrator and contribute to his/her development.
- To be familiar with University policies on the Protection of Personal Information Act, 2013 and contribute to ensuring the University’s information compliance duties are met with reference to the Information Compliance Officer (University Registrar).
- To contribute to the continuous development and improvement of service excellence and provision, including the University’s governance portal of publication for policies and regulations, record-keeping for audit purposes, guidance documents and committee servicing.
- To provide assistance, as necessary, to the Manager: Secretariat in delivering external/professional development and training.
Method of Application
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